President of Council Marjorie Harlow called Council to order on April 18, 2012 at 7:00 p.m.

The governmental body and those in attendance recited the pledge of allegiance. Mr. Vanover gave the invocation. Mrs. McNear was absent.

Mr. Vanover took roll call. Present were Council members Diehl, Emerson, Hawkins, Knox, Squires, Vanover and Harlow.

The minutes of April 4, 2012 were approved with five affirmative votes. Mrs. Harlow and Mrs. Emerson abstained.
   
COMMITTEE AND OFFICIAL REPORTS

Charter Revision – Mrs. Matheny stated they met March 26, 2012. The discussion was about the terms of members on Planning Commission and Board of Zoning Appeals. We looked not only at the terms of the Council members assigned to these committees but also the residents who are appointed. After a lengthy and spirited discussion we felt that Council should consider making both the Council members as well as the residents appointed two year terms. We feel this gives the President of Council more flexibility. We also feel that since there is a possibility of the president to change every two years that it is only fair to a new president. Also, every two years there is a chance of new Council members being elected. Lastly we feel it gives a Council member more experience, more ways to grow in a range of different areas, not being stuck on one of these committees for the entire four year term when you are not liking the committee or maybe not a productive member of the committee. We are asking Council to look at this and recommend this. Just because this might go through does not mean there would be a switch every two years. It just means the option would be there.

Mrs. Harlow said I would like Council members to look at this and look at the boards and commissions and think about the information you have been given. Maybe we’ll have a discussion at the next Council meeting.

Civil Service Commission                      -     no report
Rules and Laws                          -     no report

Finance Committee – Mr. Diehl reported through the first quarter of 2012 we have total revenue of $4.2 million which is twenty-seven percent of the budget. Our first quarter expenses are $4.1 million which is twenty-three percent of the budget.    

Planning Commission - Mr. Vanover said the only business was a minor revision to the pylon sign at the Tri County Towne Center. They want to replace the changeable sign in the entrance off Kemper Road. Our president, Mr. Don Darby brokered a viable compromise. They are going to replicate the sign that is at Kemper Road and SR 747 minus the electronic message board. That was approved 7-0.
   
Board of Zoning Appeals – Mr. Hawkins stated the homeowner of 1140 Terrytown Court was granted a variance for a shed in the side yard by a vote of 6-1. The owner of 11976 Tavel Court was granted a variance for a utility building less than five feet from the lot line. That was approved 4-3. A request to operate a hair salon at the residence of 688 Park Avenue was denied 6-0-1. A request for a variance regarding the rear and side lot lines was withdrawn by the same applicant.
   
Board of Health – Mr. Squires read a letter regarding the food service operation program stating the Health Department meets the minimum standards and is approved as a licensor for the district it serves. The 2012 6 Star award winners meeting the Health Department criteria are Chick Fil-A, Dave and Buster’s, Lulu’s, Jimmy Johns, Manor House, Beecher Place and Main Street Café. Mr. Squires read the following letter: The Council on Aging accepts nominations and then grants awards to individuals in southwestern Ohio who have made a significant contribution in their community on behalf of senior citizens. On behalf of the Council on Aging in Southwestern Ohio I would like to thank you for commitment and dedication to seniors.” The award went to Jean Hicks who was nominated by Noreen Mocsny. The Children’s Health Fair will be held May 10; the mammography van, September 18 and Drug Take Back Day is April 28.

Mr. Squires said the Tri State Disaster Volunteer Summit is April 14 at the Vineyard Community Church. It is open for current and potential volunteers who want to learn more about emergency response planning in the region and network with other volunteers.

Mrs. Harlow said April 14 has already passed so if you are interested in that program contact the Springdale Health Department.

Public Relations                         -     no report
Capital Improvements                         -     no report
Public Welfare, Safety & Education                 -     no report
Housing Board                         -     no report

Mayor Webster said I have had a request from a resident that heard about the housing committee and would like to attend the meetings and be a part of that process. I told her I would let her know when we have another meeting. Whether Council wants to expand that committee to include residents is up to Council.

Mrs. Harlow said Mr. Squires, if your committee talks and you decide that is something you are interested in, then we can address that at a later time.
   
Public Works – Mr. Squires stated Public Works is in the process of gathering data about the use of speed bumps and we will soon have a formal meeting and report to Council.

Mayor Webster said we are trying to gather information. We put a query out through the Center for Local Governments which is a good resource for us to find out what other communities in Hamilton County are doing. We’ve asked to see if anyone is doing any kind of traffic calming devices and if they do, what kind of criteria do they use for installing those. Mr. Agricola has been in touch with the City of Cincinnati and Mr. Parham has talked to some of the neighboring communities. I would hope that within thirty days we have a recommendation to Council and within a couple of weeks we’ll be ready to convene the Public Works Committee and talk that through.

O-K-I – Mr. Knox said David Okum was reappointed to the Land Use Commission’s Steering Committee. OKI passed a resolution commending ODOT for the recently instituted method that streamlines the process of transportation project development. This action notably shortens the time from project inception to project start. Mr. Policinski complimented Norfolk Southern on their recent cooperation with local communities including their contributing land to alleviate the flooding in the south part of Sharonville. He also noted that this occurred subsequent to OKI and the State approving that Norfolk Southern would be able to double stack their containers on their flatcars. The Brent Spence update was that the Kentucky legislature would probably end their session before they passed any legislation to allow a bill to establish a formal authority to work with the State of Ohio. That should be in place by the end of the year. CVG is trying to entice low cost carriers. Part of the changes going on now will make it simpler and cheaper for low cost carriers to come to the airport. There will be a public open house to view the transportation improvement projects in Hamilton County tomorrow night at the Cintas Center at Xavier University.
   
Mayor’s Report – Mayor Webster stated we only had six members in attendance at the Board of Health. Mrs. Noreen Mocsny has been ill so please keep her in your prayers. We have two proclamations coming up. National Public Works Week is May 20-26 and May 15 is National Peace Officers Memorial Day and that week is National Police Week. Mayor Webster read a proclamation making April 27, 2012 as Arbor Day in the City of Springdale. A tree will be planted at Springdale Elementary on April 27 at 2:15 p.m.
   
Clerk of Council/Finance Director                 -     no report
   
Administrator’s Report – Mr. Parham said following up on the Mayor's comments concerning Arbor Day, each year as a part of the Arbor Day program, we plant a tree. This year, the program has been expanded to provide small seedlings for each of the children at Springdale Elementary. The Springdale Garden Club will pay for the seedlings and the City will cover the cost of the tree.

The Hamilton County Auditor has contacted the City and is requesting that the City take action to renew the alternative formula for allocating the local government funds at the County level. We are all aware of the reduction we experienced at the State level. In 1988, the distribution process was based simply on the tax budget. In 1989, an alternative formula came forth that provides the first $300,000 or 1% of the entire amount going to the Hamilton County Park District. The next 40.75 percent goes to Hamilton County and 40.75 percent to the City of Cincinnati. Another $100,000 will be set aside for the emergency fund at the discretion of Budget Commission for any fiscal emergencies and then there are further breakdowns for smaller jurisdictions and townships. Apparently this formula has worked since 1989. It was renewed in 1995 and 2004. They are asking for legislation to approve the formula once again for an eight year period. We’d like to request a resolution to approve the alternative formula.

Mayor Webster stated prior to us adopting this alternate formula the City of Cincinnati sued all communities in Hamilton County and Hamilton County every single year. Cincinnati never approved the original allocation so they finally worked out this agreement and it has worked very well since 1989.

Mr. Parham said that has to be approved by the County Commissioners, the City of Cincinnati and then a majority of the rest of townships and municipalities.

Mr. Parham said the Hamilton County Solid Waste District has also made a request that the City ratify the plan that has been adopted by the District's Policy Committee. This program is one in which the City receives funding from the District in support of our recycling efforts and program. We have received dollars back over the years in the form of different grants and other opportunities. The District provides educational opportunities and other outreach programs for member jurisdictions. There are a number of minor adjustments that are being proposed for the new plan that was adopted on March 15, 2012 by the Policy Committee. Their requirement is that the County Commissions approve the plan, the City of Cincinnati approve the plan and sixty percent of the townships and municipalities approve the plan. We’d like to bring legislation forward to take action on the request. The program has worked well for the City of Springdale and is one we would support and encourage.

Mr. Parham stated when you drove up tonight you saw the new street sweeper in the parking lot. The gentlemen in the Public Works Department have already had it out in the City getting more familiar with it. I had a chance to look at it and it’s pretty impressive. Maybe if you stop back on another day in the daytime we can let you observe it.

Mr. Parham said the Mayor stopped in my office this morning and asked what is that thing at Kemper and SR 4 that’s sticking out above the traffic signals? You may have noticed that there are new cameras there as part of our traffic upgrade system project. In the past I’ve talked about the PTZ cameras (pan, tilt, zoom cameras). If you recall, there are currently four cameras at that intersection. The current cameras are for detection only. When a car gets into the lane, the cameras detect that they are there and begin to calculate for the signal to change to allow green in that particular direction. The PTZ cameras are new cameras that have the ability to pan the area and it offers us real time monitoring opportunities. For example, if we are to having a problem on SR 4 with a traffic backup, we can contact TEC, our traffic engineers, have them go to the monitors to see if they can determine the cause of the backup. Then from their location, TEC can add more time to relieve the traffic congestion. The camera also has the capability of sometime in the future recording activity at that location. These cameras have been placed at four separate locations: SR 4 and Kemper, Kemper and Century Boulevard, Crescentville Road and SR 4 and Crescentville Road and SR 747.

Mayor Webster said I would like to make sure that everyone understands in no way, shape or form, are any cameras used to issue tickets in this City. The addition of these PTZs does not give us the ability to issue tickets.

Mr. Vanover asked are the intersections strictly optical now or do we still have the sensors?

Mr. Parham replied we still have the closed loop systems in some locations but at a number of locations we have cameras.

Law Director’s Report                      -     no report   

Engineer’s Report – Mr. Shvegzda said Barrett Construction is the contractor for the SR 747/I-275 ramp modification. Construction is anticipated to start mid June and be completed September 30, 2012. The Beaver Run riparian restoration project is substantially complete. Legislation to award the contract to Adleta Construction for the Century Circle North project is on the agenda tonight. The Merchant Street project should begin mid August. The completion date for the signal system upgrade is May 1, 2012. The anticipated bid award for the 2012 street program construction is anticipated to be in June.

Mr. Parham said on the street program, we did send out the letters to those residents that will be affected by the annual street project. There is a general letter that goes to each resident that is being affected by the project. Individual letters are also going out to those who are required to replace or repair their driveway aprons. There is an additional letter for those required to replace their driveways and then, there are two individuals who are required to replace both the driveway and drive apron. Five other residents are required to replace their driveways only and twenty-two to replace the apron only. The letter also points out to the residents that it is their responsibility to pay for these repairs. They will have the opportunity to have an independent contractor or perhaps the City’s contractor to provide the repairs for them. We will have a sense what our costs are which will be public. The residents can then negotiate a lower level with our contractor since they will already be on site. I would think they would get a lower rate than what we will be paying even if they use an independent contractor, because we have to pay prevailing wage. Residents will have until July 31 to make the repairs for driveway aprons. If repairs are not made by the property owner, the City will have them made and then give the property owner thirty days to pay the costs. If the property owner does not make the payment, the costs will be added to their tax bill. We’re hoping we don’t have to do that but we’ll see what happens.

COMMUNICATIONS

Mr. Vanover said we have a letter from Division of Liquor Control addressed to Joe Perrin informing him that Springdale City Council has withdrawn its objection to application. The hearing will not go forward and the Division of Liquor Control will continue to process the application.

COMMUNICATIONS FROM THE AUDIENCE         -     none

ORDINANCES AND RESOLUTIONS

Public Hearing
ORDINANCE NO. 17 -2012
AMENDING THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE, OHIO, TO AMEND SECTIONS (A)(3)(a) AND (A)(3)(b) OF CHAPTER 153 .533 OF THE SPRINGDALE ZONING CODE

The public hearing was opened and closed. No one came forward.

Mr. Squires made a motion to adopt and Mr. Hawkins seconded.

Ordinance 17-2012 passed with seven affirmative votes.

ORDINANCE NO. 18-2012
ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH ADLETA CONSTRUCTION FOR THE CENTURY CIRCLE NORTH RECONSTRUCTION PROJECT AND DECLARING AN EMERGENCY

Mr. Knox made a motion to adopt and Mr. Squires seconded.

Ordinance 18-2012 passed with seven affirmative votes.

ORDINANCE NO. 19- 2012
CLARIFYING THE NAME OF CASTRO LANE IN THE CITY OF SPRINGDALE BY REMOVING ANY REFERENCE TO CIRCLEFIELD DRIVE AND DECLARING AN EMERGENCY

Mr. Squires made a motion to adopt and Mrs. Emerson seconded.

Mr. Parham stated in the fifth WHEREAS, it states a hearing is being held. I checked with the Law Director’s Office and that is not referring to a public hearing. It’s simply the fact that we’ve had discussion here this evening and the previous meeting. It does not carry the requirement of a thirty day notice.

Ordinance 19-2012 passed with seven affirmative votes.

OLD BUSINESS                             -     none

NEW BUSINESS                             -     none

MEETINGS AND ANNOUNCEMENTS

Opening Day Parade                             -     Apr 28
Planning Commission                             -     May 8
Board of Health                             -     May 10
Board of Zoning Appeals                         -     May 15

Mr. Parham asked about the summer schedule and Council agreed to meet only the third Wednesday in July and August.
   
COMMUNICATIONS FROM THE AUDIENCE             -      none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT        -     none

RECAP OF LEGISLATIVE ITEMS REQUESTED

Resolution approving alternate formula                 -     May 2
Resolution for solid waste management                 -     May 2

Council adjourned at 7:50 p.m.

                        Respectfully submitted,

   

                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:
Marjorie Harlow, President of Council



__________________________, 2012