President of Council Kathy McNear called Council to order on September 6, 2006 , at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Harlow, Squires, Vanover, Wilson and McNear. 

 

            The minutes of August 2, 2006 were approved with six affirmative votes.  Mrs. Harlow abstained. 

 

The minutes of August 16, 2006 were approved with five affirmative votes.  Mr. Wilson and Mr. Vanover abstained.

 

            COMMUNICATIONS                                                               -           none

 

            COMMUNICATIONS FROM THE AUDIENCE                        -          none

 

            INTRODUCTION OF NEW POLICE CLERK AND SWEARING IN OF OFFICERS

 

            Chief Laage introduced Marvella Hoskins, the new police clerk.  Chief Laage said Marvella is home-grown, raised in Springdale.  She was a recent employee of the Humana Call Center.  She is in the training program of the clerical area that will take approximately three months.

 

            Mayor Webster swore in Erik Langevin and Frank McPherson.

 

            Chief Laage stated Erik is fresh out of the service. He was an MP and a member of a SWAT unit.  He was a manager in the Perkins restaurant chain.  Erik was not certified when we hired him and is currently in the police academy at Great Oaks Police Academy.   I think he will be a great addition to the Police Department.

 

            Chief Laage said the second officer is Frank McPherson.  He graduated last year from the Great Oaks Police Academy.  He attended St. Clair College and has a BS degree in criminal justice.  He worked in the banking industry as a fraud investigator and then went to Mt. St. Joe as a campus police officer.

 

            ORDINANCES AND RESOLUTIONS

 

RESOLUTION R15-2006  COMMENDING THE SPRINGDALE REDS BASEBALL TEAM FOR ITS OUTSTANDING SEASON AND BEING LEAGUE CHAMPIONS”

 

Mayor Webster said if this sounds familiar, it is.  I want to apologize publicly to Brenden Bingham, the young man we left off at the last meeting when you passed this, and he is the first one mentioned in this resolution.  He was in attendance with his family and it had to be really embarrassing for him.  We brought the resolution back to have it passed by Council and we will present it to the young man.

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded. 

 

The motion passed with seven affirmative votes.

 

ORDINANCE NO. 64-2006  “AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $625,000 OF RENEWAL NOTES BY THE CITY OF SPRINGDALE, OHIO, IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR STRET AND RELATED IMPROVEMENTS IN THE CITY, AND DECLARING AN EMERGENCY”

 

Mr. Danbury made a motion to read by title only.  Mr. Galster seconded.  The motion passed with seven affirmative votes.

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mayor Webster said when we passed the earnings tax rather than wait a full year for us to start getting those revenues, we wanted to go ahead and improve some of the residential streets.   We sold a note for $1.5 million with the intention of paying that off in the next two to three years.  When we put the budget together for 2006, it was $1.25 million coming due so we decided to retire fifty percent of it this year and fifty percent in 2007.  In the meantime the residents have enjoyed the use of the new streets and we kept the costs at 2004 costs.  We paid very little interest on this money and I think it was a win-win for everybody.  I appreciate Council’s support in allowing us to do that.

 

Mr. Knox said if you read through it, it starts saying we are going to levy a tax.  We’re not really going to levy a tax.  The second paragraph under Section 7 says that “provided however to the extent that debt service on said obligation is appropriated and paid from other municipal sources, said tax shall not be collected for the purpose thereof.”  It will be paid off in 2007 and there will be no tax involved in this.

 

Ordinance 64-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 65-2006  AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ACCEPT THE TEMPORARY AND PERMANENT ROADWAY AND WATERMAIN EASEMENTS LOCATED AT A SECTION OF EAST KEMPER ROAD AND TRI-COUNTY PARKWAY AND DECLARING AN EMERGENCY (LOWE’S)”

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded.

 

Mr. Osborn stated this right-of-way acquisition is for phase 3 of the East Kemper Road project.  It is for both Water Works and city highway easements.  The City will be reimbursed by Water Works for their share of the easements.  Our net cost will be $23,032.  This is the second of three segments that we need to acquire easements on and we are on pace to stay within budget. 

 

Ordinance 65-2006 passed with seven affirmative votes.

 

OLD BUSINESS

 

Mr. Danbury said the history book is fantastic and I want to commend Dave Butsch for all the effort he put into it and everyone else.

 

Mayor Webster said Mrs. McNear, Dave Butsch, Mr. Osborn and I served on the committee.  We really had a running start because some of the background work had already been done.  We had a lot of script but we were lacking pictures.  The smartest thing we did was hire Rachel Schmidt to ramrod the project.  She did a great job of leading us. 

 

Mayor Webster said I asked Borders if they would be interested in stocking the history book.  I got a call from the manager today and he is going to pick up ten books tomorrow.  They will be sold there for the same price we are selling them here.  He also indicated that he had had some requests for the books.

 

Mrs. McNear said I want to thank the people who contributed pictures and stories.   If you go out on the City’s website there is a little movie of the history.  Some of the pictures in the book are on line.

 

Mayor Webster said Shirley Fasnaut has deposited $3200 into the Veteran’s account, which is exactly what it has cost the veterans.  She has approximately 120 books left so every penny of that is proceeds that will go the Veteran’s Memorial.

 

Mr. Osborn said the cookbook is in its second printing and will probably have to go to a third.  We have been lucky to have collected a real trove of historic photographs and memorabilia.  We’d like to try to start a historical society that will catalog these documents; perhaps ultimately having a display room in this building or some building in the City where we can display a lot of our history.  I think from the response we got from residents when we were trying to gather material that there are folks out there who will become part of that effort.

 

Mr. Vanover said I have heard nothing but accolades on the parade.  Hats off to the entire Recreation Department and others involved.

 

Mr. Parham stated we have bicentennial golf shirts and tote bags for sale.

 

Mrs. Harlow said I just wanted to comment about Public Works.  The day of the parade I drove down SR 4.  The planters were out and the street was spotless.  It was so spiffed up and looked so nice.

 

Mrs. McNear said it would be nice to have a map of the planters.

 

Mr. Tulloch said only six of the planters are out.  There are another fourteen to still to come out.  There will be a brochure map showing the locations of them, give a brief description, sponsor, artist, etc. that will be mailed to the City’s mailing list.

 

            NEW BUSINESS

 

            Mayor Webster said I’d like to give an update on what is coming up with the bicentennial events.

 

            September 9th – ice cream social, antique car and bike show, big band concert.  We had to cancel the skateboard demonstration.  Frame USA will have an art show.

 

            September 13th – business expo, luncheon speaker, Wayne Krivsky

 

            September 15th, 16th, 17th – quilt show, flower show, and golf outing.

 

            September 23rd – dedication of Springdale Elementary, taste of Springdale including tethered hot air balloon rides and Cincinnati Civic Orchestra, fireworks

 

            Mr. Osborn said MoJo radio station will be broadcasting from the Taste of Springdale.  There will be some run-up type commercials that week leading up to the event and then they will do two thirty-second promotions from the scene of the event. 

 

            Mr. Osborn said for the ice cream social we are having Graeter’s ice cream.  We really have to extend our thanks to Graeter’s for stepping forward in a big way and being an excellent business resident of the community and helping us out with the ice cream social. 

 

            Mr. Osborn continued we need to adopt a resolution on NIMS (National Incident Management System) in order to stay eligible for federal funding.  Under this resolution we would affirm and adopt the NIMS policies that have been set out by the Homeland Security Department.  Incident management is about the control at a major disaster or event.  The idea of having a uniform system started several years ago.  The first groups to initially take this on were the fire departments.  They began by having regional, then ultimately national standards for command and control.  The police departments eventually bought into the same system so we had a fairly well established command and control incident management system set up prior to the Homeland Security folks adopting it as a nationwide policy.  This sets out how you are organized, who does what, what’s the order of authority.  It’s uniform in the sense that if we needed a person to fill in at a field command post, we could take somebody from Forest Park or the city of Atlanta and they would know exactly what we do and how we do it.  Part of that is for the City to adopt a resolution committing ourselves to it.  We have been doing some training on the system.  The Fire Department is up to date through 2006.  The Police Department should be current by the end of the year.  We are well on track to stay current on training as it comes out from Homeland Security.

 

            Mr. Osborn said a few years ago we brought to Council’s attention Phase II of the Clean Water Act of 1976.  Phase I dealt with cities over 100,000 and they had twenty-five years to become compliant.  Two years ago they tapped the jurisdictions under 100,000 and compelled us to comply as well.  We are going through the permitting process and one of the things we have to do in order to comply with the permitting process is to adopt an ordinance that regulates illegal discharge and illicit connections to the public storm sewer system.  The ordinance has been drafted and circulated between departments and the Law Director’s office for four or five months.  It is our intention to have this ordinance presented to the Board of Health at their meeting next week.  Dave Butsch will be in attendance to help explain the purpose behind it and how the Board of Health will participate in the execution of that ordinance.  If things go well at the Board of Health we will probably bring a first reading before you at your second meeting in September.  If the Board of Health wants to take longer to look at it, that’s fine too but it will be coming up in the near future.  I’d like to request an ordinance for the next Council meeting dealing with illegal discharge and illicit connections to our storm sewer systems.

 

            Mr. Osborn stated we had a bid opening on de-icing rock salt on August 22.  There were three bidders and we are accepting the lowest bidder, Cargill Incorporated.  That bid is based on their summer delivery price.  Because of the bin we built a number of years ago we can stock the bin to capacity before the higher prices kick in in the winter.  Cargill is not low on the winter prices but we rarely buy salt in the winter.    We would like an ordinance awarding the contract to Cargill Incorporated for de-icing rock salt.

 

            Mrs. Harlow said there has been a fence erected at the Community Center close to where the dirt pile for the school was.  I’ve had a couple of residents ask me about that.

 

            Mr. Osborn responded that surrounds a detention facility for the school.  They own that property.  They needed to have an above-ground detention facility on their site.  My concern was that we were exposed to great liability if we had an unprotected detention facility on a park that is intended to support numerous activities all year round.  Water backs up in there and is slowly released.  My concern was that if it was not protected by a fence that small children could be trying to walk down the slope to the water, loose their footing, get in the water and not be able to get back out again.  It’s not a high risk likelihood but I think it would have been negligence on our part to not try to protect the City and the public from a potential loss of life.

 

            Mrs. Harlow said a couple of the residents said it looked like a permanent fence so I looked at it last night. 

 

            Mr. Osborn replied it is a permanent fixture.  It is an improvement made by the school district but since we have some control over the property we insisted that a fence be built around their detention basin.

 

           

            MEETINGS AND ANNOUNCEMENTS

 

            Fire Department Open House                                    -           October 7

            City-wide Crime Prevention Picnic                             -           October 7

            Planning Commission                                                            -           September 12, 2006

            Board of Health                                                           -           September 14

            Board of Zoning Appeals                                             -           September 19

 

COMMUNICATIONS FROM THE AUDIENCE            -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT -     none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Resolution adopting NIMS policies and procedures   -           September 20

Illicit discharge and illegal taps on storm sewers       -           September 20

Contract with Cargill for salt                                       -           September 20                                    

Council adjourned at 7:57 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2006