President of Council Kathy McNear called Council to order on January 5, 2005, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear. 

 

            The minutes of December 15, 2004 were approved with five affirmative votes.   Mr. Danbury and Mr. Galster abstained.

 

            COMMUNICATIONS

 

            Mr. Knox read a letter about snow removal:  “I want to let you know how much I appreciate the excellent job Springdale and the road crew does with every snowstorm that occurs.  I have friends and family who comment they know they are in Springdale city limits because the streets are clear.  As a long time resident I have come to expect the early and often treatment of our roads.  My thanks is overdo.  Jennye Shafer, 508 Observatory Drive

 

            COMMUNICATIONS FROM THE AUDIENCE -         none

 

ORDINANCES AND RESOLUTIONS

 

ORDINANCE NO. 1-2005 “ANNUAL APPROPRIATION/ESTIMATED RECEIPTS ORDINANCE FOR FISCAL YEAR ENDING DECEMBER 31, 2005

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mayor Webster said I think it’s hard for the general public to realize what’s going on with the budget with the way it is put together.  I think you have to look at the attachment to get the impact of what we are doing.  We are appropriating over $19 million in expenses and/or transfers to other funds.  It might be worthwhile to hit the highlights, like our law enforcement at $4.5 million; Fire Department at $2.8; Health Department $254,000; Parks & Recreation, $1.5 million; Building Department, $500,000; Public Works, $1.4 million.  Then there are a lot of transfers.  It totals up to $7.2 million.  Finance Director’s Office, $254,000; earnings tax $703,000.  All together that’s what constitutes a $19 million budget.  A lot of work went into this budget and I’d like to thank Cecil and his entire staff and Jeff Williams for putting this together. 

 

Mr. Osborn said at the last meeting when we had the budget presentation, I indicated that the ordinance that would be before you on January 5th would be the same document we were working from that night.  This document combines the insurance trust fund and the health insurance trust fund into the general fund.  We keep it separate for management purposes for your review and our review.  But when we present it to the budget commission we have to roll those all in under the general fund.  Secondly, the 2005 budget assumes that the TIF bonds for Pictoria Island would be issued in 2004.  That did not happen so we have moved that Pictoria Island bond out of 2004 and into the 2005 document. 

 

Ordinance 1-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 2-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE AN AGREEMENT WITH THE CITY OF SHARONVILLE TO PROVIDE PRISONER CONFINEMENT AND DECLARING AN EMERGENCY”

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded.



Mr. Osborn stated we have been housing prisoners for Sharonville since 2003 and for Glendale since 1997.  The agreement is working very well but we did run into an issue where there was a lack of clarity with how we would deal with a prisoner in our custody that we are housing for another jurisdiction, who might become ill and would need medical attention.  The agreements have been amended to provide a mechanism whereby the arresting jurisdiction can release the person from custody and we can transport from our jail facility.  It speeds up the process for getting medical aid for a sick prisoner.  If it’s a prisoner who cannot be released, then the jurisdiction will have to respond with a police officer to accompany our squad to the hospital.

 

Mr. Wilson said the charge per day has not changed since we started this.  Is that something we should look at?

 

Mr. Osborn responded we think it’s a fair charge right now.

 

Mr. Knox said the charge is fair to both sides.  We get enough money to cover our costs including upkeep of the building and they would be paying a lot more to transport the prisoners downtown.

 

Ordinance 2-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 3-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE AN AGREEMENT WITH THE VILLAGE OF GLENDALE TO PROVIDE PRISONER CONFINEMENT AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

 

Ordinance 3-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 4-2005  SETTING COMPENSATION FOR DECEMBER 1, 2007, AND THEREAFTER FOR THE OFFICES OF MAYOR, CLERK OF COUNCIL/FINANCE DIRECTOR, PRESIDENT OF COUNCIL, COUNCIL MEMBER”

 

First reading.

 

Mayor Webster said I think the President of Council number is wrong.  I think that should be $8475.  The president should receive $600 more than the rest of Council.   I’m the one that initiated this.  In early 2000 we had not addressed the elected officials’ compensation for thirteen years.  At the time we made some adjustments and looking ahead to 2003 we enacted an ordinance that reflected a two percent increase per year in salaries.  That’s what this ordinance is doing.  It takes effect December 1, 2007 which would ensure that no one sitting at this dais today would be assured of getting this increase.  I don’t think two percent a year is extravagant.

 

Ms. Pollitt made a motion to amend the President of Council’s salary to $8475.  Mr. Vanover seconded.  The motion passed with seven affirmative votes.

 

ORDINANCE NO. 5-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH BALESTRA, HARR & SCHERER, CPA’S, INC., FOR PROFESSIONAL ACCOUNTING SERVICES FOR THE AUDITS FOR YEAR-ENDED 2004 THROUGH YEAR-ENDED 2008”

 

First reading.

 

Mr. Knox stated the Auditor of State must approve these.  Mr. Williams sent the information to them and they have approved it.

 

ORDINANCE NO. 6-2005 “AMENDING THE ZONING MAP OF THE CITY OF SPRINGDALE TO CHANGE THE ZONING CLASSIFICATION OF 1.08 ACRES BOUNDED BY 148.01’ ON WEST KEMPER ROAD, 311.34 ON HICKORY STREET AND 146.5’ ON CHERRY STREET FROM RESIDENTIAL SINGLE HOUSEHOLD – HIGH DENSITY (RSH-H) TO RESIDENTIAL SINGLE HOUSEHOLD – HIGH DENSITY – TRANSITION OVERLAY (RSH-H-T) AND TO CHANGE THE ZONING CLASSIFICATION OF 2.50 ACRES FRONTING 284.11’ ON THE SOUTH SIDE OF WEST KEMPER ROAD FROM RESIDENTIAL SINGLE HOUSEHOLD – LOW DENSITY (RSH-L) TO RESIDENTIAL SINGLE HOUSEHOLD – LOW DENSITY – TRANSITION OVERLAY (RSH-L-T)”

 

First reading.

 

Mr. Galster made a motion to read by title only.  Mr. Danbury seconded.  The motion passed with seven affirmative votes.

 

Ms. Pollitt asked will the property in the top right corner be impacted with the new zoning?  Is that in the mix for the new development?

 

Mr. Galster replied it was determined by Planning Commission to put in the overlay district regardless of what the development plan was.  That was squared off.  All these retain their residential underlying zoning.  The transition just allows Planning Commission to impose some restrictions and requirements for buffering, etc.

 

Ms. Pollitt asked could this piece of property be changed to a business of some type?

 

Mr. Galster replied it could.  It would have come before Planning Commission.  They would have to have a plan adopted.

 

Mayor Webster said it is no more likely to become GB than it would if this hadn’t happened to start with. 

 

ORDINANCE NO. 7-2005   “AMENDING THE LAND USE MAP OF THE COMPREHENSIVE PLAN TO DESIGNATE THE EIGHT (8) PARCELS AT THE SOUTHEAST CORNER OF HICKORY AND WEST KEMPER ROAD AS “TRANSITIONAL OFFICE”

 

First reading.

 

Mayor Webster said I know that Mrs. Todd and Mrs. Murphy are aware of this because they have contracted to sell or lease their properties, but we have included two other properties in this zoning to square it off.  I do have a concern that we have a public hearing scheduled and to my knowledge these property owners are not even aware that this is happening. 

 

Mr. Galster said notices have gone to anybody within a certain distance of the property.

 

Mr. Webster said these people are more than just routinely notified because we’re actually doing something to the property.  I have a real concern that those people have not been brought into the process.

 

Mr. Galster stated I don’t know if a special letter went to those two property owners.  For any zoning changes the nearby residents would be notified.  With the rezoning that we are doing, we are adding an additional overlay district so we’re not taking anything away from those property owners.  If we’re doing anything, we are adding to the value of the property.  If it is their desire to continue to live there and keep it residential, that is their option.

 

ORDINANCE NO. 8-2005  “AMENDING THE LAND USE MAP OF THE COMPREHENSIVE PLAN TO DESIGNATE THE 4.03 ACRES ON THE NORTH SIDE OF WEST KEMPER ROAD, RECENTLY REZONED TO “PF-L” AS “PUBLIC/INSTITUTIONAL”

 

First reading.

 

Mr. Galster said this is just to update the land use map in our Comprehensive Plan for the school property.

 

RESOLUTION R1-2005 “AUTHORIZING THE INVESTMENT OF MUNICIPAL FUNDS”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Resolution R1-2005 passed with seven affirmative votes.

 

RESOLUTION R2-2005  REQUESTING ADVANCE PAYMENT FROM THE COUNTY AUDITOR

 

Mr. Squires made a motion to adopt and Mr. Wilson seconded.

 

Resolution R2-2005 passed with seven affirmative votes.

 

            OLD BUSINESS

 

            Ms. Pollitt said I would like to publicly thank the Public Works Department for their snow removal effort.  A lot of residents called to tell me what a wonderful job they were doing.  I know Mr. Butsch was out there himself driving a snow plow and I think that speaks very well of his leadership and his willingness to get behind the wheel and do what he was asking the rest of his men to do.

 

            Your comments are very well deserved by those folks.  In addition to Mr. Butsch, we also had Al Winkle, now a member of the Building Department, back in his old job and we also had Heath Waxman on loan from the Fire Department also working in that department.   Other employees who came in for emergency level staffing were Mr. Karle and Debbie Carpenter at the Community Center, and Mary Charles up here.   One bright spot in that day is that we were taking calls up here from seniors complaining that their driveways were snowed in and they couldn’t get out.  We had the Community Center try to match up calls from seniors with our STAFF roster.  As a result about fifteen driveways got cleared. 

 

            Mr. Squires asked how is the salt supply.

 

            Mr. Osborn replied we used twenty percent.

 

            NEW BUSINESS

 

            Mrs. McNear said we failed to elect a new vice-president of Council at our last meeting so I’d like to put that on the agenda for the next meeting.

 

            Mr. Osborn said to help encourage redevelopment of Tri-County Mall we have proposed to do a limited TIF on the Tri-County Mall property.  We have sent a letter of intent to the Princeton Board of Education advising them of our plan.  In order to keep the timeline on track we would like to bring in before Council at your next meeting an ordinance creating the Tri-County TIF, as well as an ordinance authorizing and approving the execution of the Tax Incentive Agreement with the Princeton School District for that TIF.  We anticipate that we have to have this done very close to the first of the month.  All this does is establish the TIF.  It does not establish the fact that there will be any implementation of a TIF that would require the service agreement to be executed.  We would not be in a position to do that until we are further down the road with the new owners.  There would have to be a commitment on their part to actually move forward with physical improvements that would in turn generate the service payments that would lead to the money that would be used for the public improvements related to the TIF. 

 

            Mr. Osborn said the next item relates to the one, two and three family segment of the Building Code and our fee structure for the Building Department.  We are presently operating off the 1999 one, two and three family code.  Mr. McErlane has recommended taking that to the current code which is 2004 and that involves minimal changes to our code enforcement but it brings it up to date.  There would be a fee adjustment for building department fees.  Springdale has relatively low fees compared to other jurisdictions.  We’re recommending that they be increased but they won’t be brought up to the same level as Hamilton County. 

 

            Mr. Osborn continued, as you know, we have a preferred developer agreement with a joint venture of Myers Cooper and the Bergman Group for the old town development on Springfield Pike.  That expired the first of this month and we administratively extended that pending action of Council.  We would like to bring in an ordinance extending that.  We will have the developer present to share information with you.

 

            Mr. Knox reported we have our annual letter from the Hamilton County Economic Development Office requesting us to name two people to the Tax Incentive Review Council.  Traditionally the Economic Development Director and Finance Director have been the two people on there.  Mr. Tulloch said he would take on the extra load and I will back him up.

 

            Mr. Vanover made a motion to appoint Mr. Tulloch and Mr. Knox and Mr. Squires seconded.  The motion passed with seven affirmative votes.

 

            Mr. Galster asked for permit fee increases, are there any permits that we presently don’t charge for that we will be charging for.

 

            Mr. Osborn said I have not looked at all the fees.  I looked at the commercial fees.

           


 

            MEETINGS AND ANNOUNCEMENTS

 

            Planning Commission                                                            -           January 11

            Board of Health                                                           -           January 13

            Board of Zoning Appeals                                             -           January 18

 

COMMUNICATIONS FROM THE AUDIENCE            -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

 

Ordinances 4-8                                                           -           January 19

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

TIF for Tri-County Mall                                                -           January 19

Agreement with Princeton Board of Education          -           January 19

Building Department code and fee changes              -           January 19

Bergman Group extension                                          -           January 19

 

Council adjourned at 8:00 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2005