President of Council Marjorie Harlow called Council to order on October 7, 2009, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance.

    Mrs. McNear took roll call. Present were Council members Diehl, Galster, Squires, Vanover, Wilson and Harlow. Mr. Danbury was absent.

    The minutes of September 16, 2009 were approved with six affirmative votes.

    COMMUNICATIONS

    Mrs. McNear read a letter from Beverly Wolf, 405 Lisbon, supporting a tax abatement for Phase I and II for Crossings in the Park.

    Mrs. McNear said they have a notification from the office of the Ohio Consumers’ Council that Verizon wants to transfer its landline services to Frontier that currently serves only a small portion of Williams County. There is information, if anyone is interested in attending a meeting, in my office. The locations will be Troy, Athens and Norwalk.

    Mrs. McNear said we received a letter from Don Shvegzda notifying the City that they have donated a total of $5,000 towards the Veteran’s Memorial, an initial donation of $2,500 and now that it is completed, another $2,500.

    Mrs. McNear said the last notification is from the Board of Elections that polling places may have changed and all the voters would be receiving notification in the mail telling them where their polling location is.

    Mr. Parham introduced the new Assistant City Administrator, Jerry Thamann. Jerry is from the greater Cincinnati area, attended the University of Dayton and graduated with a degree in accounting. He has been in the public management profession for almost twenty-five years. He was the Village Administrator for Lockland for roughly six years, and for the last sixteen years has been the City Administrator/Safety Service Director for the City of North College Hill. Jerry comes to us with a great deal of experience and has been here since September 21. We have been keeping him extremely busy. I know a number of you have had an opportunity to stop into the building and a chance to meet him but we look forward to a long career here from this point forward and a very effective one.

    COMMUNICATIONS FROM THE AUDIENCE    -     none

    H1N1 PRESENTATION - Mr. Squires stated I met with the Health Commissioner Monday. A second seasonal flu vaccination clinic will be held on October 22, 2009. Call the Health Department to make an appointment. The H1N1 live nasal vaccine is in. It is being used voluntarily by the EMT staff. Those who don’t want to use the live virus will wait for the injection. Those should be in sometime this week. This is a county-wide clinic that will be offered. The Board of Health is looking at early to mid November for the H1N1 clinic. That is dependent upon all the vaccine being available. Sharonville Health Department and Hamilton County Public Health in cooperation with Princeton Schools are now setting up the forms to be sent to the parents of the school children for permission to receive the H1N1 vaccine. Those will be the first in our City to receive this other than our EMTs. The first priority for receiving this vaccine will be pregnant women, household caregivers for children less than six months of age, health care and emergency medical services personnel, then people 6 months to 24 years, people ages 25 to 64 who have health conditions associated with higher risks of medical complications. If you are beyond the age of 64 it is of the opinion that you will not receive the shot for the virus. If you are in doubt about that you are urged to consult your family physician. There are eleven sites in Springdale that will be offering the shots. The vaccine has been prepared the same way they prepare the seasonal vaccine. If this clinic is in early November we may have some communication difficulties as our newsletter doesn’t go out until December. We have the message board at the Community Center, the police sign, the press that I’m sure will help us with this.

    Mayor Webster said I also talked with Cammie Mitrione late today. She is more inclined to think the H1N1 clinic will slip until late November. It will all be predicated on how many doses of vaccine they come up with for the top priority group. Also, our Springdale employees will be actively helping Sharonville inoculate the entire Princeton School system.

    Mrs. Harlow asked why would there be so many sites in the City?

    Mayor Webster responded these are doctors’ offices who have said they will participate and have the vaccine available. I don’t think they will be participating in our clinic.

    Mr. Galster said my concern is the kids. The school system is putting together a letter to the parents to get their approval to administer the vaccination. Once that gets back to the school, the health departments will go to the schools and administer the vaccination. When do we expect the letter to be home with the students, when will they undertake the vaccination?

    Mayor Webster replied the vaccine will come to the two health departments and not the school. To date we have not received enough vaccine to do the entire school system. I have no idea where Princeton stands as far as the approval process.

    Mr. Diehl said it was on the news tonight that Princeton School District has already been approved and will be one of the first to get the vaccine.

    Mrs. Harlow suggested checking the Princeton website to see if the permission form is available on the website.

    Mr. Wilson asked what about our parochial schools? Mr. Squires said they are handled through the archdiocese.

    Mr. Wilson asked what about Calvary Christian?

    Mr. Squires replied Hamilton County.

Mrs. Harlow said I would think there would be some collaboration between the private schools and the Health Department.

    Mr. Parham stated the Health Commissioner has collaborated with those schools in Springdale on how to handle the situation. I can’t speak for neighboring communities.

    Mr. Squires said these things are constantly changing. The Board of Health meets tomorrow night and I will have another report at the next meeting.

    Mrs. McNear said many employers are also undertaking inoculation for the H1N1 virus,

    HAMILTON COUNTY MRDD

    Betsy Baugh said I am here to ask for your Yes vote on Issue 5. The Hamilton County MRDD is the county agency that serves people from birth to senior ages with developmental disabilities, including mental retardation, cerebral palsy, epilepsy, autism, Downs syndrome, traumatic brain injury. More than 8,000 individuals are served each year.

    Mayor Webster asked is the levy a renewal or add on? What would it cost a homeowner of a $100,000 home a year.

    Mrs. Baugh responded it is a renewal plus a little bit of an add-on. Based on a $100,000 it’s about a $15 a year increase. The renewal amount is 3.78 mil. I have a fact sheet I can leave for everyone.

    ORDINANCES AND RESOLUTIONS

ORDINANCE NO. 25 -2009 “DECLARING ONE VEHICLE AS SURPLUS AND AUTHORIZING THE CITY ADMINISTRATOR TO ADVERTISE, AUCTION AND ENTER INTO A CONTRACT FOR SALE OF SAID VEHICLE AND DECLARING AN EMERGENCY”

Mr. Parham said I’d like to ask Council to table this ordinance. We want to take a second look at perhaps using that vehicle for our employees. There are a number of departments that handle cash, such as the Tax Department. The clerks go to the bank on a daily basis so instead of them using personal vehicles and paying mileage, we’d like to consider using one of these vehicles for that purpose. I’ve asked the Public Works Superintendent to take a look and make sure it is roadworthy. So far all he has found is that we may need to paint it because it is still black and white. We usually paint the cars whether we auction them off or use them.

Mr. Vanover made a motion to table Ordinance 25-2009 and Mr. Galster seconded. Ordinance 25-2009 was tabled.

RESOLUTION NO. R 17-2009 “OPPOSING ANY REDUCTION OF FEDERAL AID FUNDS SUBALLOCATED TO METROPOLITAN PLANNING ORGANIZATIONS (MPO), SEEKING CONSULTING AND REVIEW OF ANY ODOT FUNDING BY MPOs, REQUESTING THAT INFORMATION ON FISCAL IMPACT BE PROVIDED BY ODOT TO EACH MPO”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mayor Webster asked Mr. Parham or Mr. Shvegzda, could you explain what ELLIS is?

Mr. Shvegzda replied ELLIS is the software that organizes and monitors the expenditures of the different projects that the ODOT system has.

Mayor Webster said so OKI has different software.

Mr. Shvegzda said OKI has a list of approved projects that are on their transportation improvement program list. They aren’t necessarily the same although some of them overlap.

Mr. Squires asked is there any indications where some of these funds might go?

Mr. Shvegzda stated there has been nothing formal announced as to where they would be directed. The rumor is that they were looked at to be redirected to mass transit in the northeastern portion of the State.

Mr. Parham said it is not necessarily if they decided this year, but it sets up what would happen in future years if they started now to redirect funds from our region

Resolution R17-2009 passed with six affirmative votes..

RESOLUTION R18-2009 “RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION & AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR”

    Mr. Vanover made a motion to adopt and Mr. Squires seconded.

    Resolution R18-2009 passed with six affirmative votes.

    OLD BUSINESS                         -     none

    NEW BUSINESS

    Mrs. McNear stated Princeton homecoming is Friday, October 9 and it is government officials night. October 23 is the Viking 50 dinner to raise scholarship funds.

    Mr. Squires said the Taste of Springdale is October 11.

    Mr. Parham reported we have received a number of calls from residents who were not familiar with the Charter amendments. We are attempting to place the amendments with a brief narrative on the website and then have a button you can click to get more detail on the issues. I had a call from a man who is a Springdale resident but spends a lot of time out of the country. I explained that last year, prior to Council passing the resolutions, they had a first reading and allowed people to come in and speak but he was not available at that time.

    Mayor Webster said I don’t have a list of the amendments in front of me but I can assure the public that all seven of those are housekeeping items. We are not changing the type of government. These are changing the title of the Public Works Director, clarifying the duties of the Clerk of Council/Finance Director; deleting a section where if you are running for Council at large, the present Charter says fifty percent of your signators must be outside of your district and the Board of Elections said they have no way of verifying that, so we are eliminating that; putting the Charter in sync with reality regarding the tax budget; limits on petty cash accounts; clarifying the availability of public funds; purchasing insurance to protect the City against theft as an alternate to purchasing assurity bonds for all person who handle or control City funds. We urge the public to vote yes on all of these amendments.

    Mr. Vanover stated all these items were intended to be on last November’s ballot but did not make it on the ballot, thus we have it at this time.

    Mr. Diehl made a motion that Council go into executive session as a committee of the whole to discuss possible real estate acquisition. Mr. Vanover seconded. The motion passed with six affirmative votes.

    Council went into executive session at 7:50 p.m. and reconvened at 8:27 p.m.

    MEETINGS AND ANNOUNCEMENTS

    Board of Health                         -     October 8
    Planning Commission                         -     October 13
    Board of Zoning Appeals                     -     October 20

COMMUNICATIONS FROM THE AUDIENCE        -      none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT
   
Ordinance 25-2009                         -     October 21

RECAP OF LEGISLATIVE ITEMS REQUESTED        -     none

Council adjourned at 8:36 .m.

                        Respectfully submitted,




                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:

Marjorie Harlow, President of Council



__________________________, 2009