President of Council Marjorie Harlow called Council to order on October 21, 2009, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance. Mrs. McNear gave the invocation.

    Mr. Vanover asked for a moment of silence for local resident Joe Scott, who had passed away. Mr. Scott had been a boy scout leader for many years and had thirty-four scouts in his troop who became Eagle Scouts.

    Mrs. McNear took roll call. Present were Council members Danbury, Diehl, Galster, Vanover, Wilson and Harlow. Mr. Squires was absent.

    The minutes of October 7, 2009 were approved with five affirmative votes. Mr. Danbury abstained.

    Health Department Flu Update – Jane Kay

    Jane Kay said despite the worry and concern about H1N1 positive things are happening. We have received our first initial shipment of vaccine as it is coming in increments. Most cases of H1N1 have been mild but it is affecting young people up to age 24. The EMTs in Springdale have been given the vaccine. Pregnant women are top priority, then caregivers for children under six months, health care and emergency responders. After that it will be offered to those between 25 and 64 with complicating medical issues. The Health Department held a seasonal flu shot clinic in September and gave 500 injections. There is another clinic tomorrow. We are working in cooperation with the Princeton School District, Sharonville Health Department and Hamilton County Public Health to inoculate the school children in the Princeton school district. There are eleven health care providers in the community interested in providing H1N1 for patients. They are eligible to receive funding from Hamilton County to help recoup some of the money used for this.

    Mr. Parham said at the last meeting Mr. Squires spoke. There was a notice sent to the parents in the school district. Was that sent out by the School District, the County Agency or the City?

    Ms. Kay replied that the notice was sent out by the school district. She also indicated that Jean Hicks, the public health nurse, is here to answer questions as well.

    Mrs. Hicks said the notices were sent out through the school system. Sharonville, Hamilton County and our Health Department are working closely with the school district. We helped create the forms.

    Mr. Parham said the eleven medical providers Jane identified are doctors in the City of Springdale. Was our role to reach an agreement with them so that they would be willing to provide the vaccine at their locations?

    Mrs. Hicks said our role was to go into the offices and make sure they have proper storage (refrigeration) and internet access to report which doses they had used and to whom they gave it. We had to put that into a computer program created by the Ohio Department of Health. ODH will then let them know how they can order the vaccine.

    Mr. Parham asked could you elaborate on our plan relative to the high school, junior high, the elementary schools in Springdale and then the general public? The last conversation I had with the department we did not have final dates of when the clinics would be held.

    Mrs. Hicks replied I wish I could say they are all finalized but they aren’t. We have tentative dates set up with the schools. Some of that will depend on whether enough vaccine arrives in time for all of the schools to be serviced. There is a meeting tomorrow and the answer will be sent out tomorrow. Monday the plan is to vaccinate children at the high school and middle school. Tuesday we plan to vaccinate children at Springdale Elementary, and on Wednesday Heritage Hill School. We will vaccinate the school children who come with a permission slip signed by their parents. This is not mandatory. We have one private school that we are in close communication with and a date has not been set with them yet. As soon as we can obtain enough vaccine or the company we are working with has enough vaccine we will have a clinic to provide the vaccine to target groups and then the general population in our community. This all depends on who gets the vaccine. Tentative dates have been set.

    Ms. Kay said all the plans have been made, it’s just the availability.

    Mr. Parham stated you will assist Sharonville with the high school and middle school and take care of the schools in Springdale. Will other schools in the area be handled by the County?

    Mrs. Hicks responded we will do the Springdale schools, Sharonville will handle the Sharonville schools and Hamilton County will take care of the schools in the County. We offered to help Hamilton County and take over the schools in the Princeton School District but they wanted to do it. We wanted to do it close to the same times but it depends on whether we get the vaccine. We don’t have any control over that.

    Mr. Parham said not everyone will need a second shot. Will you identify the groups that may need a second shot?

    Mrs. Hicks said children who have reached their tenth birthday will not need a second shot. Those under ten will need two shots and they must be 21 to 28 days apart. Things change daily and If you want to keep up to date on everything you can go to www.CDC.gov.

    Mr. Galster said the high school and middle school students brought home packets at the beginning of last week. They were due back on Friday. I would hope that Springdale and Sharonville would be getting a count on how many people desire the vaccination. You can’t tell me right now if our shipment is enough to do the high school, middle school and elementary schools, can you?

    Mrs. Hicks stated we have a meeting tomorrow for the final numbers to be given to us. We’re pretty sure we have enough for the grade schools. The problem is the high school has children from Hamilton County, Springdale and Sharonville and all of those numbers have to come together.

    Mr. Galster said so the initial shipment we got is not necessarily going to the high school and the middle school to meet these tentative dates of the 26th and 27th. The ones we have in our possession we are saving for the elementary schools.

    Mrs. Hicks said the decision is being made today and tomorrow about whether we will be able to service the middle school and high school. If we aren’t able to service them on Monday the thought is we will give it to the grade schools because shipments are coming in every week and we don’t want to be saving the vaccine in our refrigerators when it should be in somebody’s arms.

    Mr. Galster said since we are not really providing the vaccine for the high school and middle school we anticipate that our first shipment will at least do the elementary schools on Tuesday and Wednesday.

    Mrs. Hicks said I will respectfully say that I can’t answer that question at this point.

    Mr. Galster said my concern and my frustration are that these reports weren’t due back until Friday. Assuming that every student is 100% on time, Friday was the first time we even knew how many we needed.

    Mrs. Hicks replied the reports got back and I did call the school to get an estimate. It is a pretty involved process. First, they all have to be looked at to make sure all the questions were answered so they didn’t have an answer for us.

    Mr. Galster said my frustration is that even on Wednesday we still don’t know how many vaccinations we need for the high school and middle school. It seems to me those reports should have gone out earlier. Is there a mechanism in place with the Springdale Health Department to handle Calvary Pentecostal School or will that be handled by Hamilton County?

    Mrs. Hicks answered that will be handled by Springdale. A tentative date is set up for Calvary and they called and asked if another tentative date could be set up so that has not been decided yet.

    SWEARING IN – LYNN MCKEE

    Mayor Webster introduced Captain Hafer who has been named Acting Police Chief while Chief Laage is off.

    Chief Hafer said we are here to have Sergeant Lynn McKee sworn in as Lieutenant McKee. He has been with the Police Department since February 15, 1981.

    COMMITTEE AND OFFICIAL REPORTS
    Civil Service Commission – Mr. Goins stated 242 participants took the written exam for patrol officer on October 10.

Rules and Laws        -    no report
Finance Committee        -    no report

Planning Commission – Mr. Galster the first item was a wireless communication tower conditional use permit for Cricket Communications at Calvary Pentecostal. Their last proposal was 99 feet in height plus the ability to add 20 feet. This was tabled to see if they could locate it closer to the interstate. Target Store asked for a change to the PUD for their retaining wall. They want to create a gradual slope and would lose some parking spaces. This passed 7-0.

Board of Zoning Appeals – Mr. Danbury said the variance granted for the produce stand on September 15 should have gone to Planning Commission first so a motion was brought forth last night to nullify the variance granted. That passed 6-0. An applicant from 357 Cameron Road requested a 10’ x 10’ pergola along with their detached garage and utility building. It passed 7-0. The owner of 846 Ledro requested to eliminate the garage. The house had been converted when he bought it. That was approved 6-1.

Board of Health – Mayor Webster said most of the report has been covered in the H1N1 presentation. We received a letter from the Court of Appeals of Ohio asking us to consider mediation with The Boulevard on their smoking violation. The board voted no. The next day we got word that the Court itself had pulled it. Mr. Comer’s gripe is with the State as he thinks the law is unconstitutional. As of the date of the meeting we had given 476 flu shots and the next clinic is tomorrow.
   
Veteran’s Memorial Committee        -     no report
O-K-I        -    no report

Mayor’s Report – Mayor Webster said 2009 is the fiftieth anniversary of the City of Springdale. We had an open house on the 40th anniversary and would like to observe the 50th anniversary of the City on Sunday, November 15 from 2-4 p.m. When we moved in this building in 1992 we built a time capsule but we have never put anything in it. We have a brass box and would like to put a history book and some bicentennial things in there. If anybody has something they’d like to have considered please bring it forward. Mr. Osborn, Mr. Parham and I are going to participate in the program.

Mrs. McNear asked do these items need to be related to the City or just the times.

Mayor Webster replied either one.
   
Clerk of Council/Finance Director – Mrs. McNear said for the quarter ending September 30th through diligent monitoring and controls, we have expended 67 percent of what was budgeted year-to-date. $16.3 million has been budgeted for the year and $10.9 million expended. We have receipts for earnings tax of $10.5 million through October. I feel sure we will fall short of what our anticipated budget was but we have collected $2.6 million this month.

Mayor Webster said last year we took in $14.8 million in earnings tax. This year we’re shooting for $14.4 million. We are now estimating revenues will be about $13.7 million, about $700,000 short. At the end of June we were right on budget so this erosion has taken place in the last six months of the year.

Mrs. McNear said we do have real estate taxes due in the next couple of weeks.

Administrator’s Report – Mr. Parham stated Ordinance 25-2009 is on the agenda. According to the Law Director’s office we need to vote the ordinance down tonight.
The Parks and Recreation Director, Greg Karle shared with me that our website was updated for the Community Center in June and since then we have 181 hits to the website. The slide shows on the web site are the most popular and the most popular blog has been “Change Your Spare Tire”.
   
Law Director’s Report         -     no report
   
Engineer’s Report – Mr. Shvegzda said the SR 4 improvement at Crescentville is essentially complete. The SR 4 continuous northbound lane is also substantially complete. The pavement on the north side of Crescentville Road at SR 747 is complete. The remainder of the signal is being installed. The southbound lane to Kemper Road at the I-275 eastbound off ramp is the last section to be paved. That is supposed to take place this week. The SR 4 southbound lane addition at I-275 plans have been submitted to ODOT. Construction is anticipated to start in April 2010. The Northland Boulevard repair and resurfacing project is scheduled to be awarded in early February 2010 with a probable construction start of April 2010.

Mr. Parham asked would you comment on the I-275 project?

Mr. Shvegzda responded they expect this season’s completion which would be everything except the final wearing course would be complete November 19th. The next year the final stage of the project will include the final wearing course across the project area and the last section of sound wall in the vicinity of I-275/SR 4 westbound off ramp.

Mr. Vanover said I hope they redo the landscaping on the southeast corner at SR 747/Crescentville Road because there is a wagon rut through there.

Mr. Shvegzda said we’ll look at that.

Mayor Webster asked will they do away with the express lane?

Mr. Shvegzda said Thursday night they intend to switch the barrels out so we have four lanes westbound from Chesterdale to Winton and next week the express lane will be gone from west of Chesterdale. Subsequent to that, the rest of the express lane will be eliminated this year.    

    COMMUNICATIONS

    Mrs. McNear said the Board of Elections sent us an advertisement to inform us that the proposed Charter amendments will appear in The Enquirer on Monday, October 19 and October 26.

    Mrs. McNear stated the second notice is from Time Warner Cable notifying us of a price increase for the basic tier and standard tier service effective November 14th. The customers have already begun to be notified. The basic service will change from $10.46 to $11.45 per month and the standard service tier will change from $45.02 to $49.54. They say eighty percent of the customers will not experience a rate increase.

    COMMUNICATIONS FROM THE AUDIENCE -    none

    ORDINANCES AND RESOLUTIONS

ORDINANCE NO. 25 -2009 “DECLARING ONE VEHICLE AS SURPLUS AND AUTHORIZING THE CITY ADMINISTRATOR TO ADVERTISE, AUCTION AND ENTER INTO A CONTRACT FOR SALE OF SAID VEHICLE AND DECLARING AN EMERGENCY”

Mrs. Harlow said we have heard from Administration that they would like us to vote this down. They plan to use the vehicle for other City business.

    Mr. Vanover made a motion to adopt and Mr. Galster seconded.

    Ordinance 25-2009 failed with six negative votes.

OLD BUSINESS                         -     none

    NEW BUSINESS

    Mrs. Harlow said I would like to mention that you had in your mail today the Boards and Commissions list. There are some positions that are expiring and if you have someone you’d like to bring forward, we would look at nominations for those positions at the first Council meeting in December.

    Mrs. McNear said this Friday is the Viking 50 event, a fundraiser for the Princeton High School scholarship fund. We appreciate anyone coming out who would like to participate. The homecoming parade has been rescheduled for October 31st at noon.

    Mrs. McNear said we have a liquor license for Lehigh Gas of Ohio, LLC coming from Standard Oil. It is a C1, C2 permit. Council had no objections.

    MEETINGS AND ANNOUNCEMENTS             -     none
   
COMMUNICATIONS FROM THE AUDIENCE        -      none

Mr. Danbury made a motion that Council go into executive session as a committee of the whole to discuss economic development and personnel issues. Mr. Vanover seconded. The motion passed with six affirmative votes.

Council went into executive session at 8:13 p.m. and reconvened at 9:37 p.m.

UPDATE ON LEGISLATION STILL IN DEVELOPMENT    -    none

RECAP OF LEGISLATIVE ITEMS REQUESTED       

Boards and Commissions                     -     December 1

Council adjourned at 9:39 p.m.

                        Respectfully submitted,



                        Kathy McNear
                        Clerk of Council/Finance Director

Minutes Approved:
Marjorie Harlow, President of Council



__________________________, 2009