President of Council Kathy McNear called Council to order on June 21, 2006, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.   Mr. Knox gave the invocation.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Pollitt, Squires, Vanover, Wilson and McNear.   Mr. Galster was absent

 

            The minutes of June 7, 2006 were not available.

 

            COMMITTEE AND OFFICIAL REPORTS

            Charter Revision -  Judy Simmons reported that they met June 12, 2006.  There are three issues that will be addressed this year.  None of them seem to be that crucial so we would not request a special election.  She said they elected officers:  Judy Simmons, chairperson; James Bush, secretary and Chuck McCauley, vice-chair.

 

Civil Service Commission                                                      -           no report

Rules and Laws                                                                      -           no report

Public Relations                                                                      -           no report

Public Health, Safety & Welfare                                              -           no report

Public Works                                                                           -           no report

Public Utilities                                                                          -           no report

                                                                                           

Capital Improvements – Mr. Danbury said the grade separation is back on track.  They are looking for a tentative completion date of the end of October but the final detail schedule hasn’t been submitted.  The SR 4 at Crescentville project is on schedule.  The public improvements meeting was held May 30 and the overall input was very supportive of the project.  The Kemper Road project is on the agenda again tonight. Ninety percent of the plans for the SR747 pavement replacement project have been submitted to ODOT for review.    The Peach Street storm sewer project is done.  The Community Center meeting room expansion contract will be awarded on July 19. 

                                                                                           

Finance Committee                                                                -           no report         

Planning Commission                                                             -           no report

 

Board of Zoning Appeals – Mr. Squires reported there was one applicant and he will be back at the next meeting.

                                                                                           

Board of Health                                                                        -           no report

 

Veteran’s Memorial Committee – Mr. Wilson said we have a schedule for the booth for the 4th of July weekend.  We are trying to put together a silent auction.  Steve had some thoughts and hopefully he will be back July 1.  If there are any tee shirts left we will try to sell those.

 

O-K-I – Mr. Knox stated I attended the OKI meeting last Thursday.  The most interesting thing for the residents of Springdale is that the federally funded project for the City of Springdale for the SR 747/I-275 ramp was approved by OKI.  It’s a $1.2 million program.  That doesn’t mean it will absolutely happen but if they didn’t approve it, it probably wouldn’t happen.

 

Mr. Osborn said the Senior Citizens’ Club will have a booth next to the Bicentennial/Veteran’s Memorial booth and they will be selling their cookbook with proceeds going to the Veteran’s Memorial Committee.

 

Mayor’s Report – May Webster said I would like to cover all the events of the bicentennial.  Mr. Tulloch has volunteered to put together a brochure.   The parade is August 23rd, starting at the Nazarene Church and ending at the amphitheater with a few speeches.  The following Saturday night we will have the James Cole concert sponsored by the City of Springdale and Forestdale Church of Christ.  August 31st the Hoxworth Blood Center is making a concentrated drive hoping to raise at least 200 units of blood.  On September 9th there will be a city-wide ice cream social, car show and big band concert.   Frame USA on Northland Boulevard is hoping to have a big art show at the same time.  On September 13th the Springdale Chamber of Commerce will have their business and community expo.  They will have a featured guest speaker at lunch before the expo, Wayne Krivsky, General Manager of the Reds.  The quilt and flower show will take place on September 15th, 16th and 17th.   The Taste of Springdale will be held September 23rd.  The Civic Orchestra will play in the evening.  We’ll also have hot air balloons and fireworks. 

 

Mr. Wilson asked how much are the cookbooks selling for?   Mr. Osborn replied $10. 


            Mayor Webster said Mr. Osborn and I have been privy to see the cookbook last week.  They have done a great job.  There are over 300 recipes and they recruited the help of the elementary school to help with the title pages.  It really came out good.  The history book will be ready for sale in August. 

 

Mr. Danbury said Mr. Tulloch shared with me some of the designs for the planters.  What you see out front is just representative of the size.

 

Mayor Webster said I don’t have the planters on the calendar so every time I go over this I leave the planter out.  I don’t mean to because it is a significant part of our celebration.  Hopefully you will see start seeing them mid to late July.  The businesses who buy those will keep them for the rest of the year and then they have the option of keeping them or donating them back to the City to be auctioned off.   The proceeds of the auction will go to the Veteran’s Memorial Fund.

           

Clerk of Council/Finance Director – Mr. Knox reported we have to withdraw Ordinances 41 and 42 and the resolution that went with them prior to the last meeting because MEPT had not sent the petition to us.  Ms. Weimer, as well as Mr. Schneider and I, has been watching this very closely and word is that we will receive that petition at a reasonable time before the July 19 meeting.  They would like to have it passed at that meeting.  We’re making arrangements now that Mr. Schneider and I can review that even if we’re out of town at that time.   I would expect that you will see the ordinances and resolution giving the Port Authority our go ahead to have them issue a bond issue for the Pictoria Tower building.

 

Administrator’s Report – Mr. Osborn said the new summary of cost for the East Kemper Road Phase III project was distributed to you this evening.  The City’s cost for the roadway and bridge after the sixteen inch main relocation credit is given to us by WaterWorks comes in at $2,647,079.  We then want to include Alternate C which is bridge repair work to the original bridge, and this is something we have made a commitment to the County to do to help secure funding down the road.  It is work we need to do anyhow.  We also want to do Alternate E which is the purchase of the poles for the new intersection on East Kemper Road to Tri-County Mall and Cassinelli Square.  It would be the westernmost entrance to the mall.  It will create a new cross flow between Cassinelli and Tri-County that we’ve never had before, plus it will provide them with a signalized access.  The reason we want Alternate E is because we are buying four sets of cantilever poles for the intersection.  Typically, one cantilever pole by itself would be $11,000.  We have a bid for four of those units at $12,000 total.  We’re going to jump on that one and include it in the project.  We have a CSX force account to which we have to put in the cost and that is expended to CSX.  We then get to take a deduct for Cincinnati WaterWorks’ portion of the paving of the Tri-County Parkway area and that puts the project at $2,862,337.  Just to be safe we are putting in a five percent contingency of just over $143,000 which brings our anticipated cost to $3,554,000.  We have OPWC funding at $1,157,500. The City’s responsibility is $1,847,945.  We had previously budgeted as our local share in 2006 and 2007, $1,157,500.  Based on the new numbers we have costs that were not identified as local share in our 2006 budget nor anticipated in 2007 of $690,000.  There are some additional things that will impact that number.  We do anticipate that we will get money from the Municipal Road Fund this summer for the 2007 year.  That will be a substantial part of that cost.  Secondly, the staging of the project now is that a significant part of it will occur in 2008.    Our best estimate of the breakdown for our cost for this project is just over $1.5 million in 2006, $991,000 in 2007, and $511,000 in 2008.  We will have three budget years to cover our local share.  Hopefully that $690,000 delta will be reduced substantially when we get funding for the 2007 Municipal Road Fund. Those contracts are on the agenda this evening.

 

Mr. Osborn said we have been in the queue for the SR 747/I-275 interchange modification for some time.  This project will add a second left turn lane from northbound SR 747 to westbound I-275.  In addition, the westbound to northbound exit ramp, which is now a curve and a merge, will be turned into a T intersection opposite the new westbound exit ramp to southbound.  The estimated cost is $1,452,100.  The Federal Highway Administration will provide seventy percent of that funding and it will be our responsibility to provide the other thirty percent.   The project has been approved by the Regional Authority for distribution of this funding, OKI, and we will submit paperwork to ODOT to lock in our programming.  This project has an anticipated construction year of 2009.  The second project is SR 4/Glensprings Drive and I-275 ramps at Glensprings.  This project will create a continuous lane from northbound SR 4 to eastbound  I-275.  The signal system at Glensprings Drive will have to be altered somewhat.  It will also modify the current eastbound exit ramp at SR 4.  ODOT is going to add a second lane as part of their improvements to I-275.  We are going to add a third lane under this project.  Ultimately, we will end up with a dedicated right turn lane and two dedicated left turn lanes.  The estimated cost for the project is $535,000.  This is a 90/10 with ODOT picking up ninety percent.  The funding is locked on this project and will proceed.  In order to get there we have to begin our engineering work on that project this year.  We anticipate the engineering and plan preparation to cost $129,700.  In 2006, we see Stage 1 and part of Stage 2 happening with the balance of Stage 2 and Stage 3 happening in 2007.  Final plan approval is anticipated in 2008.  I am asking Council for a contract with CDS to do Stage 1 and Stage 2 totally $81,100. 

 

Mr. Osborn continued Al Maupin is retiring at the end of July and I request a resolution for Al for the Council meeting of July 19. 

 

Mr. Danbury asked have they thought about or addressed westbound onto SR4.  It stacks up there a lot.

 

Mr. Shvegzda responded the only thing they are expanding is the eastbound off ramp.  Everything else is being maintained.

 

Mr. Osborn stated this project is down the road as was the other one.  Perhaps we can get some feedback on that.  They did expand it at one time.  We’ll work on it because there should be sufficient room to widen it further back.

 

Mr. Wilson said SR4 eastbound off I-275 has two lanes going left to Fairfield.  Has there been a traffic study?  Are we sure more traffic heads north on SR4 than south?

 

Mr. Osborn replied I’d have to defer to the engineer but we have done an interchange modification study and I don’t think the State would be building that lane if it didn’t have some reasonable justification.  Don, are you aware of an analysis that shows the need for a double left turn?

 

Mr. Shvegzda replied the Interchange Modification Study did dictate that a double left is needed in that area.  It’s significantly more that turns northbound.

 

Mayor Webster said I didn’t tally up the amount of grants we are getting but it’s pretty big.  I’d like to pat our City Administrator and Engineer on the back.

 

Mrs. McNear said a lot of times when trucks are coming off the ramp it takes them so long to get started that the light is changing before more than a truck and car can get through.

 

Law Director’s Report                                                             -           no report

Engineer’s Report                                                                   -           no report

 

            COMMUNICATIONS

 

            Mr. Knox said we have a note addressed to the Council members: “Thanks to the Public Works Department for the removal of a large, old tree in our front yard.  They did a good job all the way around and we are pleased.  June and Bob Hudson, 678 Allen Avenue

 

            Mr. Osborn said I’m sure that was a tree in the public right-of-way because we don’t go on private property to take trees down.

 

            COMMUNICATIONS FROM THE AUDIENCE                        -          none

 

            Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate matters and new development.  Mr. Vanover seconded.  The motion passed with six affirmative votes.

 

            Council went into executive session at 7:38 p.m. and reconvened at 8:09 p.m.

 

            ORDINANCES AND RESOLUTIONS

 

            ORDINANCE NO. 43-2006  ACCEPTANCE OF THE DEDICATION PLAT FOR RIGHT-OF-WAY ALONG A PORTION OF CRESCENTVILLE ROAD AND DECLARING AN EMERGENCY (GEEAA FRONTAGE)”

 

            Mr. Vanover made a motion to adopt and Mr. Danbury seconded.

 

            Ordinance 43-2006 passed with six affirmative votes.

 

ORDINANCE NO. 44-2006  AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ACCEPT THE LANDSCAPE EASEMENT LOCATED AT THE SOUTHEAST CORNER OF THE STATE ROUTE 747-CRESCENTVILLE INTERESECTION AND DECLARING AN EMERGENCY (GEEAA)”

 

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

 

Ordinance 44-2006 passed with six affirmative votes.

 

ORDINANCE NO. 45-2006  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO RENEW THE CONTRACT WITH NEXT STEP NETWORKING TO PROVIDE NETWORK AND LAN ADMINISTRATIVE SERVICES FOR THE CITY OF SPRINGDALE LOCAL AREA NETWORK AND DECLARING AN EMERGENCY”

 

Mr. Danbury made a motion to adopt and Mr. Vanover seconded.

 

Mr. Danbury asked has this gone up significantly?

 

Mr. Osborn stated this is a four percent increase over last year’s contract.  The company has done outstanding work for us.  They know our system and we think that increase is well within bounds of what is to be expected.  We recommend that the contract be renewed.

 

            Ordinance 45-2006 passed with six affirmative votes.

 

ORDINANCE NO. 46-2006  “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINNACE DIRECTOR TO ENTER INTO A CONTRACT WITH SUNESIS CONSTRUCTION FOR THE KEMPER ROAD IMPROVEMENTS, PHASE 3, PART B, PROJECT AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mr. Osborn said this is a total pass through from Cincinnati Water Works.  While we will be the contracting the agency, they have already put on deposit with the City just under $2.7 million, which was the number for their work in the first bidding process we went through.  They are well ahead of any draw we will have on this.  We will eventually get the remainder of their deposit.   We will see no out of pocket cost on the Water Works part of this.

 

Ordinance 46-2006 passed with six affirmative votes.

 

ORDINANCE NO. 47-2006  “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH TREND CONSTRUCTION FOR THE KEMPER ROAD IMPROVEMENTS, PHASE 3, PART A, PLUS ALTERNATES C AND E, PROJECT AND DECLARING AN EMERGENCY”

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded.

 

Ordinance 47 passed with six affirmative votes.              

 

ORDINANCE NO. 48-2006  AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH ORIN ENVIRONMENTAL TECHNOLOGIES TO PROCEED WITH THE TREATMENT  OF CONTAMINATED SOIL AT THE PROPERTY AT 365 W. KEMPER ROAD (.5198 ACRES)  AND DECLARING AN EMERGENCY (SPRINGDALE CLEANERS)

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Ordinance 48-2006 passed with six affirmative votes.

 

ORDINANCE NO. 49-2006  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH THE PAYNE FIRM TO PROCEED WITH THE ANALYSIS, ENVIRONMENTAL REMEDIATION MANAGEMENT/REPORTING AND REMOVAL OF CONTAMINATED SOIL AT THE PROPERTY AT 365 W. KEMPER ROAD (.5198 ACRES)  AND DECLARING AN EMERGENCY (SPRINGDALE CLEANERS)”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mr. Danbury said it is a shame that through negligence and/or greed that we have to do this.

 

Ordinance 49-2006 passed with six affirmative votes.

 

Public Hearing

RESOLUTION 12-2006   “ADOPTING THE TAX BUDGET OF THE CITY OF SPRINGDALE FOR THE YEAR JANUARY 1, 2007 THROUGH DECEMBER 31, 2007

 

            Mr. Wilson made a motion to adopt and Mr. Vanover seconded.

 

            Mr. Osborn said this is an annual event.  The tax budget is an exercise required by the State Code and administered by our local budget committee of the County to verify that a jurisdiction is not over-predicting its revenues and that it will have sufficient resources to operate in the coming year.  In our case, for this particular budget, we took the revenues off of our five-year budget for 2007.  We took our operating costs off the budget for 2007.  We removed projects on the capital budget that had already been postponed as a result of the 2006 budget exercise.  The majority of what is contained in the 2007 tax budget reflects the material we put together for you last fall in the 2006 five-year budget.  

 

            Resolution R12-2006 passed with six affirmative votes.

 

OLD BUSINESS                                                         -           none

 

            NEW BUSINESS                                                        -           none

 

            MEETINGS AND ANNOUNCEMENTS

           

Spirit of Springdale Festival                                        -           July 3 and 4

 

COMMUNICATIONS FROM THE AUDIENCE            -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT       none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Contract with CDS for engineering work for I-275      -           July 21

Resolution for Al Maupin                                             -           July 21

 

Council adjourned at 8:35 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2006