President of Council Kathy McNear called Council to order on  December 20, 2006, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.   Mr. Knox gave the invocation.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Harlow, Squires, Vanover, Wilson and McNear. 

 

            The minutes of December 6, 2006 were approved with six affirmative votes.   Mrs. Harlow abstained.

 

            COMMITTEE AND OFFICIAL REPORTS

            Civil Service Commission – Mr. Strange said I want to give you a review of the year.  We administered the firefighter exam in March and as a result three firefighters were hired.  We tested and interviewed for a violations bureau clerk in April.  We used the 2005 list to hire four patrol officers.  We also tested and interviewed for an administrative assistant and that decision has been delayed until 2007.  We authorized the City to hire a public health nurse, an adult senior programmer, fitness center manager and assistant public works superintendent.  We also heard appeals.  Not all of these were new positions.  In a lot of cases we were waiting to backfill positions.

 

Rules and Laws                                                                 -               no report

Public Relations                                                                 -               no report

Public Health, Safety & Welfare                                         -               no report

Public Works                                                                      -               no report

Public Utilities                                                                     -               no report

                                                                                           

Capital Improvements – Mr. Danbury said both westside ramps on I-275 of the CSX grade separation are completed.  The contractor will be working on constructing new driveways, signals and overhead signage and lighting during the winter.   Work on the Tri-County Parkway portion of the Kemper Road Phase 3 project has been halted for the holidays but we will be starting the widening of the bridge in late January. The Fire Department HVAC system is operational.   The Community Center construction is substantially complete.  There will be an open house on January 5, 2007 to show off the new senior room.

 

Mr. Vanover asked is there going to be additional signage for the thru and turn lane on SR 747?  I noticed people jumping over into the exit lane to get onto I-275 west and then having to get back in to go through.

 

Mr. Shvegzda said part of that is the additional overhead signage that they will be placing during the winter.

                                                                                           

Finance Committee -  Mr. Wilson said the Finance Committee met last week to review the 2007 budget which we will go over later.

                                                                                           

Planning Commission – Mr. Galster said they had election of officers and Bill Siefert was re-elected chairman; Dave Okum, vice-chairman and Lawrence Hawkins, secretary.  The application for tree removal/landscape plan at Jake Sweeney Dodge, 1280 Kemper Road was put off until January at the applicant’s request.  A proposed T-district zoning on West Sharon Road was approved 7-0.  The proposed Kemper Square landscape plan to remove and replant trees was approved 7-0.  A concept plan for a proposed lake-view project for Maple Knoll Village to remove the cottages and replace with two and three story buildings was approved 6-1.  A plat approval for Pictoria Plaza was approved 7-0 pending approval by the City Engineer. 

                                                                                           

Board of Zoning Appeals – Mrs. Harlow said for the November 21 BZA meeting we had approval of a variance for a sign at 125 Boggs Lane to be in line with the

 

lawyer’s sign.  It was approved 5-0.  A request for a garage 24’ x 40’ at 514 Lafayette Avenue was tabled because the applicant did not show up.  We did look at it last night and it was defeated 7-0.   Approval was given for a fence to be erected with the posts on the outside at 1059 Ledro Street.

 

Mr. Squires said at the December 19 meeting Mr. Okum was re-elected chairman; Mrs. Harlow, vice-chairman; and Jane Huber, secretary.   The first application was to allow a 39 foot front yard setback at Maple Knoll and it was approved 6-1.  The second request was for an existing deck one foot from the property line at 697 Yorkhaven Road  The deck had been built in 1986 several feet from an existing fence.  The fence was actually inside the neighbor’s yard, making the deck only one foot from the property line.  The applicant agreed to move the deck back to the 1986 requirement and that was approved 5-2.

 

Mr. Galster said the setback at Maple Knoll did not decrease what they have presently.  Instead of single story buildings it would be two and three story buildings.

 

Board of Health – Mrs. Harlow reported Mrs. Mitrione informed us that we have received a grant of $18,000 from the Public Health Initiative.  About $10,000 of that is base money being given to the three outlying health departments in Hamilton County to provide additional pandemic flu dollars, immunization clinics, SWIPERS program, etc.  She also talked about the smoking ban and at this time it is an educational program.  If the Health Department gets complaints they will be sending out letters to educate the businesses or the public that smoking is now prohibited.  Seven hundred forty-nine people were inoculated at the flu clinics.    Dr. Ketring and Mrs. Hart were reappointed to the board.

                                                                                           

Veteran’s Memorial Committee – Mr. Wilson said I will hold off comment until we get to the budget.

 

O-K-I                                                                                   -               no report

Mayor’s Report                                                                   -               no report

 

Clerk of Council/Finance Director – Mr. Knox said Ordinances 85 and 86 are highly recommended.  This is the six consecutive year Mr. Williams has garnered the award of excellence for the CFR (Comprehensive Financial Report).

                                                                                           

Administrator’s Report- Mr. Osborn stated we will be requesting legislation for the SR 4 paving project that we expect will occur in the first quarter of 2008.  This will be the resurfacing and repair of SR4 from the Glensprings intersection to 800 feet south of Crescentville Road.  This project has a cost estimate of $406,316 of which ODOT will pay $300,000 and the City’s share will be $106,316.  We are obliged to make a deposit of that amount with the State by January 15.  It will be in an escrow account until the project starts.

 

Mr. Osborn said we received word today that the City has received a DARE grant in the amount of $18,462.  This represents fifty percent of one DARE officer for nine months.  I congratulate Marsha Bemes for her hard work in getting us this grant. 

 

Mr. Osborn continued the 2007 annual appropriation ordinance, a resolution authorizing the use of municipal funds and a resolution requesting advance payment from the County Auditor are requested for the next meeting.  Ordinance 90-2006 has been added to the agenda tonight for the sale of an ambulance on e-bay.  The ambulance was replaced last summer.

                                                                                           

Law Director’s Report                                                        -               no report         

Engineer’s Report                                                              -               no report

 

            COMMUNICATIONS

 

            Mr. Knox read a letter from the Village of Glendale: “On behalf of the Mayor, Council and staff of the Village of Glendale I wish to thank you for the splendid service for your emergency medical services staff rendered to citizens and employees of Glendale.  Your city has, without a doubt, one of the finest  fire departments in Hamilton County and all of you should be very proud.  Chief Michael D. Finney now has over twenty firefighter volunteers who are in training and three key supervisors have been promoted to assist him with our evolution into a viable fire department.  We recently signed an agreement with the Village of Woodlawn to continue their fire service response into Glendale for a one year period or until such time that Chief Finney is confident that a dual response is no longer necessary.  As you know, both Springdale and Woodlawn felt it best to consolidate EMS with fire services should a contract extend beyond 2006.  As such, we have come to terms with the Village of Woodlawn to be providing EMS service to the Village of Glendale at 12:01 a.m. on January 1, 2007.  Chief Rick Mynattt will notify the Hamilton County Communications Center as will Chief Michael Finney, both well in advance of the transition date.  No doubt Chief Dan Shroyer will need to do the same.  In closing, I would like to thank you, Mayor Webster, your Council, Chief Shroyer and all the staff that made all these years of emergency medical services possible.  We hope there will always be a mutually beneficial and reciprocal relationship between our two neighboring communities.  Whenever you have a need we can assist with, you have only to ask.  Walter D. Cordes, Village Administrator.”

 

            Mr. Knox said the second letter is from Time-Warner:  “Dear Mr. Osborn:  I am writing in an on-going effort to keep you apprised of the developments affecting the cable television system serving your community.  Our agreement with programmers to carry their services routinely expire from time to time.  We are usually able to obtain renewals and extensions of such agreements and carriage of programming services is discontinued only in rare instances.  Our agreement with Encore channels, HGTV, Fox Sports Ohio, Showtime and Movie Channel, and GAC on demand are due to expire soon and we may be required to cease carriage of one or more of these channels or carried in the near future.  Pam McDonald, Vice-President of Public and Government Affairs”

 

COMMUNICATIONS FROM THE AUDIENCE                   -              none

 

ORDINANCES AND RESOLUTIONS

 

Mr. Danbury said there are some applicants who have shown interest in the positions being appointed by Resolution R19-2006 and R20-2006 and Council members have not been able to get in touch with them.  I recommend that we table these until the next meeting.  Mr. Vanover seconded.  The motion passed with seven affirmative votes.

 

Mrs. McNear said we have had a request to move Ordinance 90-2006 to the first ordinance to take care of the fact that we had out of town guest here for this issue.

 

ORDINANCE NO. 90-2006  DECLARING AN AMBULANCE AS SURPLUS PROPERTY AND AUTHORIZING THE CITY ADMINISTRATOR TO ADVERTISE, AUCTION AND ENTER INTO A CONTRACT FOR SALE OF SAID AMBULANCE AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Ordinance 90-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 85-2006  “SUPPLEMENTAL APPROPRIATION ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES FOR THE CITY OF SPRINGDALE, OHIO DURING THE FISCAL YEAR ENDING DECEMBER 31, 2006”

 

Mr. Galster made a motion to read by title only and Mr. Danbury seconded.  The motion passed with seven affirmative votes.

 

Mr. Galster made a motion to adopt and Mr. Squires seconded.

 

Mr. Osborn said under Section 3 there were no additional appropriations into the general fund.  The City was able to alter line items within the general fund without having to appropriate additional money. 

 

Mayor Webster said if you look at the first line item under Section 4, we have requested the County Auditor to give us the authority to appropriate an additional $2.4 million, which tells you the City had a very good year and several revenue sources came in over budget. 

 

Ordinance 85-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 86-2006  “TEMPORARY APPROPRIATION ORDINANCE FOR THE PERIOD JANUARY 1, 2007 UNTIL THE FISCAL YEAR 2007 APPROPRIATION PERMANENT ORDINANCE IS ADOPTED BY CITY COUNCIL”

 

Mr. Wilson made a motion to adopt and Mr. Danbury seconded.

 

Mr. Osborn stated there will be three business days in 2007 before the Council meeting on January 3, 2007 so we need to make a small appropriation to cover the City’s operations for those first three days of the year.

 

Ordinance 86-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 87-2006  AMENDING ORDINANCE NO. 68-2005 TO PROVIDE FOR WAGE INCREASES AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mr. Danbury seconded.

 

Mr. Osborn said this ordinance increases wages by 3.5% for 2007.  The firefighters are still in negotiations so that is undetermined at this time.  The Police Department and remainder of full-time employees and part-time firefighters will receive 3.5%.

 

Mr. Galster said on Exhibit D, the teen advisor has no grade or pay.

 

Mr. Osborn responded I’ll have to check on that.

 

Ordinance 87-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 88-2006  “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH PREMIER MECHANICAL FOR SERVICING HVAC, HOT WATER AND CONTROL SYSTEMS AND DECLARING AN EMERGENCY”

 

Mr. Vanover made a motion to adopt and Mrs. Harlow seconded.

 

Mr. Osborn stated that this company has provided its services to the City for the past three years.  They’ve done the best job of anyone we’ve had.   They have had a contract with us and they have offered to renew it at the same rate.  This rate was bid earlier, not at this point.

 

Ordinance 88-2006 passed with seven affirmative votes.

 

ORDINANCE NO. 89-2006  AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO AMEND THE AGREEMENT WITH WOOD & LAMPING LLP FOR LEGAL SERVICES TO THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY”

 

Mr. Danbury made a motion to adopt and Mr. Wilson seconded.

 

Mr. Galster asked are these rates up-to-date?

 

Mr. Schneider replied they are the rates we started with and have increased on a regular basis.  I am providing services here $170 an hour.  My corporate rate is $325 an hour.  It will vary depending on what associate is working on a project.

 

Mr. Osborn said the rates are tracked more closely to the cost of living.

 

Ordinance 89-2006 passed with seven affirmative votes.

 

RESOLUTION R19-2006  APPOINTING____________________________ AS A MEMBER OF CHARTER REVISION”

 

Tabled.

 

RESOLUTION R20-2006  APPOINTING ________________________ AS A MEMBER OF THE CIVIL SERVICE COMMISSION”

 

Tabled.

 

RESOLUTION R21-2006  CONFIRMING THE MAYOR’S APPOINTMENT OF RITA HART AS A MEMBER OF THE BOARD OF HEALTH”

 

Mrs. Harlow made a motion to adopt and Mr. Squires seconded.

 

Mayor Webster said both Mrs. Hart and Dr. Ketring have served for many years on the Board of Health and are both valuable members.

 

Resolution R21-2006 passed with seven affirmative votes.

 

RESOLUTION R22-2006  CONFIRMING THE MAYOR’S APPOINTMENT OF KEVIN KETRING AS A MEMBER OF THE BOARD OF HEALTH”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Resolution R22-2006 passed with seven affirmative votes.

 

BUDGET DISCUSSION

 

Mr. Wilson said we have a solid year end general surplus.  However, there are some 2007 items that will take two-thirds of the surplus revenue,   We have budgeted a flat return for 2007.  The 2007 expenditures exceed 2006 by 10%.  We’d like to bring the insurance fund up to $5 million by adding $250,000 a year to the fund.

 

Mayor Webster said the City’s 2004 note will be paid off in 2007 as well as the urban renewal note.  The only debt will be the Community Center debt of $3.9 million.

 

Mr. Osborn reported we had a solid revenue for 2006.  The operating budget was under spent by $400,000.  We have big expenditures for capital improvements in 2007.  We knew it was coming.  2007-2008 are critical years and then it should level out.  We are meeting our fiscal goals – to retire the debt and grow savings.  Seventy-seven percent of the income in the general fund comes from income tax. 

 

Mrs. Harlow said I heard the cities were losing the estate tax.

 

Mayor Webster responded the State has talked about doing away with it for fifteen years but the allocations have not changed.

 

Mr. Knox said the legislature can only do things in two year increments but there is no change for this biennium.  However, it may go away in 2016.

 

Mr. Osborn said we are looking at a possible fire station on the other side of town.  We are recommending that we do a needs assessment and site location; and possibly partner with Sharonville.

 

Mr. Osborn reported even though we have altered the animal nuisance program, the costs are still up.

 

Mr. Osborn said we are doing active maintenance in the Parks and Recreation Department, replacing fencing around the Community Center and Ross Park; also backstops, and modifying the bleachers.  We have replaced the color copier, our primary bulk color copier for the City.

 

Mr. Danbury said the lighting in the concession stands and outside restrooms is inferior.   Mr. Osborn said he would look into that.

 

Mr. Osborn continued $33,500 has been budgeted for the 4th of July festival and $48,500 for the Taste of Springdale.   We felt that was a real success and want to build on it.

 

Mr. Osborn stated the waste collection contract goes through 2009 with a one-year option.

 

Mr. Osborn said the City donates $10,000 to the Greater Cincinnati Chamber of Commerce and is going to donate $5,000 to the local Chamber next year.

 

Mayor Webster said my daughter is executive director of the Chamber and if anybody objects, I won’t sign off on the budget.

 

Mr. Osborn stated the relationship goes back farther than the current director.

 

Mr. Osborn reported they are working on replacing the traffic controllers.  Seven on SR 747 have been replaced and the remaining six will be replaced next year.

 

Mr. Osborn reported the City received a Homeland Security grant for street security around Tri-County Mall.  It will identify vehicles entering and existing the mall.  It may expand to other key intersections in the next five years.

 

Mr. Osborn said the Church Street parking lot will be reconstructed and expanded. 

 

Mayor Webster said there is a potential Phase 2 for parking to entice a developer to purchase properties on Springfield Pike.

 

Mr. Osborn said a sidewalk will be put in from Olde Gate to Springfield Pike.

 

Mr. Osborn said Kemper Road Phase 3 will cost $2,489,000 and $1.6 million will be our share.

 

Mr. Danbury said I wonder if anybody has looked at where Glensprings dead ends into SR 4.  There is always a bottleneck and people who want to turn right go over the curb and into the grass.

 

Mr. Osborn responded we are engineering a project this coming year that will modify the Glensprings intersection to some degree and add a continuous on-ramp to eastbound I-275 through the intersection at the eastbound exit ramp off I-275.   We can take a look at that.

 

Mr. Osborn reported we have budgeted $250,000 for the Veteran’s Memorial in next year’s budget for Phase I.   We will get a substantial amount of the site improved for that first $250,000.  I think it’s a good investment because we are continuing our efforts for fundraising from the private sector and public.  If we can show them some progress, that will make it easier to raise additional funds to complete it.  We put another $250,000 in the budget for 2010.

 

Mr. Osborn said we have a project in the works at SR 4 and West Kemper Road to develop additional lane capacity. 

 

Mayor Webster said I want to congratulate Mr. Osborn and his staff.  I really appreciate their efforts.  We are a community 10,000 people and we are spending $10 million a year in capital projects.  It’s not only our capability to generate that kind of revenue but it’s a great reflection on Mr. Osborn to go out and find sources of revenue. 

 

Mr. Osborn said I’d like to recognize the department directors, particularly our Finance Officer, Jeff Williams, and Derrick Parham, as well as Martha Brillhart and Marty Holden.  In anticipation of transition next year I’ve been drawing Jeff Williams into the process more and more. 

 

OLD BUSINESS

 

            Mr. Danbury said at our last meeting I brought up the issue of wood burning boilers.  I found some information if anyone is interested in looking at it.  The State of Washington EPA does not certify wood burning boilers.  The emission for one wood burning stove is equal to the same emissions of thirty gas furnaces.   The typical wood boiler would use four to six cords of wood a year. 

 

            NEW BUSINESS

 

            Mr. Knox said we have a request for a D5-B liquor license for BJ’s Restaurant which will be operating in the Tri-County Mall.  There were no objections.

 

            Mrs. McNear said the term of vice-president expired in December so we will need to make an appointment at the next meeting.

 

            MEETINGS AND ANNOUNCEMENTS                                   -           none

           

Mrs. Schneider said Jeff Forbes will be present at the next two meetings.

 

COMMUNICATIONS FROM THE AUDIENCE                        -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT       -           none

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Ordinance for SR 4 resurfacing                                             -           January 3

2007 Annual appropriations                                                    -           January 3

Authorization of deposit of municipal funds                            -           January 3

Request for advanced payment from Hamilton County Auditor         January 3

 

Council adjourned at 9:18 p.m.

 

                                                                        Respectfully submitted,

 

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

 

__________________________, 2007