President of Council Kathy McNear called Council to order on September 7, 2005, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear. 

 

            The minutes of August 17, 2005 were approved with two spelling corrections by six affirmative votes. Mr. Vanover abstained.

 

            COMMUNICATIONS                                                   -           none

 

            COMMUNICATIONS FROM THE AUDIENCE           

            Hazel Hendrix, 344 Peach Street, said semis on the streets in her neighborhood tore up the neighbor’s yard, knocked over a mailbox and stop sign.  There are small children and a handicapped girl in the area.  If the residents can’t get the license number of the trucks, the police can’t do anything.  I don’t know what they even start down that street since there is a sign that says no trucks.  I just wondered if anybody could come up with a solution to it.

 

            Mayor Webster said the trucks were stopping on SR 4 to stock vendors.  We have run them off the street and they should be turning right into the alley behind the business and then continue out Church Street.  We’ll see what we can do to make the signage more visible.  That’s something we need to stress with our developer. 

 

            Mr. Osborn said the Police Department has put special patrols on for this.  The deliveries are irregular.  The streets are not intended for those types of vehicles.  The plan we’ve put together with the developer does try to reduce the amount of traffic that would go through the residential area.  We’ll try to come up with something else.

 

            Mr. Danbury asked is this a topic for neighborhood watch?

 

            Mr. Osborn replied I think the solution has to come from the Administration and Police Department.  It may require some unique procedure that we haven’t done before or another jurisdiction has done.

 

            Mr. Galster asked is it always the same business that they are delivering to?

 

            Mr. Osborn responded it is basically the restaurant and grocery store.  The Assistant Police Chief has met with them, specifically advising them as to what our concerns are, what the limitations are, and the fact that the vehicles that go back in there will be cited.  The difficulty is that these deliveries are being made from remote locations. 

 

            Eventually we could hold the store owners responsible for any damage.  If they are accepting deliveries from these companies, they have to have some kind of contact with them. 

 

            HAMILTON COUNTY PARKS PROGRAM UNDATE – Mr. Winstel

            Mr. Winstel gave an update on the Hamilton County Parks.   In 2003 we had forty-four deer per square mile at Winton Roads.  The 2004 census showed twenty-three per square mile.  There will still be some deer harvesting but not as extensive as in the past because they are trying to control the population at the current level at Winton and Sharon Woods.  We have monthly programs in Springdale on the second Wednesday of the month starting in September.  The subjects are insects, reptiles, trees, attracting birds, owls and winter survival.  We have also been doing programs for independent living folks at Maple Knoll Village.  The last one was yesterday.    Mr. Winstel said we had a goose round-up in June at Winton and Sharon Roads and got rid of eighty-two Canada geese. 

 

            Mayor Webster said the geese are a real problem.  Do they harvest the eggs?

 

            Mr. Winstel stated we don’t harvest the eggs; we shake them so they won’t hatch.

 

            Mr. Squires asked what do you do with the animals?

 

            Mr. Winstel said in the past the geese have taken to Lake Saint Mary.

 

ORDINANCES AND RESOLUTIONS

 

RESOLUTION R15 -2005 “CONGRATULATING THE SPRINGDALE SAILFISH SWIM TEAM”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mr. Vanover said congratulations.  That is quite a feat considering the numbers are down.  Mr. Squires, Mr. Danbury, Mr. Galster,  and Ms. Pollitt offered congratulations.

 

Mayor Webster said I can’t help but recall in late winter that the secretary and president of the swim team visited the Parks and Recreation Commission and they were telling us that they couldn’t compete with all the high powered programs.  I think all we did was give them a lot of inspiration but it paid off.  I think we did authorize softening the boundaries a little bit.  We hope that helped.

 

Resolution R15-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 35-2005 ”AMENDING THE ZONING CODE AND ZONING MAP OF THE CITY OF SPRINGDALE, OHIO, TO PROVIDE FOR THE REZONING OF APPROXIMATELY 5.335 ACRES LOCATED AT THE SOUTHEAST CORNER OF SPRINGFIELD PIKE AND WEST KEMPER ROAD FROM 3.049 ACRES OF GENERAL BUSINESS (GB), AND 2.286 ACRES OF RESIDENTIAL SINGLE-HOUSEHOLD HIGH DENSITY (RSH-H) TO PLANNED UNIT DEVELOPMENT (PUD) (SPRINGDALE TOWN CENTER)”

 

Mayor Webster said the Administration is very much in favor of this.  We would like to see it come to fruition.  There were some comments made at the last meeting about my involvement in this and I would just like to say that this is a joint effort.  It’s not only my vision but it’s been the vision of the present and previous Councils to get that area cleaned up and make it a viable business district.  I think this plan will accomplish that.  I think we have forged a great partnership with the developer.  We’re all looking forward to breaking ground some time this year and being open for business in 2006.

 

Mr. Galster made a motion to adopt and Mr. Squires seconded.

 

Mr. Vanover said several people have told me they are excited about the project.

 

Ordinance 35-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 36-2005 “APPROVING THE PRELIMINARY DEVELOPMENT PLAN (PUD) OF APPROXIMATELY 5.335 ACRES LOCATED AT THE SOUTHEAST CORNER OF SPRINGFIELD PIKE AND WEST KEMPER ROAD (SPRINGDALE TOWN CENTER)”

 

Mr. Galster said a couple of residents have had questions about the height of the walls and site lines in reference to the dumpsters.

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Ordinance 36-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 39-2005  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CARGILL, INC., FOR THE PURCHASE OF HIGHWAY DE-ICING ROCK SALT AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.

 

Mr. Danbury asked how many tons do you anticipate we will be getting and what is the duration of the contract?

 

Mr. Osborn replied typically we use about 1400 tons a year.  To take advantage of our current contract we will be filling the bin under that contract.  We will drive this year’s salt budget over that line item’s appropriation but over the course of two years it’s savings to the City.

 

Mr. Osborn said it is a one-year contract but we break it down into a summer season and winter season.  The City can enjoy a cost savings by buying the salt in the summer instead of competing with other jurisdictions looking for salt in the wintertime.

 

Ordinance 39-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 40-2005 “AMENDING SECTION 155.060 OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY”

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded.

 

Mr. Osborn said we discussed this at the last meeting but I do want to mention that there are other changes to the code that we described at the last meeting, that are currently undergoing review between the Law Director’s office and the Administration.  We hope to have follow-up legislation for this same issue at your next Council meeting.

 

Ordinance 40-2005 passed with seven affirmative votes.

 

OLD BUSINESS

 

Mr. Osborn stated, as you know, we have been talking about trying to get a program organized for the bicentennial.  The Mayor and I have met with a couple of the Council people.  We’ve talked among the staff as well and we would like to propose to Council a series of community oriented events during a one-month period from August 23, 2006 to September 23, 2006.  August 23rd would be the 200th anniversary of the platting of the Baldwin Subdivision.  We also picked that time-frame because if we went a month earlier it would be a lot hotter and we would have more people on vacation.  We envision a series of events that target resident participation.  They could be sponsored and organized by community groups such as churches, service organizations, the Chamber and the business community.  Some of these events could include a picnic dinner and/or ice cream social organized by one of the local churches and a display by the Princeton School District on the history of the Springdale School.  I haven’t talked to them yet but I’ve left a message for the school’s museum.  Perhaps we can organize a parade and actually have the Princeton band participate.  Another thought is have an outdoor play that would focus on the early history of the City.  This might be going through CCM at the University of Cincinnati or some other resource.  Another idea is developing a pictorial history of our community.  This is just a flavor of what we’d like to do.  We’d like to invite other ideas.  We will be working on putting a budget together with the budget process we are now entering.  If Council feels this is the right direction, we will continue to pursue this.

 

Mayor Webster said the key is the solicitation to other service organizations throughout the community and also the business community.  Maybe Tri-County Mall would like to sponsor an event; maybe some of our other businesses would like to do an event; maybe the Lions Club would like to sponsor something.  We envision a series of events rather than one big fireworks display.  We want to involve as many residents as possible in our 200 year celebration.

 

Mrs. McNear said I think we should try to meet more of our neighbors.  People are so busy these days we hardly get to know our neighbors anymore.  If we could have an event that would give an opportunity for that, it would be a great thing.  Maybe we could have a service type function to bring the community together.

 

Mr. Osborn stated there are other things we could do that are specific to our community and its history, such as find a volunteer who would systematically go about trying to collect oral history from the older residents we still have with us.  Another approach would be to try to organize a genealogical society here in the community to help do research on family histories here in the City.

 

Mrs. McNear said I wonder how many people know about the Civil War Cemetery we have.  It’s really fascinating to see.  I think we should highlight that area.

 

Mr. Danbury said two years ago a gentleman came here and talked about a trek into this area.

 

Mr. Osborn replied he and I corresponded for a month or two after that, but I guess the project fell through.  He stopped corresponding and nothing has happened.  I’m not aware of any signs going up anywhere.  Those are the types of things we can emphasize in our community.  Springfield Pike was the center for commerce in southwest Ohio for years and years.  It was a turnpike and we have information about the toll that was charged. 

 

Mr. Vanover said another point of history is why Springfield Pike is called that.

 

Mr. Osborn stated the dedication of the street clock is scheduled for September 23rd.

 

            NEW BUSINESS

 

            Mr. Osborn said under the well established procedure in dealing with a dramatic and massive disaster, the State EMAs and local jurisdictions are supposed to submit requests to FEMA., typically through the State EMA.   This is done in order to organize the response.   We received a notice from the State EMA that FEMA had made a request for police personnel.  We have offered four police personnel and two cruisers.  The first draft has already been filled but we have established with the County that we are prepared to send personnel. 

 

            Mr. Osborn said Emergency Management Assistance Compact (EMAC) is a nationally organized response system dealing with primarily the fire and EMS services.  On September 2 and 3 Louisiana issued a request for fire and medical personnel.  That request went to FEMA.  We volunteered four fire personnel and an ambulance for assignment to the area that has been devastated.  We are saying to them that until we say otherwise that we are willing to put four people from the Police Department and four people from the Fire Department down there.  They may rotate them in and out but we are prepared to go the long route. 

 

            Mr. Osborn continued we looked into the possibility of a clothing drive or donations through our Community Center.    We contacted the Red Cross and Salvation Army who said they are accepting cash only right now.  We contacted St. Vincent de Paul and Mathew 25 and both said they would accept used clothing donations but it would have to be delivered to them.  They strongly recommended that we encourage the donation of personal hygiene products and baby products.   We are encouraging our residents to participate through cash donations to one of the national relief agencies or clothes through St. Vincent de Paul or Matthew 25.

 

            Mayor Webster said there is reimbursement for the police officers and firefighters salaries’.  It’s not like we’re donating everything out of the City treasury.  We will have to backfill those positions and incur some overtime and that would not be covered. 

 

            Mr. Wilson asked have we been contacted to assist residents from that area with temporary housing.

 

            Mayor Webster said the cities that have a housing department are being contacted.  We don’t have any units available here.

 

            Mr. Danbury asked doesn’t the Lions Club collect glasses?  Will the Lions be doing anything?  I have glasses and I would love to donate them.

 

            Mayor Webster replied we always collect glasses.  We recycled 6,000 pairs last year.  We take them to Lens crafters.

 

            Mr. Vanover said the Metropolitan Housing Authority may be working on the housing issue.

 

            Mayor Webster stated we have thirty-eight MHA housing units scattered throughout Springdale.

 

            Ms. Pollitt said Cody Hildebrand said there is site for people to donate for the animals.  It is 4women4pets.com.

 

            Mr. Squires said Lions International will be involved in distributing the glasses in the New Orleans area.

 

            Mr. Galster said there are websites on the major news websites where you can sign up to bring someone into your home.

 

            Mr. Osborn said last year Council adopted legislation that authorized the City to donate stolen and recovered bicycles to the Vineyard Church.  We would like to do that again this year.  The Police Department has twenty-two recovered bicycles.  We have had them for ninety days and they are not listed as stolen on any identity register or listed as stolen through any resource we can find.  Those that can’t be reconditioned will be used for parts for other bicycles.

           

            MEETINGS AND ANNOUNCEMENTS

 

            Board of Zoning Appeals                                                         -           September 20

            Planning Commission                                                                        -           September 13

            Board of Health                                                                       -           September 8

 

            Mr. Galster said the Springdale Youth Boosters had a need for an air conditioner in the concession stand and I would like to thank the Lowe’s here in Springdale for the donation of that air conditioner. 

 

           

COMMUNICATIONS FROM THE AUDIENCE                       

 

Ken Donaldson, 759 Cedarhill, introduced himself as a candidate for the Princeton School Board.

 

Mr. Vanover made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate matters.  Mr. Wilson seconded.  The motion passed with seven affirmative votes.

 

            Council went into executive session at 8:22 p.m. and reconvened at 9:41 p.m.

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT       -           none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

Bicycles to the Vineyard                                                         -           September 21

Rolling the note                                                                       -           September 21

Possible real estate                                                                -           September 21

 

Council adjourned at 9:43 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2005