President of Council Marjorie Harlow called Council to order on January 16, 2008, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance. Mrs. McNear gave the invocation.

    Mrs. McNear took roll call. Present were Council members Diehl, Galster, Squires, Vanover, Wilson and Harlow. Mr. Danbury was absent.

    The minutes of January 2, 2008 were approved with six affirmative votes.

    COMMITTEE AND OFFICIAL REPORTS
    Charter Revision – Mrs. Harlow stated that they will meet January 28. Mr. Bush said they met November 21, 2007. Only two members were in attendance. The chairmanship was moved to a temporary chair and Mr. Bush accepted that position.

Civil Service Commission - Mr. Vanover reported Civil Service held its first meeting on January 10. Mr. Potts was elected chairman; Thomas Goines, vice-chairman; Robert Coleman, secretary. The commission heard an appeal from a candidate for firefighter whose name was removed from the eligibility list due to falsification of application information.

Rules and Laws    -        no report
Finance Committee    -        no report    
Planning Commission    -        no report   
Board of Zoning Appeals    -          no report

Board of Health – Mr. Squires said George Kellner was re-elected as president pro-tempore. The Health Commissioner gave an after action report on the flu clinics held by the Health Department. A total of 672 flu shots were given on those days. A survey was passed out on the first day and there were 258 responses. All were quite satisfied with the set up and wait time. The Health Commissioner will apply for a state subsidy for 2008 for Public Health Improvement Standards. She will also make application for a Hamilton County 2008 mini grant for up to $3,000 to promote a tobacco-free work place for the City of Springdale. A local business was found to be in violation of the smoke-free workplace. Notice of intent to fine $100 was given.
   
Veteran’s Memorial Committee – Mr. Wilson reported that Mr. Osborn had a conference call with Jim Warner of CDS and Gary Carson of Carson Artworks to discuss the design of the two statues. It is anticipated that the sketches will be available to us in three weeks.

O-K-I – Mayor Webster said the January 10th meeting was more of an organizational meeting. The one significant thing I want to share with Council is that Mayor Cowry of Covington asked OKI to do a study on a truck ban on I-75 and I-71 during rush hours. He was proposing routing those around I-275. OKI did a study and concluded that the truck ban would not have a significant positive affect on the bridge traffic. Therefore, they recommend no truck ban at this time.
   
Mayor’s Report – Mayor Webster said up to this point for snow removal we’ve only used 432 tons of salt, 843 gallons of calcium, and salaries of just over $8,000 for a total cost of $27,000. The City delivered 194 trucks for debris removal in 2007 and we encourage the residents to use this service.
   
Clerk of Council/Finance Director – Mrs. McNear said each Council person received a financial disclosure form in his/her mailbox. This has to be filed each year.
   
Administrator’s Report – Mr. Osborn said we are requesting legislation concerning the residential maximum occupancy legislation we adopted last summer. We found an area that needs clarification that we would like to have in place before we move to prosecution.

Mr. Osborn continued as part of the 2008 budget, a full-time position in the Health Department was approved. Presently we have two part-time sanitarians, and because of a growing work load we are going to convert one part-time position to full-time. In order to do that, we have to bring legislation before you creating the position and setting the pay rate. That will also be on your next agenda.
   
Law Director’s Report (Jeff Forbes)    -         no report
       
Engineer’s Report – Mr. Shvegzda reported the last component of the SR 747 grade separation has been completed. The street lights have been turned on. Tentative agreements have been made for the SR 4/Crescentville project. Construction is slated to start summer of 2008. SR 4 continuous lane north of Glensprings construction is anticipated in spring 2009. Crescentville Road at SR 747 contract award will be fall 2008 with construction in spring 2009. The rough grading work has been completed for the Veteran’s Memorial. Trend donated that work. Construction should be completed in September 2008. All the equipment for the Fire Department HVAC second phase has been installed and is operational. The balancing of the heating will occur this week and the air conditioning start up and balancing will occur this spring.

COMMUNICATIONS    -        none

COMMUNICATIONS FROM THE AUDIENCE     -         none

    ORDINANCES AND RESOLUTIONS

RESOLUTION R3-2008 “COMMENDING THE 2007 BOYS PASSERS FOR BEING THE DIVISION CHAMPION AND ADVANCING TO THE FINAL FOUR IN THE SAY NORTH DISTRICT TOURNAMENT”

Mr. Squires made a motion to adopt and Mr. Wilson seconded.

Mayor Webster said I’d like to take this opportunity to congratulate all of youngsters getting a resolution and also your coaches and parents.

Resolution R3-2008 passed with six affirmative votes.

RESOLUTION R4-2008 “COMMENDING THE 2007 BOYS STRIKERS FOR WINNING 2ND PLACE IN THEIR DIVISION, ADVANCING TO THE FINAL FOUR IN THE SAY NORTH DISTRICT TOURNAMENT AND ADVANCING TO THE ELITE EIGHT IN THE OHIO STATE SAY TOURNAMENT”

Mr. Galster made a motion to adopt and Mr. Vanover seconded.

Mr. Galster said I saw a lot of the games this season and they were exciting to watch.

Resolution R4-2008 passed with six affirmative votes.

ORDINANCE NO. 4-2008 “AMENDING ZONING CODE SECTION 153.710 OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE AFFECTING VARIANCES”

First reading.

Mr. Osborn stated we’ve asked the Law Director’s office to look at one line in this for clarification. It should not be a substantial change but there might be a slight change coming with the next reading.


ORDINANCE NO. 5-2008 “ACCEPTING A PROPOSAL UNDER THE STATE OF OHIO JOINT PURCHASING PROGRAM AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH INTERNATIONAL TRUCK & ENGINE CORP., FOR THE PURCHASE OF A CAB AND CHASSIS FOR A LARGE DUMP TRUCK AND DECLARING AN EMERGENCY”

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

Mr. Galster asked could we get clarification on a large dump truck. It seems like some other capacity should be tied to it.

Mr. Osborn said they used to go by two ton, five ton, etc. They don’t do that anymore. They go by the gross weight of the vehicle and its bearing capacity.

Ordinance 5-2008 passed with six affirmative votes.

OLD BUSINESS                     -         none

    NEW BUSINESS

    Mayor Webster said we’d like to bring Council up to date on the property at 12090 Greencastle Drive. In late 2006 we advertised for potential purchase of that property. They had to submit a design and if we liked the design we looked at the price. Four people picked up bid packages and only one of those was returned. We didn’t like the design and that was the end of the process. One of the people who picked up the design package eighteen months ago has now decided to submit that to the City. We’ve seen the design and we like it so we’d like to move to the next step and sell this property. To keep everything above board we think we should re-advertise that so with Council’s concurrence we will advertise this again.

    Mr. Diehl asked what is the timetable for this?

    Mayor Webster replied we’ll advertise right away and we should have something by the second meeting in February.

    Council agreed to re-advertise.

    Mrs. McNear stated we have a request for a liquor license change of corporate stock ownership. There were no objections.

    MEETINGS AND ANNOUNCEMENTS

    Board of Health                     -         February 14
    Princeton School Board presentation             -         February 6

COMMUNICATIONS FROM THE AUDIENCE    -          none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

Ordinance 4

RECAP OF LEGISLATIVE ITEMS REQUESTED

Residential maximum occupancy             -         February 6
Full-time Sanitarian                     -         February 6



Council adjourned at 8:49 p.m.

                        Respectfully submitted,




                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:
Marjorie Harlow, President of Council



__________________________, 2007



       

City of Springdale Council



    January 16    2008