President of Council Kathy McNear called Council to order on January 2, 2002, at 7:05 p.m.

The governmental body and those in attendance recited the pledge of allegiance.

Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.

The minutes of December 19, 2001 were approved with seven affirmative votes. Mrs. McNear said on page 7499, second paragraph, fourth line, change carpet to carport.

COMMUNICATIONS - none

COMMUNICATIONS FROM THE AUDIENCE - none

SPRINGDALE CHRISTMAS DECORATIONS AWARDS

Mayor Webster said this year the judging took on added significance because of the tragedy of September 11 and the renewed patriotic spirit in the country and this city. People did a great job of incorporating patriotic themes into the Christmas decorations and it made me feel extremely good that our citizens responded the way they did. You really lit up our city well. I would like to extend my thanks to my wife who helps me. I do the driving and she does the writing, then we get together at the end and put this together. I would also like to extend a big thank you to Steve Galster who volunteered to provide some pictures this evening.

AREA 1

SPECIAL AWARD

12065 BROOKSTON DR. TOLAR FAMILY

1ST PLACE 804 CEDARHILL DRIVE THOMPSON FAMILY 2ND PLACE 805 ASHCROFT COURT SMITH FAMILY

3RD PLACE 866 CLEARFIELD LANE SVACH FAMILY

HM 860 YORKHAVEN ROAD KORTANEK FAMILY

HM 793 YORKHAVEN ROAD WILLIAMS FAMILY

HM 12015 ELKRIDGE DRIVE HENDRICKSON FAMILY

HM 819 YORKHAVEN ROAD PACKER FAMILY

HM 12060 ELKRIDGE DRIVE WETTERER FAMILY

HM 797 WEYMOUTH BAUER FAMILY

AREA 2

SPECIAL AWARD

12095 SPRINGDALE LAKE DRIVE VELDHUIS FAMILY

1ST PLACE 11850 FAIRSPRINGS COURT JUDY COMPTON

2ND PLACE 11856 GLENFALLS COURT RAMSEY FAMILY

3RD PLACE 11817 WOODVALE COURT RICKS FAMILY

HM 699 GLENSPRINGS DRIVE FOSTER FAMILY

HM 11811 WOODVALE COURT FLETCHER FAMILY

HM 11833 KNOLLSPRINGS COURT LANDSOM FAMILY

HM 486 MAPLE CIRCLE DRIVE ROHRIG FAMILY

HM 335 GLENSPRINGS DRIVE REED FAMILY

 

AREA 3

SPECIAL AWARD

580 CLOVERDALE AVENUE PLUM FAMILY

681 ALLEN AVENUE BOSKEN FAMILY

1ST PLACE 567 SMILEY AVENUE SUNDERMAN FAMILY

2ND PLACE 696 ALLEN AVENUE EMERSON FAMILY

3RD PLACE 693 ALLEN AVENUE SINGER FAMILY

HM 607 SMILEY AVENUE DAVID OSTERMAN

HM 517 CLOVERDALE AVENUE HAMM FAMILY

HM 462 DIMMICK AVENUE WOLF FAMILY

HM 686 CLOVERDALE AVENUE RUBY GRANT

HM 524 CLOVERDALE AVENUE SMITH FAMILY

AREA 4

SPECIAL AWARD

11551 MADISON AVENUE HECKMAN FAMILY

1ST PLACE 585 GRANDIN AVENUE DI MARCO FAMILY

2ND PLACE 583 LAFAYETTE AVENUE BRABBS FAMILY

3RD PLACE 11530 MADISON AVENUE BECKHEM FAMILY

HM 11490 WHALLON COURT WRIGHT FAMILY

HM 530 OBSERVATORY DRIVE BAKER FAMILY

HM 565 WEST KEMPER ROAD MILLER FAMILY

HM 591 OBSERVATORY DRIVE STARCHER FAMILY

AREA 5

1ST PLACE 10974 ASHLEIGH COURT SPRINGER FAMILY

2ND PLACE 375 CAMERON ROAD STACY FAMILY

3RD PLACE 403 VISTA GLEN KETRING FAMILY

HM 423 VISTA GLEN BOSTIAN FAMILY

HM 309 GLENSFORD COURT JONES FAMILY

HM 489 VISTA GLEN WOLFF FAMILY

AREA 6

SPECIAL AWARD

11783 VAN CLEVE SALATOWSKI FAMILY

1ST PLACE 249 RUSKIN DRIVE SHROYER FAMILY

2ND PLACE 11813 NUESS AVENUE BRADY FAMILY

3RD PLACE 11828 RAMSDALE COURT SHIRLEY FLYNN

HM 118 RUSKIN DRIVE MEECE FAMILY

HM 249 DISTON LANE ANDREWS FAMILY

HM 11667 VAN CLEVE SHELIA FISHER

HM 11718 VAN CLEVE CARROLL FAMILY

HM 105 HARTER AVENUE OWENS FAMILY

HM 11772 VAN CLEVE REINHART FAMILY

 

 

AREA 7

SPECIAL AWARD

12122 AUDIE COURT RISH FAMILY

1ST PLACE 829 CRESCENTVILLE ROAD E ROKISKI FAMILY

2ND PLACE 1254 WAINWRIGHT BIRKHOFER FAMILY

3RD PLACE 12003 MALLET WHITAKER FAMILY

HM 777 CASTRO LANE BARBARA AKERS

HM 705 CASTRO LANE WILLIAM WOLSING

HM 877 TIVOLI LANE FARMER FAMILY

HM 876 TIVOLI LANE MCKNIGHT FAMILY

HM 978 TIVOLI LANE BALL FAMILY

MOST DECORATED STREET AWARD Ė VAN CLEVE AVENUE

MOST DECORATED SUBDIVISION Ė SPRINGDALE TERRACE

ORDINANCE NO. 1-2002 "ANNUAL APPROPRIATION/ESTIMATED RECEIPTS ORDINANCE FOR FISCAL YEAR ENDING DECEMBER 31, 2002"

Mr. Squires made a motion to adopt and Mr. Wilson seconded.

Mr. Osborn said we had a full discussion of the 2002 budget at the last meeting. You will recall that this 2002 budget is a rather austere budget because of our concerns about revenue performance this year. We had predicted a balance forward into 2002 of $2,838,000. As of today we show a projected budget balance of $3,336,000 so weíre about $498,000 ahead. This will probably creep up over $500,000.

Mayor Webster asked is it just a coincidence that we have transfers in and out of $3800?

Mr. Knox replied itís two different years. Weíre moving in money in 2001 to cover one thing. The other is for 2002. It just so happens that theyíre reversing funds.

Mr. Osborn said the last two items are advances rather than transfers. They are like loans. A transfer means the money is permanently transferred to that fund, whereas an advance is borrowing money. We do this for these grant funds because we have matching fund requirements that causes us to put in money that we will get reimbursed for. In order to make the purchase we get an advance from the general fund, cover the expense, then when the money comes into the grants fund, we send the advance back to the general fund. Itís an accounting technique.

Mr. Knox said this one is due to the good work of the Police Department.

Ordinance 1-2002 passed with seven affirmative votes.

ORDINANCE NO. 2-2002 "ACCEPTING A PROPOSAL UNDER THE STATE ADMINISTRATIVE PURCHASING PROGRAM AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH PLANET FORD FOR THE PURCHASE OF TWO 2002 CROWN VICTORIA POLICE CRUISERS AND DECLARING AN EMERGENCY"

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

Mr. Squires asked did the Police Department request Crown Victorias?

Mr. Osborn answered the State bids vehicles out on a specification for a full-size vehicle. There are a limited number of manufacturers who meet that specification. Chevrolet and Ford are about the only two so the bid usually comes down to a Caprice or Crown Victoria. For 2002 Ford won it and Planet Ford in Centerville was the low bidder. We budgeted $44,000 for this purchase so the ordinance falls within our limit.

Ordinance 2-2002 passed with seven affirmative votes.

ORDINANCE NO. 3-2002 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CDS ASSOCIATES, INC., FOR ENGINEERING SERVICES NECESSARY FOR THE 2002 STREET PROGRAM AND DECLARING AN EMERGENCY"

Mr. Wilson made a motion to adopt and Mr. Vanover seconded.

Mr. Wilson said I just want everyone to note that this cost comes under Miscellaneous Items, D, and is a separate ordinance from the street program. This is for the engineering work.

Ordinance 3-2002 passed with seven affirmative votes.

RESOLUTION R1-2002 "AUTHORIZING THE INVESTMENT OF MUNICIPAL FUNDS"

Mr. Galster made a motion to adopt and Mr. Squires seconded.

Resolution R1-2002 passed with seven affirmative votes.

RESOLUTION R2-2002 "REQUESTING ADVANCE PAYMENT FROM THE COUNTY AUDITOR"

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

Resolution R2-2002 passed with seven affirmative votes.

RESOLUTION R3-2002 "CONFIRMING THE MAYORíS APPOINTMENT OF LYNN JONES AS A MEMBER OF THE BOARD OF HEALTH"

Mr. Galster made a motion to adopt and Mr. Squires seconded.

Mayor Webster said on resolutions 3, 4 and 5 these are all re-appointments to the board. Each has served the last six years. They are all very qualified individuals. Mr. Vanover and Ms. Pollitt can attest to the fact that they are dedicated and do a great job for us. I would appreciate your support on all three of these.

Resolution R3-2002 passed with seven affirmative votes.

RESOLUTION R4-2002 "CONFIRMING THE MAYORíS APPOINTMENT OF PAM WILLIS AS A MEMBER THE BOARD OF HEALTH"

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

Resolution R4-2002 passed with seven affirmative votes.

RESOLUTION R5-2002 "CONFIRMING THE MAYORíS APPOINTMENT OF HARRY HAVERLAND AS A MEMBER THE BOARD OF HEALTH"

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

Resolution R5-2002 passed with seven affirmative votes.

RESOLUTION R6-2002 "CONFIRMING THE MAYORíS APPOINTMENT OF ROBERT J. SHERRY AS A MEMBER OF PLANNING COMMISSION"

Mayor Webster said Don Darby has found it necessary due to his ever -increasing schedule at the school to resign his position on Planning Commission. I was very happy to see Don be named interim superintendent but I had a bad feeling about his ability to be able to continue serving the City, which he has done very ably for a long time. His resignation was effective the end of the year and I have asked Robert J. Sherry to serve the City. He and his family are with us this evening and they live at 12085 Greencastle Drive. He has a bachelor of science degree from Washington St. University and did graduate studies in engineering at Gonzaga University. He is vice-president and co-owner of Sherry Partnership, Inc. They specialize in design and build of retail facilities, offices and warehouse projects. Bob is a participant in our Comprehensive Plan Steering Committee. He and his wife have been very active as financial sponsors of Springdale youth sports and he is also a coach in the program. Iím very pleased that he has agreed to serve the City and I ask Councilís support in this confirmation.

Mr. Galster made a motion to adopt and Mr. Vanover seconded.

Mr. Vanover said I echo Mayor Websterís feelings about losing Mr. Darby. He has been an asset and I enjoyed working with him. Itís another example of how lucky we are here in the City because we have a lot of integral parts that we can interchange. We lose a key member and another steps up. Iíve been involved with Mr. Sherry through the Steering Committee and he never fails to bring in a positive insight and a lot of dedication. Iím looking forward to working with him next week.

Resolution R6-2002 passed with seven affirmative votes.

OLD BUSINESS

Mr. Danbury said I would like to request a resolution for Mr. Darby. Also, Iíd like to remind Council that Mr. Roy Mitchellís term on the Tax Review Board will expire on January 31. We need a resolution at the next meeting for that position.

Mr. Osborn said Iíd like to take this opportunity to formally introduce Beth Stiles to Council. As you may recall, six or seven months ago we requested the addition of another assistant on our staff. We wanted to focus on economic development so we did a national search and came up with a good field of qualified candidates. Ms. Stiles came to the top. She has a bachelorís degree from the University of Cincinnati, and a masters in Public Administration from the University of Cincinnati. The National Development Council has recognized her as a certified economic development finance official and she is a licensed real estate agent in the state of Ohio. She has served as Assistant to the City Administrator in Bellevue, Kentucky. She worked for the City of Cincinnati for ten years. Her last position there was a senior development officer in the Office of Economic Development. Most recently she has worked as the downtown manager for the City of Ft. Thomas, Kentucky. I think she is well qualified. We met today on her first day of work and talked about a list of priority tasks for her area of responsibility. With that Iíd like to introduce Beth Stiles.

Ms. Stiles said thank you all. It was very nice to meet all of you this evening and Iím grateful for the opportunity to serve you and the City of Springdale.

NEW BUSINESS

Mr. Squires asked is this a liquor permit?

Mr. Knox replied they are simply changing ownership. Under state law we have to have our say in the matter. There were no objections to the permit.

Mr. Osborn said on the five-year budget we were looking at the resurfacing of Springfield Pike from Glensprings Drive to about 100 feet south of Cameron Road under the State of Ohio Urban Paving Program. The State of Ohio pays for the resurfacing. All other costs are the responsibility of the City. We originally had hoped that this project would actually be done in the fourth quarter of 2002 but it looks like the State has pushed it into the first quarter of 2003. Nevertheless, we have to follow their timeline on adopting legislation to enter into an agreement. So to avoid any other delays on the project Iíd like to bring this legislation before you at your next meeting.

MEETINGS AND ANNOUNCEMENTS

Planning Commission - January 8

Board of Health - January 10

Board of Zoning Appeals - January 15

Mr. Osborn said I want to remind everyone of the County Community COMPASS Town Meeting to be held on Saturday, January 12, 8:30 a.m.-4:00 p.m. They indicate that they will serve breakfast and lunch. As you have undoubtedly seen, this is a final phase of a program that is intended to develop a comprehensive plan for Hamilton County and we would urge anyone interested to contact the Regional Planning Commission to register. If you prefer, you can contact us and we will help you get registered.

COMMUNICATIONS FROM THE AUDIENCE - none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

Bond for Phase II of Pictoria Island -January

RECAP OF LEGISLATIVE ITEMS REQUESTED

Resolution for Don Darby -January 16

Resolution Confirming Tax Review Board Appointment -January 16

Rt. 4 Resurfacing project -January 16

Council adjourned at 8:00 p.m.

Respectfully submitted,

 

 

 

Edward F. Knox

Clerk of Council/Finance Director

Minutes Approved:

Kathy McNear, President of Council

 

 

__________________________, 2002