President of Council Kathy McNear called Council to order on November 15, 2006, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.   Mr. Knox gave the invocation.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Harlow, Squires, Vanover, Wilson and McNear. 

 

            The minutes of November 1, 2006 were approved with six affirmative votes.  Mrs. Harlow abstained.

 

RESOLUTION R18-2006 “COMMENDING THE BICENTENNIAL COMMITTEE AND SPONSORS OF SPRINGDALE’S BICENTENNIAL CELEBRATION”

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mr. Danbury said I just want to thank everyone for all the work they put forth.

 

Mr. Osborn said if you were not close to the activities that occurred in August and September you really can’t appreciate how critical the volunteers were to making everything successful.  We could not have done it by ourselves and I was overwhelmed when we put information out to the public about what we’d like to do, that people were coming to us.  They just stepped forward.  We chose not to name City employees this evening only because there were so many of them in so many different departments but I would like to commend all the City employees who put so much time and effort into making this bicentennial event a success.

 

Mr. Vanover and Mrs. Harlow offered their thanks.

 

Mr. Galster stated I wanted to point out a few things as far as the veterans’ memorial goes.  A lot of organizations donated proceeds or sponsored holes at the golf outing where all that money went to the veterans’ memorial.  Frame USA’s art show money went to the veterans’ memorial; the seniors’ cookbook profits; Casco Fire protection as major golf outing sponsor.

 

Mayor Webster said it wasn’t just Cecil’s and my ideas on some of the events we had.  We solicited ideas from Council and the public at large.  Instead of just having one big blowout we wanted to have several venues throughout the month.  I think we were very successful in doing that.  I was very fortunate to be mayor of this city while we celebrated our bicentennial but that doesn’t mean a whole lot unless you have a Council like this and City Administrator like Mr. Osborn and a city staff from directors all the way down to the lowest paid person on the staff.

 

Resolution R18-2006 passed with seven affirmative votes.

 

Resolutions and gifts were passed out.

 

Mr. Osborn said there was one more award we wanted to give out to someone who wasn’t on any of our committees, didn’t have a role in staging the events but without her contributions it would not have been as successful.  I would like Andrea Reeves from the Tri-County Press to step forward to accept this award.

 

            COMMITTEE AND OFFICIAL REPORTS

            Civil Service Commission                                                   -           no report

Rules and Laws                                                                     -           no report

Public Relations                                                                    -           no report

Public Health, Safety & Welfare                                           -           no report

Public Works                                                                          -           no report

Public Utilities                                                                        -           no report

                                                                                           

Capital Improvements – Mr. Danbury reported that two lanes are open in each direction under the bridge at the grade separation.  The final alignment for Progress Place to the intersection of SR 747 as well as the entrance to Staples.  The ramp work is to be completed by the end of this week.  The intermediate asphalt surface will be done this year with a final coat put on next year.  The water main construction is completed for the Kemper Road Phase III project.  Storm sewer work and modular wall construction and widening of Tri-County Parkway has already begun.  The Fire Department HVAC replacement is completed.  The SR747 pavement replacement at I-275 is completed except for the final asphalt in the southbound lanes.  The remaining work should be completed this week.  The equipment installation for the Police Department firing range is scheduled to be completed at the end of this month.  The Community Center renovation is substantially completed.  The SR 4 lane north of Glensprings design work will be done next year with construction in 2009.

                                                                                           

Finance Committee                                                              -           no report

 

                                                                                           

Planning Commission -  Mr. Galster said that Jake Sweeney Dodge requested approval of a tree removal/landscape plan.  We don’t want to just cut all the trees down so we’re waiting for them to get together with staff and come up with a landscape plan that will preserve as many trees as possible but also accomplish more visibility for that location.  That was continued.  A minor revision to the approval of the development plan for Tri-County Mall was approved 6-0.   The Wal-Mart expansion was approved 6-0.  There is still a slight issue on an access road and we’re waiting for that to get worked out with the City Engineer.  A proposed T district zoning approval on West Sharon Road was delayed until the December meeting.

 

Mr. Danbury asked is there a time frame for Tri-County Mall to make it presentable.

 

Mr. Osborn responded the Mayor, Mr. Tulloch and I had a meeting with the ownership.  They had wanted to move forward quicker but they went through a redistribution of ownership.  They also have to get consent from the anchors in order to make changes to the exterior of the buildings and make changes in the parking lot, etc.  The process is very time consuming.  The leasing seems to be very positive.  I think they would like to move along as fast as we would like them to move along.  The changes at the J C Penny store are ongoing.  We have a new outlot and new entrance to be installed as well as other elevation changes that will be coming before Planning Commission.

 

Mr. Danbury said there is a restricted area to keep fall out from debris out.  Will that affect the flow of traffic?

 

Mr. Osborn replied I don’t know how much traffic actually uses that ring road now.  Without Penney’s there and the ability to go through Penney’s to get to the mall, that’s probably going to be some of the last parking that people take. 

 

Mr. Shvegzda stated there is a ring road outside the construction area.

                                                                                           

Board of Zoning Appeals                                                     -           no report

                                                                                           

Board of Health – Mrs. Harlow said a regulation for new food service/food establishment/vending machine locations license fees was passed.  Mrs. Mitrione gave a report on the tabletop exercise that the Health Department participated in.  She said there were communications problems, i.e., some cell phones, ham radios and the Marcs radio did not work in the basement.  The first flu immunization clinic was held November 30 and 390 people were inoculated.   Mrs. Harlow said there will be a city-wide blood drive December 11 to December 15, and the mammogram van will be at the Community Center on January 1, 2007.

                                                                                           

Veteran’s Memorial Committee                                          -           no report

 

O-K-I – Mr. Knox stated that OKI decreased the elected representatives from twenty-two  to ten and increased the residents from ten to twenty.  Townships with over 40,000 residents will be represented.  They were not in the past.  Bill Blaydes, chairman of the River of Trade Coalition addressed the group.  A lot of traffic goes up I-75.  They are helping us to work on the Brent Spence bridge replacement.  Kansas City is working to have the route come through them instead of us.  Industry goes where they have good transportation.

 

Mayor’s Report – Mayor Webster reported that Chief Laage requested the Food for Fines program be in effect again this year.  It will run from November 23 to December 25.  SOS is going to combine efforts with the Police Department to support needy families with food, clothing and toys during the holidays.

                                                                                           

Clerk of Council/Finance Director                                       -           no report

                                                                                           

Administrator’s Report – Mr. Osborn said the Police Department completed a three and one-half day review on accreditation.  The Police Department has been working for a long time and the assessment appears to be very positive. 

 

Mr. Osborn said there will be a meeting on November 28 regarding the I-275 project to provide information to the business community as to what impact this will have on transportation and traffic.  It is important that they know what is ahead.

 

Mr. Osborn reported that we had an e-mail from Glendale advising us that their EMS service will be pursued with Woodlawn in January.  They already contract their fire service with Woodlawn and it would be best for them to have both at the same place.

 

Mr. Osborn said water main work is occurring around Audie Court and Benedict.  He said it will begin December 4 and be completed by the end of January.  They will resurface the area in April.

 

Mayor Webster asked will Water Works notify the residents or should the City do that?

 

Mr. Osborn replied he would check with Water Works and make sure that the residents are notified.

                                                                                           

Law Director’s Report                                                          -           no report        

Engineer’s Report                                                                 -           no report

 

            COMMUNICATIONS                                                                        -           none

 

            COMMUNICATIONS FROM THE AUDIENCE                 -           none

 

ORDINANCES AND RESOLUTIONS

 

Public Hearing

ORDINANCE NO. 73-2006 “APPLYING TRANSITION DISTRICT OVERLAY ZONING AND AMENDING THE ZONING MAP OF THE CITY OF SPRINGDALE TO CHANGE 0.59 ACRE OF PROPERTY AT 11093 SPRINGFIELD PIKE FROM GENERAL BUSINESS (GB) TO GENERAL BUSINESS – TRANSITION (GB-T), BOUNDED BY 160.22 FEET OF FRONTAGE ON SPRINGFIELD PIKE AND IS LOCATED APPROXIMATELY 370 FEET NORTH OF WEST SHARON ROAD (THE DAVID FAMILY LIMITED PARTNERSHIP)”

 

      Mr. Galster made a motion to drop Ordinance 73-2006 from the agenda and Mr. Vanover seconded.

 

      The motion passed with seven affirmative votes.

 

Public Hearing

ORDINANCE NO. 74-2006  “APPLYING TRANSITION DISTRICT OVERLAY ZONING AND AMENDING THE ZONING MAP OF THE CITY OF SPRINGDALE TO CHANGE 1.55 ACRES OF PROPERTY AT 242 AND 252 WEST SHARON ROAD FROM RESIDENTIAL SINGLE HOUSEHOLD – LOW DENSITY (RSH-L) TO RESIDENTIAL SINGLE HOUSEHOLD – LOW DENSITY – TRANSITION (RSH-L-T), BOUNDED BY 277.25 FEET OF FRONTAGE ON WEST SHARON ROAD AND ARE LOCATED APPROXIMATELY 450 FEET WEST OF SPRINGFIELD PIKE (VICKERS 242, MELAMPY 252)

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Dr. Michael Todd said the concept for this plan has been in the works for seven to eight years.  We don’t have the facilities for specialists.  This will benefit  our practice and the three major retirement facilities in the area.

 

Lee Ward, MSP, said the site is 18,000 square feet.  We have requested setback leniency.  It will be a two-story office building with parking in front and back.  We are working on sanitary sewer availability.

 

Bobbie Stringfellow said Canfield Properties does high construction quality.

 

Mr. Danbury asked how many people will be in the office?

 

Dr. Todd replied it would depend on the type of practice.

 

Mr. Danbury asked how many parking spaces?

 

Mr. Ward replied either 108 or 113.  Only 102 are required.

 

Mr. Danbury said that’s a lot of people going in and out in a busy area.  We could have a bottleneck there.

 

Mr. Galster stated Council should go with Planning Commission’s recommendation.  This is a separate issue.  Look at the preliminary plan as approved by Planning.  Planning shares your concerns and is working on it.

 

Mr. Wilson asked have you identified what specialists you want.

 

Dr. Todd answered we have not.  The focus is on cardiologist, radiologist, podiatrist and physical therapy.

 

Mr. Vanover said Coffee at the Pike is the ordinance that was dropped.

 

Mr. Osborn said we want to give Council the opportunity to see that it fits our long-term goals.  An office condominium, especially medical, is ideal for that corner.  We are going to find a way to make this work.   Chances like this don’t come along every day.

 

Mr. Tulloch said two years ago I joined the City.  A couple of priorities set were set out for me.  Bobbie and I talked two years ago.  They have been working very diligently on this project.  It meets the objectives of the City.  Canfield is very experienced and we are strongly in favor of this project.

 

Mr. Wilson said you have an excellent five-year plan.  Have you thought about expanding.

 

Ms Stringfellow responded the property to the left is vacant.  We are inquiring about the availability.  We need good solid commitments on the first building; then it would be in our interest to pick that up.

 

Mr. Galster part of the transitional property is delayed to the next meeting.  That is the property to the left.

 

Ordinance 74-2006 passed with seven affirmative votes.

 

Public Hearing

ORDINANCE NO. 75-2006  “APPROVING THE AMENDED TRANSITION PRELIMINARY DEVELOPMENT PLAN OF APPROXIMATELY 1.55 ACRES LOCATED AT 242 WEST SHARON ROAD AND 252 WEST SHARON ROAD (VICKERS AND MELAMPY)”

 

            Mr. Danbury made a motion to drop the David property from this ordinance and Mrs. Harlow seconded.  The motion passed with seven affirmative votes.

 

            Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

            Ordinance 75-2006 passed with seven affirmative votes.          

 

ORDINANCE NO. 77-2006  “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH JONATHAN SMITH FOR PUBLIC DEFENDER SERVICES FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”

 

Ms Harlow made a motion to adopt and Mr. Vanover seconded.

 

Ordinance 77-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 78-2006 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH DONALD W. WHITE TO SERVE AS MAYOR’S COURT MAGISTRATE FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Mayor Webster said there is an increase from $16,500 to $17,000.  I have heard nothing but accolades about him.  I appreciate your support on this ordinance and the previous one.

 

Ordinance 78-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 79-2006 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH MARK E. PIEPMEIER FOR PROSECUTING SERVICES FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mayor Webster said Mark Piepmeier is a Sharonville resident and auditor.  He is a trail counsel in the Hamilton County prosecutor’s office and is one of the top prosecutors in the Tri-State area.  The compensation is the same as last year.

 

Ordinance 79-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 80-2006 “DECLARING 32 POLICE DEPARTMENT BICYCLES AS SURPLUS PROPERTY AND AUTHORIZING THE CITY ADMINSTRATOR TO DONATE THE BICYCLES TO VINEYARD COMMUNITY CHURCH AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mr. Osborn said I have Exhibit A, the physical description of the bicycles.

 

Ordinance 80-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 81-2006 “AUTHORIZING THE EXPENDITURE OF $119,067.45 TO THE PAYNE FIRM RELATED TO PROPERTY REMEDICATION AT 365 W. KEMPER ROAD AND DECLARING AN EMERGENCY”

 

            Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

            Mr. Osborn stated this is the second of two ordinances.  At the last meeting we passed one for Orin.   Our original estimate was for 280 tons to be removed.  A total of 967.65 tons of material was treated and removed at a total cost of remediation of $310,826.44.  We also removed asbestos, underground fuel tanks, septic tanks at a cost of $25,196.

 

            Ordinance 81-2006 passed with seven affirmative votes.

 

OLD BUSINESS

 

Mr. Knox said we have a liquor license company share ownership change for Sukhmani Corporation (Taj Mahal).  There were no objections.

 

Council reappointed Ed Knox to represent Springdale at OKI for another year.

 

            NEW BUSINESS

 

            Mr. Galster said the Wal-Mart project before Planning Commission includes a rain garden.

 

            Mr. Knox said there is a meeting about rain gardens on November 29.

 

            MEETINGS AND ANNOUNCEMENTS

 

            Tree lighting ceremony                                             -           November 26

            Board of Zoning Appeals                                         -           November 21

           

COMMUNICATIONS FROM THE AUDIENCE     -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT            -           none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED                       -           none

 

Council adjourned at 8:40 p.m.

 

                                                                        Respectfully submitted,

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

__________________________, 2006