President of Council Marjorie Harlow called Council to order on June 15, 2011, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance. Mrs. McNear gave the invocation.

    Mrs. McNear took roll call. Present were Council members Emerson, Galster, Hawkins, Squires, Vanover and Harlow. Mr. Diehl was absent.

    The minutes of June 1, 2011 were approved with six affirmative votes.

    COMMITTEE AND OFFICIAL REPORTS

    Civil Service Commission                      -     no report
Rules and Laws         -    no report
   
Finance Committee – Mrs. Emerson stated they discussed the tax budget for 2012 and the designation of depositories. There is legislation before you tonight on each of these and the committee recommends passage of the legislation.

Planning Commission - Mr. Galster said they discussed an amendment to the Zoning Code and Land Development Regulations which allows for a municipal lien for non-payment of planning review fees. That was approved for recommendation to City Council by a vote of 6-0. The second item was an amendment to the Zoning Code adding a new chapter on outdoor advertising devices. It was approved for recommendation to Council also.
   
Board of Zoning Appeals    -        no report
   
Board of Health – Mayor Webster reported we did have a special meeting on May 31 to discuss staff reduction in the Health Department by one part-time sanitarian as of July 1. We also had an executive session.
       
O-K-I – Mrs. McNear stated the meeting was mostly administrative and there was a presentation on the cable car system.
   
Mayor’s Report – Mayor Webster said I received an e-mail that Ms. Casselman sent Mr. Karle. In the first eleven days of the pool season, we’ve had 2109 visits to the pools not counting lessons or swim team participants. That exceeds the first eleven days of 2010 by 945. The Sailfish is experiencing success at operating the concession stand.
   
Clerk of Council/Finance Director – Mrs. McNear said I’d like to encourage you to pass the ordinance and resolution for the depository and tax budget. Council, I would like to begin e-mailing the trial balance. If you really want it printed we will, but I’d really like to e-mail it.
   
Administrator’s Report – Mr. Parham said Mr. Galster spoke about the outdoor advertising device that was discussed at Planning Commission last evening. As we’ve talked about your summer schedule, right now Administration doesn’t have anything scheduled for the July 6 meeting; however, we may need the August 3 meeting. The recommendation that Mr. Galster reported on would provide for a first reading for an ordinance to adopt the outdoor advertising device at your July 20 meeting with a second reading and public hearing scheduled for the August 3rd meeting.

Mayor Webster said I don’t think it’s a total show stopper if Council really wants to take off August 3, but this outdoor advertising device has been three years on the drawing board and we’d like to see it pushed to conclusion.

Mrs. Harlow recommended Council not meet the first Wednesday in July but hold their regular meeting on July 20. She suggested that Council have their two meetings in August. Council had no objections.

Mr. Parham said earlier this year we had been contacted by an employee from Jake Sweeney about possibly renaming McGillard Street to Jake Sweeney Place. We have been waiting for a response from the family as to whether that was their desire. At the same time they were celebrating their fortieth year in Springdale. We were hoping to have some kind of recognition for them but they didn’t provide us with the information we needed. They have now contacted us and the family has indicated that they are in favor of the street name change. The only affected business on McGillard is their BMW facility. You would think that the hotel and Benihana’s located on Tri-County Parkway and McGillard would have a McGillard address, but their addresses are actually on Tri-County Parkway. We would like to request legislation to rename McGillard to Jake Sweeney Place for the July 20 meeting.

Mayor Webster said I can remember when we renamed it McGillard Street. Mrs. McGillard was the first postmistress in the City of Springdale back in the 1800s.

Mr. Parham said in the past when we had other committees including Public Works and Capital Improvements, we would meet with the Public Works Committee and talk about the summer street program. In 2009, we budgeted $100,000 for the street program as we have the last two years. We were able to engage in two projects of curb replacement, one in Beacon Hills and one on the cul-de-sacs off Glensprings. In 2010, because we were trying to preserve some of our balance and were in need of purchasing quite a bit of rock salt, we decided not to expend any funds out of that account. I think we are prepared, at this point, as far as rock salt is concerned for the upcoming snow season. Therefore, it is our intent to engage in a 2011 summer street program. I met with Public Works Director Jeff Agricola and Assistant Public Works Director Mike Huxsoll to go over our proposed program. In 2009, we contacted a couple of contractors to give us pricing on the two improvements mentioned above. We would like to try to combine a couple of improvement programs consisting of an asphalt overlay and grind improvement, sidewalk repair improvement, and a curb repair project all into one. One other project under the proposed summer street program is a thermoplastic rejuvenation project. The staff has identified roughly 344 square yards of asphalt repairs from westbound Kemper in the retail area, some on Sharon Road, and some in the Kemper Commons area off of Kemper Road. Since 2007, we have had twelve complaints about sidewalks that need improvement and ten curb replacement requests. We are going to try to combine the programs together and put it out to bid. If the bids are not advantageous we may have to divide them into separate programs and then try to make the improvements. With the thermoplastic rejuvenation project the staff is in the process of getting estimates from the one contractor who performs this improvement. The thermoplastic program will primarily focus on Kemper Road between Century and Chesterdale and along SR 4 where the crosswalks are faded or worn, so for safety reasons we really need to get that accomplished. If we don’t engage in the rejuvenation project this year, then we feel we will have to paint these areas and the only way to get back to the thermoplastic program is to grind out the old markings and redo them. That would be much more expensive.
   
Law Director’s Report - Mr. Forbes reported that the two ordinances from the last Council meeting to submit the two utility aggregations to the ballot have been submitted and accepted by the Board of Elections.

Mrs. Harlow asked do we have any update to the hotel situation.

Mayor Webster said there was a posting in the court index this week where the foreclosure is scheduled for July 7. The appraised value of the hotel is $900,000.
   
Engineer’s Report – Mr. Shvegzda said the Beaver Run Creek project will start in late summer. Bansal Construction was the low bidder on the Traffic Signal Upgrade project. Their bid was over $250,000 below ODOT’s estimate so that reduced the local share by $20,000. It is anticipated that construction will start September 2011 with completion mid year 2012.

    COMMUNICATIONS                         -     none

    COMMUNICATIONS FROM THE AUDIENCE

    Megan Sullivan-Wisecup, 152 Silverwood, president of Springdale Youth Boosters said the annual women’s softball tournament will be July 16 and 17. If anyone can volunteer please contact me or anyone from the Youth Boosters or Matt Beatty at the Community Center. Due to the hours of the Community Center being changed, the Booster meetings will be moved to 6 p.m. Our next meeting is August 30.

    ORDINANCES AND RESOLUTIONS

ORDINANCE NO. 22-2011 “ADOPTING CHAPTER 125 OF THE CODIFIED ORDINANCE OF THE CITY OF SPRINGDALE REGULATING HOTEL AND MOTEL REGISTRATION”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mr. Hawkins said, asking a question I think I already know the answer to for our Law Director, if this information was kept by the hotels and motels this could be obtained by subpoena or search warrant.   Is that accurate?

Mr. Forbes replied as it stands now yes, it could be.

Ordinance 22-2011 passed with five affirmative votes. Mr. Hawkins voted no.

ORDINANCE NO. 25-2011 “CONFIRMING THE DESIGNATION OF DEPOSITORIES BY THE FINANCE COMMITTEE OF COUNCIL, INCLUDING THE HUNTINGTON NATIONAL BANK, AS THE DEPOSITORY FOR THE ACTIVE AND/OR INTERIM DEPOSITS AND U.S. BANK, FIFTH THIRD BANK, PNC BANK, FIRST FINANCIAL BANK, KEY BANK, AND STAR OHIO AS DEPOSITORIES FOR INTERIM DEPOSITS OF THE CITY OF SPRINGDALE, OHIO; DECLARING ALL PUBLIC MONIES COLLECTED OR TO BE COLLECTED DURING THE PERIOD OF DESIGNATION TO BE ACTIVE OR INTERIM DEPOSITS; AND ESTIMATING THE PROBABLE MAXIMUM AMOUNT OF MONIES SUBJECT TO DEPOSIT THEREIN AT ANY TIME DURING SAID PERIOD”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mrs. McNear said the City put out a RFP’s to all the banks that have a branch in the City. All of them did respond other than Chase Bank and Northside Bank. An analysis was done based on a couple of criteria such as hard charges, interest rates, what we would possibly earn on our operating accounts, payroll accounts, investment accounts, etc. It was determined by the Tax Department that Huntington Bank is the best bid and it was presented to the Finance Committee and was approved unanimously. We ask that you approve this tonight. This is a two year contract with an option for a third year.

Ordinance 25-2011 passed with six affirmative votes.

Public Hearing
RESOLUTION R10-2011 “ADOPTING THE TAX BUDGET OF THE CITY OF SPRINGDALE FOR THE YEAR JANUARY 1, 2012 THROUGH DECEMBER 31, 2012”
   
Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mayor Webster said on page one, you see the property tax where we received $1.38 million in 2009, $1.201 million in 2010, and we estimate this year it will be $900,000 and down to $850,000 in 2012. We generate 75 percent of our revenues from the earnings tax. Needless to say that’s where we put the majority of our attention, thinking the other 25 percent is somewhat safe. Now we’re having an almost 25 percent drop off in this one revenue source in addition to what the State is doing to us.

Mrs. McNear said the tax budget is really based on our 2011 budget as well as the 2012 budget figures taken from the five-year budget document. This is really a policy document and does not change anything we have done already in regards to our budget. This is for the County and they want to be sure we’ll have a solvent balance at the end of the year. We have put in any changes, positive or negative, that we already know about. If we did not show a positive balance, they would require us to change the millage. Currently we are at 3.08 percent. They could have it changed up to ten percent without a ballot issue. As it stands here, we will have a solid balance at the end of the year. We had budgeted $326,000 for the grade separation. It turned out that we only had to pay $38,000. The Tri County TIF was a negative adjustment of $27,000 based on the fact that they had their property re-evaluated and received a refund. We urge you to pass this resolution.

Resolution R10-2011 passed with six affirmative votes.

OLD BUSINESS                         -     none

    NEW BUSINESS                         -     none

    MEETINGS AND ANNOUNCEMENTS
    Board of Zoning Appeals                      -     June 21
    Planning Commission                         -     July 12
    Council                             -     July 20
   
COMMUNICATIONS FROM THE AUDIENCE        -      none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT    -    none

RECAP OF LEGISLATIVE ITEMS REQUESTED
Change McGillard to Jake Sweeney Place             -     July 20
Outdoor advertising device    (first reading)             -     July 20

Council adjourned at 7:36 p.m.

                        Respectfully submitted,




                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:
Marjorie Harlow, President of Council



__________________________, 2011