Vice President of Council Tom Vanover called Council to order on January 5, 2011, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance.

    Mrs. McNear took roll call. Present were Council members Diehl, Emerson, Galster, Hawkins, Squires, and Vanover. Mrs. Harlow was absent.

    Mayor Webster stated Mrs. Harlow is not with us this evening. She lost her youngest son, Kenneth Pollitt, who died unexpectedly Monday morning. All the arrangements are private. Please keep Mrs. Harlow and her family in your prayers as we go forward.

    The minutes of December 15, 2010 were approved with five affirmative votes. Mrs. Emerson abstained. (The header should say December 15, 2010 instead of December 22, 2010.)

    The minutes of December 22, 2010 were approved with six affirmative votes.

    COMMUNICATIONS                     -     none

    COMMUNICATIONS FROM THE AUDIENCE    -     none

    ORDINANCES AND RESOLUTIONS

RESOLUTION R18-2010 “COMMENDING CAPTAIN WILLIAM “BUTCH” G. HAFER FOR HIS LONG, DISTINGUISHED AND DEDICATED SERVICE TO THE CITY OF SPRINGDALE”

Mr. Galster made a motion to adopt and Mr. Squires seconded.

Chief Laage stated Captain Hafer is retiring with thirty-seven years of service. He is the longest serving employee within the City. He was the twentieth police officer hired in Springdale. There have been 76 officers hired since then and a total of 129 employees who have served in the Police Department since his hire. He was the first full time investigator and became assistant chief in 1999. He was the interim Chief while I was out in 2010. I want to offer my sincere thanks. He has done an excellent job. He deserves a very good retirement

Mayor Webster said I’ve never had anything but superior performance out of Captain Hafer. He held that department together with training. He’s been the public face of the Police Department. The few times I had to fill in for the magistrate at Mayor’s Court I would never have been able to do that if it had not been for Captain Hafer. He’s the glue that holds that court together. Thank you sincerely for your thirty-seven years. You will be sorely missed in this community.

Resolution R18-2010 passed with six affirmative votes.

Captain Hafer said I applied at North College Hill also and about a week after I took this job I received a call from North College Hill. I decided to stay here. I miss the guys more every day. I wish Lt. Mathis all the best.

Mr. Galster, Mr. Diehl and Mr. Vanover offered their congratulations.

Mr. Thamann said if you had taken the job at North College Hill you’d have probably been Chief for years but I think you made the smart decision in coming here.

ORDINANCE NO. 1- 2011 “ANNUAL APPROPRIATION / ESTIMATED RECEIPTS ORDINANCE FOR FISCAL YEAR ENDING DECEMBER 31, 2011”

Mr. Squires made a motion to adopt and Mrs. Emerson seconded.

Mr. Parham said on December 1st when we made the presentation of the budget document, we talked then that the first meeting in January we would have before you the appropriation ordinance which essentially is that document that identifies the expenditures and receipts for the City of Springdale for the year 2011. You also noticed that you received tonight an amended copy of the document that you had received earlier in your packet. I just want to go through those and highlight the changes. At the December 15th meeting, I told you that the City had been notified that we were approved to receive $362,920 for the Beaver Run stabilization project. We’ve adjusted the previous document because it did not reflect those numbers. On the first page under Section 4, third item down, Capital Improvements, the number went from $487,218 transferring from the General Fund to $542,000. We had to increase the number because of that particular project. Because we are receiving a grant for $362,920, you’ll see an entry on both the receipts side as well as on the expenditure side. Once we get the grant in we’ll spend those dollars for that particular project. If you go to Exhibit B under Administration, you will see a difference again, the transfer into the Capital Improvement Fund again reflects the grant dollars as well as the City’s portion for the project. Again, the City’s estimated share for the project is $48,000. There are two other numbers that are included in the Capital Improvement amount. One is $3,360 for an increase on the Northland Boulevard project that represents an additional amount to the aggregate base beneath the sidewalk. There was a mix up and Mr. Agricola had not informed me of the additional amount by the time we began to talk to Council about the $302,000. The total ended up being $305,000, but it was within the change order amount that Council approved. The other increase is for $12,232, again on the Northland Boulevard project to cover the additional construction engineering work. We had entered into an agreement with QCM for a certain amount of time to perform a certain scale of work. Because the project then hit the unfortunate increase, we needed them out on the project for additional time. When they added their time and their rates, the cost was about $15,000. We were able to negotiate with them to remain at 4 percent of that increase number because our original agreement number with them was 4 percent of the contracted dollar amount. On the second page of Exhibit B another adjustment that has been made is, the DUI Fund indicates $26,000. The original document indicated $20,938. We ended up having more money available in this grant than we originally thought we would have. If you recall during the budget presentation I told you when we have dollars in the grant funds we’ve asked the directors to budget the balance amount there because we have had situations where they’ve budgeted a lower amount but then they found an opportunity to spend those dollars and those dollars can only be spent for specific purposes. The Law Enforcement Training Fund has been decreased from $12,505 to $11,810. The Capital project funds will be adjusted again. I just wanted everyone to be aware of why the numbers changed.

Ordinance 1-2011 passed with six affirmative votes.

Mr. Galster nominated Thomas Goines again as a member of Civil Service. Mr. Squires nominated Kathy Nienaber. The vote was 4-2 in favor of Mr. Goines.

RESOLUTION R21-2010 “APPOINTING THOMAS GOINS AS A MEMBER OF THE CIVIL SERVICE COMMISSION”

Mr. Galster made a motion to adopt and Mrs. Emerson seconded.

Resolution R21-2010 passed with six affirmative votes.

RESOLUTION R1-2011 “AUTHORIZING THE INVESTMENT OF MUNICIPAL FUNDS”

Mr. Galster made a motion to adopt and Mr. Squires seconded.

Resolution R1-2011 passed with six affirmative votes.

RESOLUTION R2-2011 “REQUESTING ADVANCE PAYMENT FROM HAMILTON COUNTY AUDITOR”

Mr. Squires made a motion to adopt and Mr. Hawkins seconded.

Resolution R2-2011 passed with six affirmative votes.

RESOLUTION R3-2011 “CONFIRMING THE MAYOR’S APPOINTMENT OF KEVIN KETRING AS A MEMBER OF THE BOARD OF HEALTH”

Mr. Squires made a motion to adopt and Mr. Galster seconded.

Mayor Webster said Dr. Ketring and Mrs. Hart are returning, long-term members of the Board of Health. Dr. Ketring is a retired veterinarian and Mrs. Hart is a school nurse and they both bring a lot to the board so I urge your confirmation of these two individuals.

Resolution R3-2011 passed with six affirmative votes.

RESOLUTION R4-2011 “CONFIRMING THE MAYOR’S APPOINTMENT OF RITA HART AS A MEMBER OF THE BOARD OF HEALTH”

Mr. Squires made a motion to adopt and Mrs. Emerson seconded.

Resolution R4-2011 passed with six affirmative votes.

Mr. Squires nominated Danny Mastrullo to be a member of Charter Revision. He is a thirty-five year resident. Mr. Mastrullo was nominated by acclamation.

RESOLUTION R5-2011 “APPOINTING DANNY MASTRULLO AS A MEMBER OF THE CHARTER REVISION COMMITTEE”

    Mr. Hawkins made a motion to adopt and Mr. Galster seconded.

    Resolution R5-2011 passed with six affirmative votes.

    OLD BUSINESS                     -     none

    NEW BUSINESS

    Mr. Parham said we have received a number of concerns about leaf pick up. Unfortunately, the leaf pick up service is on hold at this point due to the early winter season. We were halfway complete with the final scheduled week on the east side of town. The following week we would have had an overall sweep throughout the entire City. Right now with the leaf piles being frozen the workers cannot pick them up and place them in the leaf machine. At the same time, we have had to convert the leaf machines and dump trucks to snow removal. It takes two people a full day’s time to convert back from a leaf pick up to a snow plow. At this time, the Public Works department is going to attempt to pick up the frozen leaves and place them in a dumpster and then we will dump them at our mulch site. We will grind them eventually on site. Where we are unable to collect the frozen piles, we will hopefully get a warm breeze that will thaw them out. If residents feel they really need to get rid of the leaves, they always have the opportunity to place them at the curb with the regular waste collection. The manual program will take them much longer than the regular program. I wanted Council to be aware in case you get calls about the leaf pick up program.

    MEETINGS AND ANNOUNCEMENTS

    Planning Commission                     -     January 11
    Rules of Council                     -     January 12
    Board of Health                     -     January 13
    Board of Zoning Appeals                 -     January 18

    Mrs. Emerson made a motion that Council go into executive session as a committee of the whole to discuss personnel issues. Mr. Squires seconded. The motion passed with six affirmative votes.

    Council went into executive session at 8:07 p.m. and reconvened at 8:22 p.m.

COMMUNICATIONS FROM THE AUDIENCE    -     none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT   

Agreement with FOP/OLC                 -     January 19

RECAP OF LEGISLATIVE ITEMS REQUESTED    -    none

Council adjourned at 8:27 p.m.

                        Respectfully submitted,




                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:

Marjorie Harlow, President of Council



__________________________, 2011