Council was called to order on January 7, 1998 at 7:00 p.m. by President of Council Randy Danbury.

 

The Pledge of Allegiance was recited by the governmental body and those in attendance. The Invocation was given by Mr. Knox.

 

Mayor Webster said with a great deal of sorrow I have to announce a former President of Council, Mr. John Shellenberger passed away very suddenly this past Saturday. He was very involved in the community and the sports programs. He served from the mid 1960s through 1973. John made a great contribution to the City. If you tour the City buildings you'll see a lot of plaques with Mr. Shellenberger's name on them. On behalf of the City I would like to express our sincere appreciation for John's efforts and our condolences to his family.

Mr. Knox took roll call. Present were Council members Galster, Manis, McNear, Pollitt, Vanover, Wilson and Danbury.

 

Mr. Danbury announced that Lisa Rammes is sitting in for Mr. Schneider and Don Shvegzda is filling in for Wayne Shuler. Mr. Shuler has been elected as treasurer for the Executive Committee of the American Consulting Engineers' Council. We're pleased to see that he was elected to that.

 

Minutes of December 17, 1998. Mrs. McNear said on page 6503, Section 8 on paragraph 3, it says where it says "Mrs. McNear, do you want to comment on how wide the sidewalks should be?", that should have been Ms. McBride. Also, in the next paragraph it said Mrs. McNear answered no. I believe that was Ms. McBride also. The minutes were approved with 7 affirmative votes.

 

COMMUNICATIONS

 

Mr. Galster read an e-mail from Christopher Huth: Dear Mr. Glaster: My name is Chris Huth. I read in the local newspaper that Springdale City Council was considering a regulation on where a resident could install or maintain their invisible fence. I strongly disagree that any resident should be forced to move their invisible fence. We happen to have a dog and employ this type of pet containment. We also have had our home violated by burglars on two different occasions. The one incident was reported to the police in June 1996. Our neighbor, Mr. Brooks, also had his home broken into and the burglars vandalized his home. This also was in June 1996. I have a job that requires me to leave the house in the middle of the night. We do not have a vicious dog but he will bark at strangers just like most other dogs. We have not had any more problems with anyone breaking into the house since the addition of our dog. My wife feels less threatened with the dog in the house, especially when I have to go to work in the middle of the night. I think it is very important that our dog has access around the perimeter of the house. Our fence does not allow the dog very close to the sidewalk. We also made sure that our invisible fence was not in the utilities' right of way. Invisible fences have an outstanding record of keeping the owners' dogs or cats contained within it. I have seen some dogs climb up and over a chain link fence. This is not possible with an invisible fence. I think we have enough government regulations in our lives. This would be another example of government stepping in and telling us what to do because a few people are opposed to something. Is the entire community of Springdale in favor of this proposal? Is it fair to residents who have had an invisible fence to incur the cost of moving the fence? Has anyone on Council found out how many people in Springdale own an invisible fence? Please research this more before coming to a hasty decision on this matter. Sincerely, Chris Huth, 11982 Cantrell Drive.

 

Mr. Galster said I did e-mail Mr. Huth back and give him some of the reasons why we are considering adopting new legislation in reference to invisible fencing. I also contacted him on the phone and I would anticipate that Mr. Huth would be before Council probably at the next meeting.

 

COMMUNICATIONS FROM THE AUDIENCE - none

 

PRESENTATION OF MAYOR'S AWARDS FOR CHRISTMAS DECORATIONS.

 

Mayor Webster said the job gets harder every year because of the outstanding job you folks do decorating this City. Thank you to everybody who put up even one strand of lights. I wish we could give an award to everyone. The awards were handed out to:

 

AREA 1

1st Place - Toler Family of 12065 Brookston Dr.

2nd Place Runge Family of 799 Yorkhaven

3rd Place Lee Family of 808 Ashcroft Ct.

Honorable Mention Kortanek Family of 860 Yorkhaven Rd.

Honorable Mention Walters Family of 894 Yorkhaven Rd.

Honorable Mention Webster Family of 882 Clearfield Ln.

Honorable Mention Reed Family of 12179 Kenn Rd.

Honorable Mention Baker Family of 890 Cedarhill Dr.

 

AREA 2

1st Place Veldhuis Family of 12095 Springdale Lake Dr.

2nd Place Compton Family of 11850 Fairsprings Ct.

3rd Place - Foster Family of 699 Glensprings Dr.

Honorable Mention Ramsey Family of 11856 Glenfalls

Honorable Mention Greene Family of 667 Glensprings Dr.

Honorable Mention Landsom Family of 11833 Knollsprings

 

AREA 3

1st Place Tie - Bosken Family of 681 Allen Ave.

1st Place Tie - Plum Family of 580 Cloverdale Ave.

3rd Place - Adams Family of 666 Allen Ave.

Honorable Mention - Singer Family of 693 Allen Ave.

Honorable Mention - Emerson Family of 696 Allen Ave.

Honorable Mention - Wolf Family of 462 Dimmick Ave.

Honorable Mention Hamm Family of 517 Cloverdale Ave.

Honorable Mention Smith Family of 653 Smiley Ave.

Honorable Mention Laage Family of 616 Cloverdale

 

AREA 4

1st Place Sandford Family of 591 Observatory Dr.

2nd Place Foster Family of 577 Observatory Dr.

3rd Place Audretch Family of 562 Grandin Ave.

Honorable Mention - Fenstermacher Family of 11493 Whallon Ct.

Honorable Mention Roberts Family of 480 Grandin Ave.

Honorable Mention Ball Family of 540 Observatory Dr.

 

AREA 5

1st Place Stacy Family of 375 Cameron Rd.

2nd Place Warken Family of 361 Naylor Ct.

3rd Place Turner Family of 370 Glensharon Rd.

Honorable Mention Williamson Family of 376 Cameron Rd.

Honorable Mention Black Family of 309 Glensford

Honorable Mention Kirkland Family of 483 Vista Glen

 

AREA 6

1st Place Owens Family of 105 Harter Ave.

2nd Place Salatowski Family of 11783 Van Cleve Ave.

3rd Place Carroll Family of 11718 Van Cleve Ave.

Honorable Mention Parrett Family of 196 Balsam Ct.

Honorable Mention Audretch Family of 11833 Lawnview Ave.

Honorable Mention - Meyer / Vanover Family of 11817 Neuss

Honorable Mention - Nadaud Family of 11756 Neuss Ave.

Honorable Mention - Woelfel Family of 11708 Van Cleve Ave.

Honorable Mention Reinhardt Family of 11772 Van Cleve Ave.

 

 

AREA 7

1st Place - Rish Family of 12122 Audie Ct.

2nd Place - Colegrove Family of 758 Ledro St.

3rd Place - Wolsing Family of 705 Castro Ln.

Honorable Mention Riley Family of 773 Tivoli Ln.

Honorable Mention - Akers Family of 777 Castro Ln.

Honorable Mention Ball Family of 978 Tivoli Ln.

Honorable Mention - Schmidt Family of 1003 Pilgrim Place

Honorable Mention - Atkisson Family of 780 Ledro St.

Honorable Mention Corwin Family of 12149 Benadir Rd.

 

ORDINANCE NO. 1-1998 "ACCEPTING A PROPOSAL UNDER THE STATE ADMINISTRATIVE PURCHASING PROGRAM AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH GRAHAM FORD FOR THE PURCHASE OF FOUR 1998 CROWN VICTORIAS FOR USE AS POLICE VEHICLES AND DECLARING AN EMERGENCY"

Mrs. McNear made a motion to adopt and Mr. Vanover seconded.

 

Mr. Osborn said we opened bids for this police package on January 5, 1998. We received only two bids locally, Lee Sander Ford at $21,679 a unit; and 32 Ford Mercury at $19,999 a unit. As a result we are recommending going with the state purchase agreement because the state purchase cost is slightly less than the two bids we received locally.

 

In response to Ms. Manis' question about delivery dates, Mr. Osborn stated that the delivery for the next one is about 4 weeks. He said I am not sure on this one.

 

Mr. Danbury asked if Ford is the only vendor producing cars. Mr. Osborn responded no, I'm surprised we didn't get bids from Chevrolet. We did distribute bid specifications to Chevrolet dealers. Chevrolet and Ford are typically in competition but this year we only received Ford bids.

 

Ordinance 1-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 2-1998 "ACCEPTING A PROPOSAL UNDER THE STATE ADMINISTRATIVE PURCHASING PROGRAM AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH STENGERS FORD FOR THE PURCHASE OF A 1998 FORD TAURUS SE FOR USE AS AN ADMINISTRATIVE VEHICLE AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Mr. Osborn said we opened bids on December 23, 1997. We received two bids, one from a Ford dealership for $17,985. We received a bid from McCluskey Chevrolet for $19,252. Again we are recommending going with the state purchase at $17,555. McCluskey had submitted an alternative bid that came in at just about the state bid but with far few features on the vehicle.

 

Ordinance 2-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 3-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO AMEND THE AGREEMENT WITH WOOD & LAMPING FOR LEGAL SERVICES TO THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY"

 

Mr. Galster made a motion to adopt and Mr. Wilson seconded.

 

Ordinance 3-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 4-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO AMEND THE CONTRACT OF CDS ASSOCIATES, INC. FOR ENGINEERING SERVICES TO THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

 

Ordinance 4-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 5-1998 "AUTHORIZING CDS ASSOCIATES, INC. TO PROCEED WITH THE ARCHITECTURAL AND ENGINEERING WORK NECESSARY FOR THE SPRINGDALE POLICE DEPARTMENT HVAC RENOVATION PROJECT AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

 

Mr. Danbury asked if the $26,000 takes care of all engineering projects.

 

Mr. Shvegzda replied yes. There is one portion of that that is real critical in regards to replacing the HVAC system and getting that in place before the cooling period of time.

 

Ordinance 5-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 6-1998 "AUTHORIZING CDS ASSOCIATES, INC. TO PROCEED WITH THE SURVEYING, ENGINEERING AND PLANNING WORK NECESSARY FOR THE S.R. 747/CSX GRADE SEPARATION PROJECT AND DECLARING AN EMERGENCY"

 

Ms. Manis made a motion to adopt and Mr. Wilson seconded.

 

Mr. Galster said someone brought up to me that when we remove the gates at this intersection, would it be possible to arrange to keep those gates either to use at the Crescentville crossing or if we have an at grade crossing between Tri-County and North American Properties? I know that the biggest thing with these gates is getting hold of them. I know that they are a lot safer if we can have two coming down on both sides and people can't swerve in-between them.

 

Mr. Osborn said there will be a temporary road to the east of the site where the underpass is being constructed. If they salvage out this hardware they may reuse it there for the two year period of the temporary road. The hardware actually belongs to the railroad, not the City. Whether it goes back in their inventory or whether it's reallocated to another location, I think is a lesser issue than trying to convince them to do something different. If we want to add additional gates at another location or add another crossing, that's going to be a bigger issue than getting the hardware to put at the gate. As big as CSX is I would imagine they are not going to set that hardware aside just for us. With the quality and age of the equipment I'm not sure it would be worth salvaging either.

 

Ms. Manis said this is quite a sum of money that's being spent. It's for all the engineering for the whole project which goes through November 2000.

 

Mr. Wilson asked are we dealing with today's dollars even though it is projected out to the year 2000?

 

Mr. Osborn said these dollars are actual costs of the contract. There is no inflation factor in these dollars. When we originally budgeted the project on our five year budget we were using current year dollars with an inflation factor. I might also add that in the interim we had our scope of services meeting with the Ohio Department of Transportation. Once we made our selection of the most qualified consultant we then sat down with ODOT and as a result of that, we and the consultant had a better understanding of what responsibilities were going to be placed on the consultant. There have been several changes in how ODOT oversees engineering for major projects. Up until a few years ago there was a great deal of hands on control. As a result, they did a lot of the work. It now falls to our consultant to do all the coordination. We have to do all the running around, paper shuffling, coordination. That is a factor that wasn't known to us or the consultant until we got to the scope of service meeting.

 

In response to Mr. Danbury, Mr. Osborn said with ODOT being less hands on it is costing us more in terms of out of pocket for the engineering fees because we are going to have our consultant do more work. The positive side is hopefully we can get this work done with less interference. In the past we have had to go back and redesign Step 2 while we were in Step 4 because they changed the regulation on us midstream because it was taking us forever to get through all of their little boxes on their review process. It really stretched out the design time.

 

Ordinance 6-1998 passed with 7 affirmative votes.

 

RESOLUTION NO. 29-1997 "COMMENDING DONALD DARBY FOR HIS SERVICE TO THE CITY OF SPRINGDALE"

 

Mr. Wilson made a motion to adopt and Mr. Vanover seconded.

 

Mr. Wilson said he has done an outstanding job as president of the Civil Service Board. Working in the government sector takes a long time to get things done and I think he kept things moving. We saw some changes. I think we are doing right in commending him for his job on the board.

 

Ms. Manis said thanks, Mr. Darby, for a job well done.

 

Mr. Danbury said I did speak with Mr. Darby when I heard rumors that he didn't want to continue on and I did invite him and left voice mail at his work but evidently, he was too tied up. I don't know anybody who doesn't respect what Mr. Darby has done. I've known him from Princeton and he just commands respect. I wish him well. I hope he comes back. It sounds corny but in our conversation he said he thinks that this is one of the greatest cities around and he wants everybody to get an opportunity to be able to serve.

 

Resolution 29-1997 passed with 7 affirmative votes.

 

RESOLUTION NO. R1-1998 "AUTHORIZING THE INVESTMENT OF MUNICIPAL FUNDS"

 

Mr. Galster made a motion to adopt and Mr. Vanover seconded.

 

Resolution R1-1998 passed with 7 affirmative votes.

 

RESOLUTION NO. R2-1998 "REQUESTING ADVANCE PAYMENT FROM THE COUNTY AUDITOR"

 

Mrs. McNear made a motion to adopt and Mr. Vanover seconded.

 

RESOLUTION NO. R3-1998 "CONFIRMING THE MAYOR'S APPOINTMENT OF HARRY HAVERLAND AS A MEMBER OF THE BOARD OF HEALTH"

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Resolution R3-1998 passed with 7 affirmative votes.

 

Mr. Vanover said I served with all 3 appointments and Dr. Haverland specifically brings a lot of expertise from a national level. He's recognized in many national organizations. Lynn Jones and Pam Packer bring a lot of expertise and hard work to the board and they are an outstanding collection of individuals.

RESOLUTION NO. R4-1998 "CONFIRMING THE MAYOR'S APPOINTMENT OF LYNN JONES AS MEMBER OF THE BOARD OF HEALTH"

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Resolution R4-1998 passed with 7 affirmative votes.

 

RESOLUTION NO. R5-1998 "CONFIRMING THE MAYOR'S APPOINTMENT OF PAM PACKER AS A MEMBER OF THE BOARD OF HEALTH"

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Resolution R5-1998 passed with 7 affirmative votes.

 

OLD BUSINESS

 

Mrs. McNear asked for an update on the history.

 

Mr. Parham replied after the deadline of November 19 I contacted the young lady who is doing the history for us and asked her to do further research on those particular items that were discussed primarily on the floor and then begin with the continuation of the update. That is where we are to date.

 

Mr. Vanover said there was some discussion at the last meeting about the possibility of forming a steering committee to reevaluate the Rec Center expansion. Have we done anything with that?

 

Mr. Osborn replied we have done nothing. I would assume that anything we would do would be in conjunction with City Council.

 

Mr. Danbury said I was talking with Mr. Knox on this and I think 1998 is the year we will have to come to some kind of decision as to what direction we are going to go. The prudent thing in my mind is to look at all the projects we anticipate doing in the next five years. We just awarded $800,000 in engineering tonight for the underpass. We're looking at doing sidewalks and other things. If Administration and Capital Improvements can share with Council some of our wish list for the next five years, we could see what type of expenditures we might anticipate. That way we could prioritize what items we want to go after. Do we want to put a few thousand dollars into the Rec Center or do we want to go all out? We've discussed putting a bridge by Tri-County Parkway, extending that road, etc.

 

Ms. Manis said I think that is why we do the five year budget. All the projects are in there.

 

Mr. Osborn said there are some additional items added or subtracted based upon our final budget that we did for 1998. Essentially it is intact but I can distribute to you a revised copy of the 1997 five year budget that reflects the changes that have been made. They are not dramatic changes but they would reflect discussions Council has had since we did the five year budget in September.

 

Ms. Manis said out of the next Capital Improvements Committee meeting we were going to bring forward a committee of people for Council to decide on.

 

Mayor Webster said I talked to you in November about this very topic and said I thought we should get together right after the first of the year and lay out some strategy. In the meantime the steering committee concept has come forward. I think we need to look beyond what we as a steering committee would see and want in a community center. If we want to try to avoid the controversy that surrounded the structure we sit in presently I think we probably should have town meetings just to let the people voice their opinions as to whether they want to spend $4, $5, $6 million. I know, Mr. Danbury, that you were a very strong advocate that it wasn't done on this building so I don't think we want to go down that path again without having some input from the citizens. Back to the five year plan, Ms. Manis just recently vacated the chair of the Finance Committee and I think she can attest that we will have to float some temporary debt to build a structure of the magnitude that we are talking about if we do it in the year 2000 or 2001.

 

Ms. Manis said we discussed having the engineers come in and do a presentation of the short term improvements that were planned for the Kemper Road corridor.

 

Mr. Osborn stated we will schedule something.

 

Ms. Manis said I also want to bring up the invisible fences again for Mr. Huth's sake. Steve read your letter earlier and I just wanted to say that when this was first brought up, everybody said we have to do something today and it sounded very easy. I knew it wouldn't be as easy as all of that. It's going to upset a lot of people and I think a lot of people feel the same way that you do. I've had people tell me that they feel the same way and that they are tired of us regulating everything in their lives. They say dogs get out of normal fences. There are a lot of issues and it just can't be run through. We still haven't gotten anything from Mr. Schneider's office but I know it's not going to flow right through as an ordinance outlawing them altogether.

 

NEW BUSINESS

 

Mr. Knox said we have a letter from Cincinnati Bell Telephone that talks about a public meeting that the citizens of Springdale may be interested in. Cincinnati Bell is applying for a new alternative regulation plan which will include new rate structures. It's called Commitment 2000. There are two public meetings tomorrow. One will be at Cincinnati City Hall and the other will be held in the Fairfield Municipal Building. This won't be on television before the meetings have passed but we just received this December 30, 1997.

 

There was a request for a liquor license transfer for the BP Foodmart. There were no objections.

 

Mr. Vanover said we will need for the February 4 Council meeting an ordinance for the City to accept the public improvements on the Commons Drive extension. A letter was forwarded to Miller Valentine on December 23 concerning this and I haven't received anything back. Mr. Shvegzda, have we gotten any response?

 

Mr. Shvegzda said yes. That particular plat has a long history. It apparently was lost by someone so it's now in the process of being recorded at the Hamilton County Courthouse. All those items should be in place by February 4.

 

Mayor Webster said next Wednesday night there will be a town meeting for the residents of West Kemper Road for the storm drainage project. The letters went out on Monday. If any Council members would care to attend it's certainly open to the public. Also, I would like to announce that I would like to starting having a Mayor's Night In every fourth Wednesday of the month if any citizens would like to come in and talk about anything going on in the City, any complaints, any gripes. I will be in the rotunda between 7:00 p.m. and 9:00 p.m.

 

Mr. Danbury asked if the letters went to anyone but the residents.

 

Mr. Osborn replied the letters went to the 75 residents and three businesses on Kemper but there was a very extensive article in the Tri-County Press this evening that should make the information general to the public. As the Mayor indicated, we certainly invite anyone who has an interest in the project to attend.

 

MEETINGS AND ANNOUNCEMENTS

 

Planning Commission January 13, 7:00 p.m.

Board of Zoning Appeals January 20, 7:00 p.m.

Board of Health January 8, 7:00 p.m.

 

COMMUNICATIONS FROM THE AUDIENCE - none

 

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

 

Regulating electronic fences - open

 

REQUEST OF LEGISLATIVE ITEMS FOR NEXT MEETING - none

 

Council adjourned at 8:08 p.m.

 

Respectfully submitted,

 

 

 

 

Edward F. Knox

Clerk of Council/Finance Director

 

Minutes Approved:

 

Randy Danbury, President of Council

 

 

 

__________________________, l998