President of Council Kathy McNear called Council to order on October 19, 2005, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.   Mr. Knox gave the invocation.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear. 

 

            The minutes of October 5, 2005 were approved with seven affirmative votes.

 

            COMMITTEE AND OFFICIAL REPORTS

            Civil Service Commission -  Mr. Strange reported we are looking at changing the testing we do for the firefighter agility test.  There are some standardized tests and we are considering using one of those or revamping our own test.  We are also considering bilingual testing for firefighters and patrol officers.  One-hundred sixty-two people sat for the patrol officer test.

 

            Mayor Webster said the last time I checked we had 209 applicants.  Not too long ago we had over 700 applicants for police officer.  What do you attribute to that drop?

 

            Mr. Strange replied we didn’t do as much advertising as we had in the past.  I am working with the City to make sure that we get all the various radio stations as we have before.

 

            Mr. Knox said I understand why the test could be done bilingually because some of the things that are said are rather complicated, but these people would have to be conversant in standard English to converse with their fellow firefighters and/or firefighters.

 

            Mr. Strange replied absolutely, they would have to speak English as well as Spanish.  There are companies that do testing.  The Commission is looking at even doing something on our own.  We have Spanish teachers at the high school so they would have the skill to assess someone.

 

Rules and Laws                                                                 -               no report

Public Relations                                                                 -               no report

Public Health, Safety & Welfare                                         -               no report

                                                                                           

Public Works –Mr. Wilson stated the curb replacement and pavement planing is complete for the 2005 street program.  The asphalt work will be completed by late October.  The City-wide concrete repair will be complete by October 30.

                                                                                           

Public Utilities                                                                     -               no report

 

Capital Improvements – Mr. Danbury said the grade separation is very impressive.  They have the walls up and the bridge floor beams are in place.  The paving on SR 747 roadway will be paved this week.  The project should be complete a year from now.  A lot of work has been done on the Streetscape project.  ODOT will provide construction engineering and administration.  The SR4 improvements at Crescentville Stage 1 plans will be submitted to ODOT for their review later this month.  Discussions are taking place with CDS on the Kemper Road project, Phase 3 regarding their commitment on bridge plans.  We’ve already begun meeting with property owners about right-of-way.  The schedule for bidding the contract will be awarded in February 2006.  The retaining wall at Chamberlain Park should be completed later this month.

                                                                                           

Finance Committee                                                            -               no report

 

Planning Commission – Mr. Galster stated the first item was a revision to the development plan for Springdale Elementary School.  They had a problem with grading and thirteen trees need to come down.  Our standard replacement policy is that you have to replace caliper inch with caliper inch.  However, given the fact that we approved the landscape plan and they have planted a lot of trees on the site, and also considering the green space we are retaining for public use, they are only required to replace thirteen 2.5 caliper inch trees.  That was approved 6-0.  Approval was given for Christmas tree sales in the Tri-County Mall parking lot.  The final PUD plan for the Springdale Town Center was approved 6-0.  Cingular Wireless asked for approval of an illuminated awning.  They wanted to keep the two signs they had plus the lighted awning.  The motion to approve the awning was 4-2.  Planning Commission requires five affirmative votes on a final action so the motion failed.  Sofa Express asked for signage for a name change and that was approved 6-0.

                                                                                           

Board of Zoning Appeals – Mr. Squires said the first item was approval of a utility building 2 ½ feet from the property line.  There are topography issues and the property borders Ross Park.  The variance was granted.  A variance for a six-month extension for the banner and pole sign at 409 West Kemper was granted.

                                                                                           

Board of Health – Ms. Pollitt reported that Regulation R1-2005 regulating food service, food establishment, vending and mobile fees had a first reading.  The Health Department received SWIPERS hardware and software from Hamilton County to use in their immunization program.  There will be a $300 yearly maintenance fee. 

                                                                                           

Veteran’s Memorial Committee                                          -               no report

 

O-K-I – Mr. Knox said in order for the Banks Project to go forward the Federal Government put $20.8 million at their disposal to reduce congestion and air pollution.  The garage itself only costs $10.4 million so they wanted to use the other $10.4 million to build roads leading up to that.  They got the impression that that would not be approved.  The Federal Government then gave ODOT $10.4 million to use elsewhere in the State for what the Feds intended it to do.  ODOT in turn gave $10.4 million to the Banks Project.

                                                                                           

Mayor’s Report – Mayor Webster said the Bing’s property and 703 Yorkhaven Road now belong to the City.

                                                                                           

Clerk of Council/Finance Director                                      -               no report

                                                                                           

Administrator’s Report – Mr. Osborn stated the Bing’s structure will be taken down within two weeks including the asphalt.  The rest of the site will include backfilling the basement area, grading and re-seeding.  We will have to modify the streetscape project.  The area in front of Bing’s is a rather long piece of the streetscape.  We will go to a third party contractor to do the work and will be paying 100 percent of that cost.  The work will involve the installation of sidewalk and curb, the installation of pavers, three street trees, one decorative rock wall and one streetlight pole.  This work will clean the site up considerably. 

 

Mr. Osborn said I would like to ask Council to entertain an ordinance at your next Council meeting authorizing an agreement with Lifesphere to provide senior programming services to non-residents in our community.  Given the benefit of a bigger clientele we might be able to do more and better programming to assist our growing senior population.  Lifesphere will pay the City $100 for each non-resident up to a limit of $50,000 for the two years of the agreement.  All members currently pay a $20 annual fee to Maple Knoll and, under this program, the non-resident member will pay $20 to the City.

 

Mr. Osborn continued the City was to be a recipient of a 2005 Historic Preservation Award involving St. Mary’s Cemetery.  David Butsch invited Bob Sears to go with him to Columbus to receive this award.  This has been a long term effort involving many folks at the Maintenance Garage and I think we have all recognized the benefit to the community of these efforts. That area was really unrecognizable as a cemetery 15 to 20 years ago.  Bob and then David have taken on a tremendous project and carried it off very well.

 

Dave Butsch, Superintendent of Public Works gave a slide presentation showing before and after pictures of the cemetery.

 

Mayor Webster said we’re going to celebrate our bicentennial next year.  This cemetery had already been there five years before John Baldwin staked out the first subdivision.  The Presbyterian Church on Kemper Road owned the cemetery and tried to maintain it.  The City was able to acquire the property in 1987 and that’s when the restoration started.

 

Mrs. McNear asked is there an identification sign?

 

Mr. Butsch replied no, there is a plaque on the stone wall.  Ms. Pollitt asked me where the name came from because it is not a traditional Presbyterian name. 

 

Mayor Webster said maybe you should look into that and get a sign that looks like it is 2005 years old.

 

Mr. Butsch said I was recently contacted by the Hamilton County Parks Service.  They had a gravestone that has been in the Administration Building in Winton Woods for as long as anybody could remember.  It was one of our gravestones and it was broken in half.  Jack King picked it up and put it back together.  We reset it a few weeks ago.  We have a photograph inventory of every gravestone.  I have uploaded all the information to findagrave.com. 

 

Mr. Osborn said I asked David to develop a plaque we can erect in the cemetery to reflect this award.  An identity sign in good taste is a good idea. 

 

Mrs. McNear said I wanted to follow up on the open house at the Fire Department brought up at the last meeting.  I just want to say what a great time I had.  I got to go up into the tower, went into a room that was dark and used the heat seeking cameras.

                                                                                           

Law Director’s Report                                                        -               no report

Engineer’s Report                                                              -               no report

 

            COMMUNICATIONS

 

            Mr. Knox read the second paragraph of a letter from Time Warner Cable:  “We will be adjusting our installation and equipment rates effective January 1, 2006.  Our customers will receive notification of the rate adjustments thirty days prior to their implementation.”

 

            Mr. Knox said the second communication comes from Harold and Barb Daur.  It reads:  “Dear Mayor Webster:  We want you and the members of this Council to know how proud we are to hear of the involvement of the City in the preservation of old St. Mary’s Cemetery.  We did not know anything about it until we read it in the Tri-County Press.  As we often pass the cemetery we wonder who is taking such good care of that site.  We are proud that some of our taxes have helped.”

 

            COMMUNICATIONS FROM THE AUDIENCE -         none

 

ORDINANCE NO. 48-2005  ACCEPTANCE OF THE DEDICATION PLAT FOR RIGHT-OF-WAY ALONG KEMPER ROAD AND SPRINGFIELD PIKE AND DECLARING AN EMERGENCY (SPRINGDALE TOWN CENTER)”

 

Mr. Galster made a motion to adopt and Mr. Vanover seconded.

 

Ordinance 48-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 49-2005  “VACATING A PORTION OF EAST ALLEY AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR SAID VACATION AND DECLARING AN EMERGENCY (HICKORY ESTATE, LLC)”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mr. Osborn said the alley in question runs between Kemper Road and the southern end of the Baldwin Subdivision.  It is a paper street.  It serves no purpose for us except certain portions of it carry utilities such as storm sewers.  However, the northern part contains no public utilities and has no anticipated value to the City in that regard.  When this transition district came along and the dental facilities came in to assemble property, we felt we should vacate this alley in order to allow that consolidation. 

 

Ordinance 49-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 50-2005  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH RACHEL SCHMID TO CREATE THE SPRINGDALE BOOK, INCLUDING PROJECT MANAGEMENT, WRITING, RESEARCH TIME, IMAGE CODING AND TECHNICAL SET UP, AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mayor Webster said on the last page of Mr. Osborn’s memo is a breakout of the estimated budget.  The $38,300 is for project management, writing and research time, image coding and technical setup for a 208 page book.  The other items will be done by purchase order other than the actual printing of the book.

 

Ordinance 50-2005 passed with six affirmative votes.  Mr. Galster voted no.

 

Public Hearing

ORDINANCE NO. 51-2005 “APPROVING THE SITE DEVELOPMENT PLAN FOR PARCELS 599-42-142 AND 599-42-117 FRONTING APPROXIMATELY EIGHTY FEET ON WEST KEMPER ROAD

 

Mr. Galster made a motion to add an emergency clause and Mr. Squires  seconded.  The motion passed with seven affirmative votes.

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Tim Kilgore, architect, said Mr. Howard has been on Springfield Pike for thirty years.  Because of the Springdale Town Center he had to move and he moved to West Kemper Road.  The building is residential looking and there will be minimal changes to the exterior.   We will be sharing a driveway with the dental office.  Until that is complete we will have to have temporary parking.

 

Mr. Galster said the temporary parking is because the Springdale Town Center is trying to be built on the space Mr. Howard presently occupies.  He needs to be able to get in and start his business up.  The final plan shows all the parking spaces on the side back so there is no front parking.  I’d like to thank Mr. Howard for being willing to do the changes that Planning Commission thought were necessary to keep the residential character.  This development and this use is perfect for what we want to see in transition from retail into the residential effort.

 

Mr. Danbury stated this office is next to the dentist office.  We have no intention of continuing business either east or west.

 

Mr. Galster said this is one more parcel zoned transitional zoning even though that resident plans on staying there for quite some length of time.

 

Ms. Pollitt asked why do we have that piece of property in the dog leg there?

 

Mr. Galster replied when we originally evaluated the process of adding the overlay district to the area, the determination was made, if we were going to have the overlay, it should be for merit separate than what was presently planned for development, so it didn’t make sense to squiggle the line around.  Basically it’s a square off.

 

Mr. Galster made a motion to add the emergency clause so Mr. Howard can get the permits he needs to do the building work.  Mr. Squires seconded.  The motion passed with seven affirmative votes.

 

Mayor Webster said we did square off the property.  If you go to the rear of the property that is still residential you would run into Mr. Howard’s lot. 

 

Ordinance 51-2005 passed with seven affirmative votes.

 

ORDINANCE NO. 52-2005  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE A PURCHASE AND SALE AGREEMENT WITH THE MYERS Y. COOPER COMPANY, FOR THE SALE OF APPROXIMATELY 5.3 ACRES OF REAL PROPERTY LOCATED IN SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Danbury seconded.

 

Mayor Webster said Section 2 says we’re selling this property for $1.5 million.  Bear in mind that we are only guaranteed $1.2 million.  The other $300,000 goes into escrow until after the project is built and Cooper finds out the exact construction cost.  Only then will the escrow be distributed so it’s possible we may only get $1.2 million.

 

Mr. Osborn said the current tenants not on a month-to-month lease were required to execute an agreement terminating their leases in exchange for a guarantee that they have an opportunity to move into the new facility.  Tenants in the Schwab property will remain there as long as we can accommodate them.  The same can be said for the coin laundry.

 

Ordinance 52-2005 passed with seven affirmative votes.

                                                                                               

RESOLUTION R16-2005  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION & AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITORS      

 

Mr. Danbury made a motion to read by title only.  Mr. Wilson seconded.  The motion passed with seven affirmative votes.

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Mr. Knox said the millage rate does not change.

 

Resolution R16-2005 passed with seven affirmative votes.

 

HAMILTON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT

 

Mr. Osborn stated the CDBG grant process requires that we hold two public discussions regarding potential projects.  We advertised this meeting as one where we would take input from the public and have a preliminary assessment of some of the projects the City is proposing.  At the next meeting we will have another public meeting where people are invited to come in and give comment on those projects which we are recommending that Council approve for application.  The Community Development Block Grant program has been underway in Hamilton County for twenty years or more as an Urban County Program.  The County has consolidated the population into a single unit for purposes of applying for CDBG funding.  The City has always participated in that program.  The nature of the program is to bring benefit to low and moderate income persons.  By definition senior citizens are considered in that category.  The City’s census tracks have several areas that would be eligible for funding under this program.  The program runs in three-year increments.  The deadline for application is November 4.   The projects the City has identified include the following.  The first is to apply for assistance in the acquisition of real estate in the Southern Urban Renewal District.  When we first created that district there were some parcels that we did not acquire at that time.  The outcome of that initial acquisition of property resulted in 100 units of subsidized, low income housing for seniors.  We are also now seeing development interests in that quadrant down there.  We would like to facilitate that by acquiring some of the properties that, in the opinion of our Urban Renewal Plan, constitute blighted property, and stimulate redevelopment of that area.  We have two good business facilities down there, Springdale Family Medical Practice and the Springdale Veterinary Hospital.  I think there is capacity there to facilitate other retail or office use.  There are 100 units in Baldwin Grove on the west side, hundreds of units at Maple Knoll and The Meadows directly across the street.  The doctor’s office is within walking distance.  Additional retail or medical facilities developed in that area would directly benefit the senior citizens.  We just need to review it in more detail with Hamilton County Community Development to see if there are any limitations or strings on the money.  The initial reading material they sent us is pretty generic. 

 

Mr. Osborn said the second item would be funding in the form of wages and benefits for our senior programmer we will be employing after the first of the year to provide programming and oversight to help address our expanded outreach to the senior community.

 

Mr. Osborn said finally, we would like to look at remodeling at the Community Center, particularly to create additional meeting room space.

 

Mr. Osborn continued I presented this to the department directors at the last staff meeting.  These are the three projects we have initiated for further investigation.

 

OLD BUSINESS

 

            Mr. Osborn said we changed the way we spec’d out our purchase of rock salt.  We went to a system where we have a summer purchase price as well as a winter purchase price.  It was David Butsch’s idea that we go to this dual pricing process.  Our rate is $38.38 per ton under our current contract for summer delivery.  I have found a few other districts in the $38 range but most of them are in the $40 range, some as high as $46.  The process David put together has saved the City a great deal of money and I just want to thank David.

 

            NEW BUSINESS

 

            Mr. Danbury said District 2 is going to start a  neighborhood watch program after the first of the year.

 

            Mr. Knox said we have an application from Costco for a C1/C2 license.  There were no objections.

 

            MEETINGS AND ANNOUNCEMENTS                                   -           none

           

COMMUNICATIONS FROM THE AUDIENCE                        -           none

 

Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate issues.  Mr. Galster seconded.  The motion passed with seven affirmative votes.

 

Council went into executive session at 8:40 p.m. and reconvened at 9:02 p.m.

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT       -           none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Agreement with Lifesphere                                                     -           November 2

 

Council adjourned at 9:04 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2005