President of Council Kathy McNear called Council to order on April 20, 2005, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.   Mr. Knox gave the invocation.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear. 

 

            The minutes of April 6, 2005 were approved with seven affirmative votes with one change (Mr. Vanover abstained from approving the March 16 minutes, not Mr. Wilson.)

 

SWEARING IN OF SERGEANT FLOYD LYNN MCKEE AND

AUXILIARY OFFICER ED FRAMBES

INTRODUCTION OF NEW POLICE CLERKS, SUZANNE PERRY AND SYLVIA RIVERA

 

            Chief Laage reported that Ed Frambes will not be with us tonight.   Mr. Frambes has retired from Amberly Village and will bring our number of auxiliary officers to four.

 

            Mayor Webster swore in Sergeant Lynn McKee.

 

            Chief Laage stated Sergeant McKee has twenty plus years on the department.   He has done a lot in and for the community.   He was part of the Hamilton County Drug Interdiction Group in 1992.  In 2003 Lynn was selected as our community oriented policing officer.  He did very good work in Heritage Hill and Hunters Glen at the time.  In 2004 he was selected to fill a vacancy on the Hamilton County Swat Team.  In 2003 he received a letter of commendation in reference to solving an aggravated robbery in the City of Norwood.  He has been a long time coordinator of the department’s Law Enforcement Special Olympics Torch Run.  He has also been a recipient of the department’s cooperation award in 1999 and he was designated Police Officer of the Day by Ford Motor Company in the City of Cincinnati a couple of years ago.

 

            Chief Laage said Kay Divis will be retiring very shortly and another clerk resigned.  Suzanne Perry came on board with us January 4th.  She went through a three-month training period.  She had a strong work ethic and was recently a supervisor with King’s Island.  Sylvia Rivera began on January 5th.  Sylvia speaks fluent Spanish and has already helped us on a number of cases.

 

            COMMITTEE AND OFFICIAL REPORTS

            Civil Service Commission – Mr. Strange reported that they submitted a report to the State Personnel Board reviewing all our hiring activities for the previous year.  We certified the top three candidates for the sergeant’s position.  We also certified the next two eligible candidates for the position of patrol officer.

 

Rules and Laws                                                                 -   no report                     

Public Relations                                                                 -   no report

Public Health, Safety & Welfare                                         -   no report

 

Public Works – Mr. Wilson stated the curb replacement on Lawnview is approximately 95 percent complete.  Resurfacing of Lawnview is scheduled for the week of May 2.   New curbing and resurfacing in the Observatory area will begin in June and conclude in October.

                                                                                           

Public Utilities                                                                     -   no report

                                                                                           

Capital Improvements – Mr. Danbury said the sheet pile installation at the proposed bridge location is complete.  The installation of the piling for the bridge foundation is underway.  The final plans for the Streetscape Phase II have been accepted by ODOT.  Construction will begin later this summer.  ODOT will provide construction engineering and administration of this project.  The SR 4 improvements at Crescentville preliminary plans are scheduled to be completed to ODOT by June of this year.  Construction will be completed in 2008.  The Community Center gym roof should be completed shortly.

                                                                                           

Finance Committee                                                            -   no report

                                                                                           

Planning Commission – The request for approval of four driveway connections to the street was tabled for no representation.  The final development plan for Union Savings Bank,  11333 Princeton Pike was approved.  A preliminary plan for the dentist office at 311 West Kemper Road was approved.  The preliminary plan approval for the Pregnancy Care Center was removed.    The request for a temporary ice cream trailer at the mall  parking lot  was requested to be removed from the agenda by the applicant. The extension of a temporary banner for 90 days at 895 East Kemper Road, Mattress and Furniture Express was denied.   The right-of-way donation by the Princeton School District of frontage along Kemper Road was approved.   Planning Commission sent a letter to Council requesting a public hearing for legislation regarding the parking of commercial vehicles in residential areas. 

 

Mr. Danbury asked if the bank at the old Cooker’s location would have an impact on the traffic at O’Charley’s. 

 

Mr. Galster replied O’Charley’s has been before us in the past requesting shared access and shared parking.  Unfortunately, at the time we didn’t have a willing partner in Cooker.  Part of the condition when we approved the O’Charley’s parking lot was that they needed to be opened to shared access and parking should that become available in the future; and, of course, we have done the same thing with this applicant.

 

Mr. Knox stated the public hearings have been set for both items.

                                                                                           

Board of Zoning Appeals – Staples’ appeal of Planning Commission’s denial of a landscaping and driveway plan was tabled.  The Art Institute of Cincinnati withdrew their application for signs and will resubmit.  A variance for a 10 foot by 10 foot deck at 497 Dimmick Avenue, 24 feet from the property line was approved.  Phillips Edison was allowed their pole sign, banner and real estate signs advertising the Thriftway property.  The signs in the windows will be removed.  The variance is good for six months.

                                                                                           

Board of Health – Mayor Webster stated there was a presentation on the health assessment.  The top problems in Springdale were identified as obesity, cardiovascular disease, diabetes, substance abuse. 

 

Veteran’s Memorial Committee                                          -   no report

 

O-K-I – Mr. Knox reported that OKI has just funded a traffic study where they will study 500-600 locations in the nine-county area that comprise OKI.  They haven’t done this in a long time.   TEC will conduct the study.

 

Mayor’s Report – Mayor Webster said our local survey regarding sound barriers was sent out to all residents.  We have received just over ten percent back.  Fifty-six percent of the people say they want the sound walls, twenty-one percent say no and another twenty-three percent said no, even if means the feds don’t widen I-275.  By 56 percent to 44 percent the community is telling us that sound walls are okay and they would like to have them installed.

                                                                                           

Clerk of Council/Finance Director – Mr. Knox said we announced at the last meeting that the federal government paid 75 percent of our cost during the snow emergency back in December.  The State will now kick in 12.5%.

 

Mayor Webster said the State doesn’t have money to continue the local government fund at its present level.  It doesn’t have money to continue funding schools at the present level; doesn’t have money to continue funding all sorts of other programs, but, all of a sudden they find 12.5% of our snow removal budget to reimburse us.  I don’t know who’s running the State but it’s an absolute zoo.  If we ran our finances the way the State runs theirs we’d already be in the poor house.

 

Administrator’s Report – Mr. Osborn stated as part of our 2005 budget we set aside $130,000 for the replacement of a 1991 ambulance.  We have determined that we can replace that vehicle through the State joint purchasing program.  We would like to have legislation at the next meeting authorizing this purchase.  The vehicle will be built on a 2006 chassis.  The base vehicle cost per the State contract is $104,755.  The options that are not under the State contract that we would like to add total $5,209.  These include a cot and a refrigerated compartment for drugs.  In addition, we may have several pieces of equipment running at one time as they are being worked on or tested.  We have been installing no-smoke exhaust filters on the vehicles because they put out a lot of fumes.  It could be a problem for our employees’ health if they had to work in that type of environment all the time.  We’d like to do this with this vehicle also.  We would buy it from the manufacturer at a cost of $10,809.  We are looking at a cost of $120,773, which is under our budget number.  We are going to try to sell the vehicle we are retiring.

 

Mr. Osborn said I wanted to update you on the Waterworks project on Chesterdale Road.  This has been a problem with traffic maintenance.  Chesterdale is a busy street, especially at rush hour.  The project has moved north and in the next few days will be into the intersection.  They have about four days of work in the intersection and then they will go to the south end of the project.  They will have to cut across the road at the apartments and that will take three or four days.  At the conclusion of that work they will come back in about four weeks to grind the whole street, do some repairs and resurfacing overlay of the street.  There is a second project in Butler County that is progressing and moving further away from the intersection.  We should see the majority of the traffic congestion clear up in about a week.

 

Mr. Osborn stated I wanted to alert Council about changes in the TIF regulations initiated by the Ohio House of Representatives.  This is a critical issue to every municipality and township.  It not only could jeopardize future economic development, but could dramatically impact existing TIF agreements.  It doesn’t seem appropriate that the State should be able to legislate law that would negate agreements negotiated under existing law.  Our hope is that the State Senate will see the wisdom in amending some of these provisions and remove some of the more difficult points in the house bill.  If that is not the case, or we need additional leverage, we may be coming back in the next two weeks and asking you for a resolution in opposition to some of those changes.

 

Law Director’s Report                                                        -   no report         

Engineer’s Report                                                              -   no report

 

            COMMUNICATIONS

 

            Mr. Knox said we had a communication from Mr. Marlar, who is opposed to the sound walls and has sent us quite a bit of information.  If anyone would like to read the entire communication, it will be in my office.  He stated that the 660 foot figure mentioned at the last Council meeting was for billboard signs per a 1965 federal act.

 

            Mr. Knox read a portion of a letter to Mr. Squires from Joyce and Doug Gill:  “I hope my note is not out of line.  I would like to make a suggestion about the hanging of our floral baskets each year on the light poles.  Do you think it would be possible to have larger baskets which would be hung much lower.   Mr. Knox said she has seen some in Michigan and sent some pictures. 

 

            Mr. Knox continued we have a letter from Mrs. Pardieck, from 1103 Castro-Circlefield, pointing out that the traffic was being redirected off Chesterdale Road through Heritage Hill.  I am going to read the response from Mr. Osborn.

 

            “Thank you for your recent e-mail.  Let me begin by apologizing for the traffic situation that has existed for the last few days on Castro and Benadir.  Apparently, without the knowledge of this office or anyone else in a position of authority with the City, the off-duty police officers hired by Cincinnati Water Works to manage traffic decided to route northbound Chesterdale traffic west on Castro, north on Benadir, in order to alleviate congestion on Chesterdale.   When this came to the attention of our Police Chief earlier this morning, he immediately contacted me and we agreed that this traffic should definitely not be re-routed through the subdivision regardless of how much congestion builds up on Chesterdale.  He then had the Assistant Police Chief meet with the representatives of the Cincinnati Water Works, the contractor, and the off-duty police traffic detail, and direct them to discontinue the practice immediately.  Unfortunately, there will probably be some people still cutting through the subdivision on their own, but the traffic should not be anything like what you have experienced in the last few days.  By copy of this e-mail I am requesting that Chief Laage contact you directly to address this matter in more detail.  Like many major infrastructure projects, Cincinnati Water Works water line installation has and will create inconvenience to the public and particularly those living in some proximity to the work area.  We will do our best, however, to keep such issues to a minimum.  Again, I apologize for the situation you have experienced over the last few days.  It should not have happened. “

 

            Mr. Vanover said the project has gone much smoother than I expected.  Unfortunately, it’s in that last section that is most intense because we don’t have stacking capacity.  Chesterdale is butting into Crescentville, and they are working by the Crescentville intersection.  It’s tough but nothing like what I envisioned. 

 

            Mayor Webster said I also have gotten calls from residents over there.  I have a lot of empathy for the residents who have the dirt on their houses, the metal plates in the street.  All I can say is let us know if there is anything we can do.  I got a call last week and we immediately sent some people over there and put them in touch with the proper people at Water Works to try to seek some restitution on all the dirt.  We did get the sound problem worked out that day.  The unfortunate part about this whole thing is that the City of Springdale is getting absolutely nothing out of this.  All it is doing is enabling Cincinnati Water Works to sell water to Butler County.  Just bear with us.  We’ll do what we can to help you through this, but unfortunately, there’s not a whole lot we can do.  Before this project got started, in anticipation of maybe having damage to our street or things not getting properly restored, Mr. Osborn haggled with the Water Works and legal folks for months on end and finally did get us named as an insured on the policy, so we do have something to hang over their head at the end of the project if everything isn’t properly restored to our satisfaction.

 

            Mr. Osborn said in addition to getting them to go back to keeping traffic on Chesterdale, we also posted signs at Castro on Chesterdale and Benadir on Crescentville indicating that that route is closed to through traffic.

 

            COMMUNICATIONS FROM THE AUDIENCE -         none

 

            ORDINANCES AND RESOLUTIONS

 

ORDINANCE NO. 19-2005 AMENDING SECTION 155.0592 OF CHAPTER 15: LAND USAGE OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE, OHIO

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Ordinance 19-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 21-2005  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH HCC BENEFITS CORPORATION TO PROVIDE FOR STOP-LOSS INSURANCE AND DECLARING AN EMERGENCY”

 

Mr. Wilson made a motion to adopt and Mr. Galster seconded.

 

Mr. Parham said when I first began to put together the memorandum of April 15 I had more positive thoughts in my mind about our claims experience.  Presently, our stop loss attachment is at $1.65 million.  We have two weeks of claims remaining.  The last claims report that came in was $37,000 and we have one more to go.  I’m not aware of anything that would bring in a cost that would take us over that layer to get into the pocket of the re-insurer.  The rates that we’ve received are extremely good rates considering where we are.  As we began to have discussions with the re-insurance company, they too were not aware of the months of February and March which were not particularly good for us.  We were able to lock in the rates found on tonight’s legislation.  They reflect a 27 percent decrease but there is some slight risk that we take in going with the corridor program.  Hopefully, we won’t get to a point where that comes into effect.  As to the third party administrator legislation that we typically have had as a companion ordinance to this ordinance, we’re locked into the same rates until May 2006.  Therefore, no legislation is needed this evening.

 

Ordinance 21-2005 passed with seven affirmative votes.

 

RESOLUTION R4-2005 APPROVING THE PAYMENT OF $10,000.00 TO THE CINCINNATI USA PARTNERSHIP FOR THE YEAR 2005”

 

            Mr. Danbury made a motion to adopt and Mr. Vanover seconded.

 

            Mr. Wilson said everything says Cincinnati, Cincinnati, Cincinnati.  Couldn’t this be Greater Cincinnati Regional USA Partnership as opposed to Cincinnati.  We don’t live in Cincinnati.  If I was an out of towner and saw something that said Cincinnati USA Partnership, I would think it would be just that city.   I wouldn’t think of the suburban area.  I feel we contribute a substantial amount to these types of programs.  I don’t see our name in there. 

 

            Mr. Knox replied when you say Greater Cincinnati that’s being used for Northern Kentucky and Dearborn County so that might be counter-productive.   In the OML (Ohio Municipal League) Bulletin they pointed out that Cincinnati USA went to Columbus and was testifying on behalf of cities and municipalities on the very thing the Mayor was talking about, what the current budget passed by the House will do to cities.  Over the long-term it’s going to be very bad for cities and won’t have the affect they intend.

 

            Mr. Galster stated the problem with any metropolitan area is that people get to know Springdale, the Tri-County area, all of it as Cincinnati.  I think the Partnership does a lot of good and it benefits Springdale.    To get them to change the name would be almost impossible to do.   We are tied to the success and failures of Cincinnati. 

 

            Mr. Osborn said it would be nice to have recognition of our part of the community in the name but it is unrealistic as there are so many jurisdictions that participate in the Chamber.   The Chamber is not there to help us recruit somebody from Loveland or Harrison, etc.  Their role is when big businesses are looking at the Midwest and they can get them to this region, then they can take them to a place in Milford, Loveland, Springdale, etc. and we all do our best to sell them at that point.

 

            Resolution R4-2005 passed with seven affirmative votes.

 

OLD BUSINESS                                                                     -           none

 

            NEW BUSINESS                                                                    -           none

 

            MEETINGS AND ANNOUNCEMENTS

 

            Arbor Day                                                                                -           April 29

            Groundbreaking –Springdale Elementary                               -           April 22

Board of Health                                                                       -           May 12

            Board of Zoning Appeals                                                         -           May 17

 

            Mr. Galster said I heard a comment today from a resident who attended the opening day parade, which I thought was extremely well attended, about Council people judging the banners.  I said it’s a hard job and if you want to do it, we can pick a coach off of every team.   I know Mr. Danbury was a little uncomfortable with being a judge because he is a coach.  I respect that but at the same time I knew he wouldn’t vote for his own team, like everybody else up here has conducted themselves over the last number of years, but that was called into question.  The excitement of seeing all the kids, the banners and participation, I hate to see it tarnished because we have a kid or we coach, that we don’t look out for the best interest of the youth in general.  If anybody has a better idea for judging them, bring it forward.

 

            Mr. Danbury said I did judge but I did not cast one vote.

 

            Mayor Webster said Springdale has been awarded a Tree City USA award for the thirteenth year in a row.   He read a proclamation declaring April 29, 2005 Arbor Day in Springdale.

           

COMMUNICATIONS FROM THE AUDIENCE                        -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

 

Commercial trucks parked in residential districts                  -           May 4

Proposed dental office                                                            -           May 4

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

New ambulance                                                                      -           May 4

 

Council adjourned at 8:17 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2005