President of Council Kathy McNear called Council to order on June 1, 2005, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear. 

 

            The minutes of May 18, 2005 were approved with seven affirmative votes.

 

            COMMUNICATIONS                                                   -           none

 

            COMMUNICATIONS FROM THE AUDIENCE            -          none

 

            ORDINANCES AND RESOLUTIONS

 

ORDINANCE NO. 26-2005  ADOPTING SECTION 73.041 OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE REGULATING THE PARKING OF COMMERCIAL VEHICLES”

 

Mr. Danbury made a motion to adopt and Mr. Galster seconded.

 

Mayor Webster said before this is passed I just want to make sure that the definition here should seek up with the ordinance that was passed two meetings ago regarding vehicles on the public street.

 

Mr. Osborn said they were drafted together and we worked on this one definition for both ordinances from the very beginning.

 

Ordinance 26-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 27-2005 “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK  OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH THE ZERO-BREESE COMPANY FOR REPLACEMENT OF THE MUNICIPAL BUILDING ROOF AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

 

Mr. Osborn said we would like to recommend Council’s approval of this legislation.  Zero-Breese is a 100-year old company.  In checking their background the Engineer’s office found that they have an open-ended contract with Cincinnati to maintain their police and fire buildings.  They have done several jobs in Cincinnati very consistent with what we are asking them to do here.  They have just completed the new roof on the West Chester Township Hall.  The funds are available for this project.  We were able to find a suitable material at a lower cost and we’ll come in well below budget.  There is the potential for additional costs if the decking that we have to replace exceeds the allowance in the specifications or if we run into a case where some of the stainless steel work such as gutters may have to be replaced. 

 

Mr. Wilson asked how is the composition of this proposed roof different from what’s up there now?

 

Mr. Osborn replied the material we have up there now is not even on the market anymore.  The company went out of business.  It was an asbestos type product that simulated slate.  It was very durable.  Because of the asbestos issue the company substituted cement for asbestos in the shingle.  As a result they lost the binding.  We didn’t want to take a chance on an exotic roof material again so we are going to one of the most used commercial shingles there is on the market from the biggest company on the market.  We think it will have a very nice aesthetic finish to it.

 

Mr. Wilson asked what is the life of it?

 

Mr. Osborn responded we expect at least twenty years.

 

Mayor Webster said this roof is very similar in appearance to that you see on the CVS building and the new UDF building.

 

Ordinance 27-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 28-2005 “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK  OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH BROCK & SONS FOR THE 2005 STREET IMPROVEMENT PROGRAM AND DECLARING AN EMERGENCY”

 

Mr. Danbury made a motion to adopt and Mr. Vanover seconded.

 

Mr. Danbury said there is a situation with a resident who lives on Allen Avenue.  When they did the resurfacing it wasn’t done to the right specs.  Their neighbor has a sump pump and it’s stagnant.  In the wintertime it is nothing but ice.  She has to sweep it out all the time.

 

Mr. Osborn said I would like to know a little more about that.  I understood that we could deal with the situation of sump pumps being discharged directly to the gutter creating an ice problem. 

 

Mr. Osborn stated Brock and Sons is a new contractor to the City.  We’ve never had any experience with them but the Engineer’s office has checked their references.  The City of Forest Park is currently using the company satisfactorily.  Colerain Township is pleased with their work because they have used them for the past two years in their street repair program.  Last fall we budgeted $800,000 for this year’s street program, but we wanted to try to stay conservative and instructed the Engineer’s office not to expand the project to fit the dollars.    The amount of $509,774 is the bid for the street project itself.  As you know, we always add other expenses for materials.  However, we will clearly be under $600,000 on the street repair program.

 

Mr. Galster said the only things left in residential for full curb and resurfacing are on Glensprings and the cul-de-sacs.

 

Mr. Osborn replied no, we didn’t do Beacon Hill and Oxford Hill.

 

Mayor Webster said we have to do the five cul-de-sacs off Glensprings but do we need to do the curbs also?  This puts us in great shape for residential streets but we have some commercial streets that we need to look at.

 

Ordinance 28-2005 passed with seven affirmative votes.

 

RESOLUTION NO 7-2005 “COMMENDING RITA HART ON RECEIPT OF THE FLORENCE NIGHTINGALE AWARD FOR NURSING FROM THE UNIVERSITY OF CINCINNATI COLLEGE OF NURSING

 

            Tabled.

 

OLD BUSINESS

 

            Ms. Pollitt said we have a resident on Smiley who was not able to get into her garage for quite some time.  When it became apparent that we were going to be doing street repairs over there I brought it to the Administration’s attention.  They sent Dave Butsch and Tim Green out.  Engineers went out and looked at it and now she is able to get into her driveway.  I appreciate their efforts in that.  I also had a thank you from Bill Jones on Observatory.  The City worked around a fire hydrant that needed some attention.

 

            NEW BUSINESS                               

 

            Mr. Galster said about two weeks ago I gave a presentation to the Planning Partnership on housing.  It gave me an opportunity to put a package together on what the City of Springdale does to try to keep the value of the houses up and our diversified housing stock.  It went really well and Springdale was well received for the extra services they provide, such as debris removal, the chipper and leaf program that creates mulch. 

 

            MEETINGS AND ANNOUNCEMENTS

 

            Board of Zoning Appeals                                                         -           June 23

            Finance Committee                                                                -           June 8

            Veteran’s Memorial Committee                                              -           June 15

            Planning Commission                                                                        -           June 14

           

            Mayor Webster said The Springdale Church of the Nazarene had a veteran’s program and had Staff Sergeant Braunhafer, who was wounded in Iraq.  They had a nice program and really celebrated Memorial Day in a grand manner.  They also took up a collection of $513 on behalf of the Veteran’s Memorial.  The people were very generous.  I want to express our thanks to the Church for the invitation and Mr. Wilson did a great job presenting the project.

 

            Mr. Danbury made a motion that Council go into executive session as a committee of the whole to discuss personnel matters and real estate issues.  Mr. Vanover seconded.  The motion passed with seven affirmative votes.

 

            Council went into executive session at 7:24 p.m. and reconvened at 7:54 p.m.

 

            Mr. Squires made a motion that Council reject the Fact Finders Report in negotiations with the Police Department.  Mr. Galster seconded.  The motion passed with seven affirmative votes.

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT       -           none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Ordinances on depositories.                                                  -           June 15

 

Council adjourned at 7:57 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2005