Council was called to order on June 5, 1996 at 7:30 p.m. by Acting President of Council Marge Boice.

The Pledge of Allegiance was recited by the governmental body and those in attendance.

Roll call was taken by Mr. Knox. Present were Council members Boice, Galster, Manis, McNear, Vanover, and Wilson. Mr. Danbury was absent.

Mrs. Boice said the Administration requested an executive session which will be item 6A. We are adding Ordinance 43-1996 and you have been given a new Attachment A for Ordinance 42-1996.

The minutes of May 15, 1996 were not available.

COMMUNICATIONS

Mr. Knox said I had the pleasure of attending Maple Knoll's State of the Village report. That was their 148th annual meeting of that organization. I would like to read one paragraph that was read by Mr. Jerry Smart, president and chief executive officer of Maple Knoll. I think the people of Springdale would be quite interested in what our neighbors are up to.

Mr. Smart said "I am pleased to report that for the fourth year in a row Maple Knoll Village has been named among the top 20 continuing care retirement homes in the nation, a distinction shared by only six other organizations across the country. Perhaps an even greater barometer of our success is that the Continuing Care Accreditation Commission has reaccredited Maple Knoll Village for another five year term through March 2001. The accreditation was granted without recommendations - no deficiencies - about as close to a perfect score as you can manage. The accreditation process measures performance in the areas of governance and administration, resident care, finance and health care. Maple Knoll was one of the first ten organizations in the nation to meet the rigid standards of the CCAC, and we are one of the 193 communities accredited to date."

Mr. Knox said I would like to congratulate the people at Maple Knoll again on their accomplishments.

The second communication I have is from Robert Sears, Superintendent of Public Works on the subject of resurfacing St. Rt. 747. The letter reads: Dear Business or Property Owner: Beginning on June 13, 1996 the Ohio Department of Transportation is scheduled to begin the repair and resurfacing of St. Rt. 747 from the I-275 eastbound exit ramp to the south corporate line of the Village of Glendale. Traffic will be controlled in accordance with Ohio Manual of Traffic Control Devices, the sequence of the stages of the project will be to repair failed areas, remove the reflectors, grind the pavement, replace the asphalt surface, restripe the streets and reinstall the reflectors. The contractor is L. P. Cavett and Company and the project will be inspected by the State of Ohio. All work will take place between the hours of 10 p.m. and 9 a.m. Sunday through Thursday. The City would like to apologize in advance for any inconvenience this project may cause.

COMMUNICATIONS FROM THE AUDIENCE - none

Mrs. McNear made a motion that Council go into a meeting as a committee of the whole for an informal discussion of litigation and property acquisition. Mr. Galster seconded. Council went to Executive Session at 7:35 p.m. The Council meeting resumed at 8:10 p.m.

ORDINANCE 39-1996 "AUTHORIZING THE CITY OF SPRINGDALE'S PARTICIPATION IN THE MIAMI VALLEY RISK MANAGEMENT ASSOCIATION'S WORKERS' COMPENSATION GROUP RATING PLAN FOR 1997 AND DECLARING AN EMERGENCY"

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

Ordinance 39-1996 was approved with 6 affirmative votes.

ORDINANCE 40-1996 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO AN AGREEMENT OF COOPERATION WITH HAMILTON COUNTY, OHIO, PURSUANT TO THE PROVISIONS OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 AS AMENDED AND DECLARING AN EMERGENCY"

Mr. Vanover made a motion to adopt and Ms. Manis seconded.

Mr. Osborn confirmed that the ordinance was read with the emergency clause. The filing deadline is June 26, 1996. Although there is not an emergency clause in your section I want to make sure everyone is cognizant of the fact that we have requested the emergency clause and it was read with such.

Ordinance 40-1996 was approved with 6 affirmative votes.

Mrs. Boice said we are going to add the emergency clause to Ordinance 41-1996.

ORDINANCE 41-1996 "AUTHORIZING THE LAW DIRECTOR AND THE FIRM OF WOOD & LAMPING TO REPRESENT THE CITY OF SPRINGDALE AND ALL CITY OFFICIALS AND EMPLOYEES NAMED IN LITIGATION FILED BY CHRISTY D. SHEPHERD, AND INDEMNIFYING SAID CITY OFFICIALS AND EMPLOYEES FROM ANY EXPENSE, JUDGMENT OR ADVERSE DETERMINATION AGAINST ANY OR ALL OF THEM INVOLVING SAID LITIGATION AND DECLARING AN EMERGENCY"

The emergency clause was added to Ordinance 41-1996.

Mr. Galster made a motion to adopt and Mr. Wilson seconded.

Ordinance 41-1996 was approved with 6 affirmative votes.

ORDINANCE 42-1996 "AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO, SECTION 153.133(B) REGARDING SIGN DEFINITIONS AND SECTION 153.049 SIGNS IN RESIDENTIAL DISTRICTS"

Mr. Galster asked if it needs a public hearing because it changes the zoning code.

Mrs. Boice replied yes, she would set a public hearing after we read the accompanying ordinance.

ORDINANCE 43-1996 "AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO, SECTION 153.133(B) REGARDING SIGN DEFINITIONS AND SECTION 153.049 SIGNS IN RESIDENTIAL DISTRICTS"

Mrs. Boice set a public hearing for July 17.

In reference to Resolution 19-1996 Mayor Webster said we failed to notify Mr. Horman and the Explorers. Let's pass it tonight and hold it until the next meeting. We'll ask them to come in for the presentation.

RESOLUTION R19-1996 "COMMENDING RANDALL HORMAN AND FIRE EXPLORER POST NO. 211 FOR THEIR OUTSTANDING DEDICATION AND SERVICE TO THE CITY OF SPRINGDALE"

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

Resolution R19-1996 passed with 6 affirmative votes.

OLD BUSINESS

Ms. Manis said we sent out for bids for the depository and once again we got none. Marty called them up and we got two. We'll do up an agreement. I think we'll keep the checking the same and list them all for our CD's. We don't have to have a bid to list them. We'll have an ordinance at the next meeting.

Mayor Webster stated Joe and Betty Hoskins, 11481 Whallon Court donated a tree to the City. It's on the vacant lot at the corner. The tree is valued at $2,500. We have sent them a letter thanking them for their donation and a statement they can use for their tax return. Mr. Sears and Mr. Butsch did an inspection of the Crescentville Road driveways. There are 31 homes so we had 31 curb depressions. They measured them to make sure they were within spec, etc. Out of the 31 they got 14 comments from the residents. They were: "better; great; wonderful; better; much better; looks good; drains much better; easy to get in or out; much easier to get in or out; much better; love it; wonderful, vehicle doesn't drag anymore; much better, can come in drive at 60 mph; a lot better; fine. I think overwhelmingly the people really appreciate what City Council did over there. It's nice to get those kinds of comments.

Mr. Knox reported we have received another $5,495 from the U. S. Government for the COPFAST grant.

Mrs. Boice said I would like Council's permission to give the May Board of Zoning Appeals report. Scott Taylor, 498 Grandin Avenue requested a variance to allow the installation of a chain link fence on the property. This involved a side yard situation. Variance denied 6-0. ShowCase Cinemas requested a variance to allow the construction of a storage building. Granted 6-0. Karen M. Kidd, 11493 Bernhart Court, requested a variance to allow extension of driveway into backyard. Tabled 6-0, continued at June meeting. Tire Discounters requested a variance to allow installation of three new building signs to replace the three existing signs. There is a 2 foot increase. Variance granted 6-0. William Swingle, 893 Yorkhaven Road requested a variance for a 4'x8' storage building against the house. Tabled 6-0, no representation. Jason Fischer, 1059 Terrytown Court requested a variance to allow the installation of an air conditioning unit in the east side yard. This was a replacement, no variance was required. Dropped from the agenda. Dave Heider, 11793 Van Cleve Avenue requested a variance to construct a family room. Granted 6-0. Calvary Pentecostal Church, 353 West Kemper Road, requested a variance to allow construction of a steeple on the church. A five foot variance was required. Granted 6-0. Ethan Allen requested a variance to allow the construction of a 22' wide aisle on the front one-sided loaded parking bay at 12185 Princeton Pike. This was a building mistake. They had the building too far over where it shouldn't have been which necessitated this 22' versus 24' width. Variance granted 5-1. Maple Knoll Village requested a variance to allow the installation of a new sign. Granted 6-0. Keith Chavies, 11760 Lawnview Avenue requested a variance to allow the construction of a 10' x 16' storage shed. Granted 6-0. Tom & Lisa Padgett, 533 Dimmick Avenue requested a variance allowing the installation of an inground pool in their side yard. There wasn't any other place they could put it. They are also installing a 6' privacy fence to screen from the street. The remaining fence will be 5' or at 6'. Variance granted 6-0. BHE Properties, Ltd. requested variances for property at 11733 Chesterdale Road (formerly Waltek). That property was before BZA on a number of occasions, clean up problems, etc. It looks like we're finally going to get that property straightened around. The residents on McClellan's will not be facing the problems they had faced in the past. They had a lot width requirement yard setback, nothing of major proportions. Granted 6-0.

NEW BUSINESS - none

MEETINGS AND ANNOUNCEMENTS

Board of Zoning Appeals June 18, 7:30 p.m.

Finance Committee June 12, 4:00 p.m.

Planning Commission June 11, 7:00 p.m.

Board of Health June 14, 7:00 p.m.

Mr. Osborn said the City Employee Health Fair is scheduled for June 14 at the Community Center. Jane Messer, our health nurse, wanted me to extend the invitation to all boards and commissions, making them aware they are also invited to participate, along with families. Julie Isphording will be the principal speaker. She will be in attendance 11:30 a.m. to 1:00 p.m. Deaconess Hospital will be doing cholesterol screening at the Fire Department between 7 a.m. and 10 a.m. Miami University will be doing fitness testing during the course of the fair. There will be mammogram testing available from 7 a.m. to 10:00 a.m. provided by Jewish Hospital. The mammogram testing and cholesterol testing require prior registration. The Fire Department will be doing blood pressure checks and our Police Department will also have a booth at the Health Fair. I just want to extend an invitation to everyone to stop by the Community Center on June 14 and take in the events. I might add that this health fair is the second event this year being sponsored by what's called Springdale Health Incentive Program (SHIP), a group of employees headed up by Ms. Messer who have organized to put together a wellness program for our employees. The first event was a kick-off walk at the Community Center, and on a voluntary basis 50 employees showed up. That's a pretty good turnout. I just want to recognize the effort of Jane Messer and the committee of employees who have been putting this effort together and encourage any elected officials or board and commission members to attend on June 14.

COMMUNICATIONS FROM THE AUDIENCE - none

Council adjourned at 8:40 p.m.

Respectfully submitted,

Edward F. Knox

Clerk of Council/Finance Director

Minutes Approved:

Marge Boice, Acting President of Council

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