President of Council Marjorie Harlow called Council to order on September 1, 2010, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance.

    Mrs. McNear took roll call. Present were Council members Diehl, Emerson, Galster, Hawkins, Squires, Vanover and Harlow.

    The minutes of August 18, 2010 were approved with seven affirmative votes.

    COMMUNICATIONS

    Mrs. McNear said the Police Department is sponsoring a program called “Got Drugs?” It is an opportunity for people to turn in unused or expired medications so it doesn’t end up in the land fill or water. You can take those to the Springdale Police Department on September 25.

    COMMUNICATIONS FROM THE AUDIENCE    -     none

    ORDINANCES AND RESOLUTIONS

ORDINANCE NO. 28-2010 “AUTHORIZING THE PURCHASE OF 750 TONS OF ROCK SALT AT A TOTAL COST OF $51,315.00 AND DECLARING AN EMERGENCY”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Ordinance 28-2010 passed with seven affirmative votes.

RESOLUTION NO. R13-2010 “AUTHORIZING THE CITY ADMINISTRATOR TO FILE AN APPLICATION WITH THE OHIO PUBLIC WORKS COMMISSION FOR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM FUNDS AND/OR STATE CAPITAL IMPROVEMENT PROGRAM (SCIP) FUNDS, AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE ALL CONTRACTS AND OTHER DOCUMENTS”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

    Mr. Parham said at the June 16th meeting you passed Ordinance 24-201 authorizing the design work for the SR 747 northbound to westbound I-275 project we had discussed during budget time and at that meeting. There were a number of questions relative to the cost and at that time I informed you that we would be seeking opportunities to receive funding from the State of Ohio. The legislation you have before you this evening is one of those opportunities. We are trying to secure funds through the LTIP and SCIP programs. The LTIP program focuses more on capacity issues, widening the road, etc. The SCIP focuses more on rehabilitation projects. The three projects we have identified here, the SR 747 northbound to I-275 is a capacity issue. We want to widen the road and add an extra left turn lane onto the interstate. The other two projects we have listed, Century Circle North reconstruction and Merchant Street repair and resurfacing project, are more rehabilitation programs. When we discussed the funding for the SR 747/I-275 project last time there was a number of $168,000 we thought we would possibly have to pay as part of our share for the overall project. That was comprised of construction dollars as well as design, construction engineering and environmental. At that time the number used was $300,000 for construction with a 70/30 percent split, 70 percent provided by CMAC funding leaving $90,000 as the responsibility of the City of Springdale for construction. The LTIP would cover $60,000 of the City’s $90,000. We have had some discussions with the County Engineer’s Office and they suggested that if we want to apply for funds for these three projects, we may not want to put all of the City’s portion into the SR 747/I-275 project. Instead of the $30,000 we talked about for construction for the City as Mr. Shvegzda, Mr. Agricola and I were going through the process, we would receive the $210,000 CMAC which we have already been approved for, and we would apply for $81,000 LTIP funding. That means the City’s share would be $9,000. We’re also applying for MRF funding to cover engineering at $33,900. There was also a cost of $10,000 for environmental. Those are two we have been able to apply for. Hopefully we will receive that funding. It will be in the form of reimbursement because we are paying CDS at this point. We thought we could also apply for the construction engineering but we’re not going to be able to. If we are successful, our share for a $300,000 construction project will be $9,000 for construction and then reimbursement for $43,900. We would then be out of pocket for the $30,000 which is construction engineering cost.

    When we submit these three projects to the State we will have to prioritize them. Because the numbers are relatively small with that project we would probably recommend not putting SR 747/I-275 as our number one priority. When we look at the Century Circle North project, the construction cost is $540,000. It is $390,000 for Merchant Street. We have been unsuccessful in receiving State funding for both the Century Circle and Merchant Street projects. We finished the engineering for Merchant Street last year hoping there would be some stimulus dollars coming about. Of course, nothing has come. We have been approved for the part south of SR 4 but we’re waiting for Congress to pass that legislation. For the other two projects we have not received anything. Because the existing condition of Merchant Street is not as severe as other communities in the Greater Cincinnati area and Hamilton County, we don’t think we will score well and receive any funding for this project. Century Circle North is not in very good condition. We think we could score very well with Century Circle North. Unfortunately, that is the highest tagged project. Our share of this project with a 70/30 split would be $160,000. We would put that as our priority one. Even if we pass legislation we still have time before we have to make any commitment as to whether or not we would engage in the Century Circle project or the Merchant Street project.

    Mr. Galster asked is there any possibility of having the Northland Boulevard overrun extra repair submitted for any funds at this time?

    Mr. Parham replied no. We’ve talked with the State. We’ve met with the County Engineer and his assistant. We’ve asked OKI. There are no funds available to assist us with the Northland project.

    Mr. Squires said Merchant Street is pretty vital to our economic growth.

    Mr. Parham stated it is important because we have a number of office businesses off of Tri-County Parkway and Merchant Street. About a year ago we received some comments passed through our Economic Development Director. Our Public Works Director had looked at the work as well. Those who grade for these funds looked at Merchant Street and one of the comments was that “we wish we had streets this bad.” We don’t score well on “existing condition” on rehab projects.

    Mr. Squires asked how vital is it that we get it repaired?

    Mr. Parham responded it is mostly curb issues there.

    Mayor Webster said I have had several conversations with Mr. Tulloch regarding this and it would be my hope that if and when we ever get a tenant in Executive Center One, that that would be the first order of business. We take whatever money we get in earnings tax and repair the road. If someone wants to move in there I would not having a problem saying yes, we’ll take care of the road. I don’t think it’s bad enough to drive somebody away, keep someone from locating here. I think the facility is nice enough.

    Mr. Diehl asked Mr. Parham to go over the Century Circle scenario again.

    Mr. Parham replied the total appears to be $540,000. If we are successful our share would be $160,000. That is the project we would grade the best on.

Mayor Webster said the dilemma is very few people have even driven on Century Circle. It’s $540,000 to renovate a street nobody drives on. The budget shortage really has an impact on what we can and can’t apply for.

    Mr. Parham said there is a pipe fitter school, office building and a church. There’s not a lot of traffic but there are sizeable holes in the street.

    Resolution R13-2010 passed with seven affirmative votes.

    OLD BUSINESS

    Mr. Parham said earlier the gentleman from the Ohio Historical Society was in and you granted them the opportunity to install the signs for the John Hunt Morgan Heritage Trail. We were anticipating that they would be installed this fall but it has been pushed back until next spring.

    NEW BUSINESS

    Mrs. McNear said there is a new liquor license request for Tan Thai. There were no objections.
   
    MEETINGS AND ANNOUNCEMENTS

    Rules and Laws Subcommittee             -    Sep 8
    Board of Health                     -     Sep 9
    Planning Commission                     -     Sep 14
    Board of Zoning Appeals                 -     Sep 21
    Take Back Your Drugs                 -     Sep 25
    Flu Shots                         -     Oct 19

    Mr. Squires said the utility pole at 11718 Lawnview is damaged and held together with duct tape and rope. A new pole has been put in. I’d like to see the old pole taken down. There is one line from the damaged pole going into the house. I’d like Public Works to go by and look at that.

COMMUNICATIONS FROM THE AUDIENCE    -     none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT    - none

RECAP OF LEGISLATIVE ITEMS REQUESTED    -    none

Council adjourned at 7:29 p.m.

                        Respectfully submitted,




                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:

Marjorie Harlow, President of Council



__________________________, 2010