President of Council Randy Danbury called Council to order on March 4, 1998 at 7:00 p.m.

 

The governmental body and those in attendance recited the pledge of allegiance.

 

Mr. Knox took roll call. Present were Council members Galster, Manis, McNear,

Pollitt, Vanover, Wilson and Danbury.

 

The minutes of February 18, 1998 were approved with 7 affirmative votes.

 

COMMUNICATIONS - none

 

COMMUNICATIONS FROM THE AUDIENCE

 

Nathan Gordon, attorney from Columbus, Ohio, said he has been in contact with Mr. Knox regarding a liquor license for Cost Plus. Cost Plus is a leading retailer with 60 other stores in about a dozen states. My client sells imported beers and wines for carry out. I filed an application for a C-1 and C-2 carry out license in November. When it was clear we would not get an opening for that license I contacted existing permit holders in the City of Springdale and got no responses whatsoever. Under a new law my client bought a permit in Norwood and filed an application to transfer it to Springdale. This law has been in effect for two to three years and it permits an applicant to file a transfer of a liquor license from a jurisdiction that is over quota to a jurisdiction that is at least at quota. Until recently the application was processed at the Division of Liquor Control after they determined it met certain conditions under the law. Normally that goes to committee at the Division and they either approve or disapprove it, then it goes into process and the City of Springdale is notified. The law does not provide that the City of Springdale gets a right to object to bringing one into the jurisdiction. You do have your normal right of objection. The Division has never been sure how to deal with these kinds of licenses. On one hand the law provides that you can move it from one jurisdiction to another; on the other hand some communities don't want more licenses. They've now reached the point where they have requested that I contact the City and attempt to get a letter from Council indicating that you do not have a problem with a license coming in from another jurisdiction. This does not mean that you would waive any right of objection. However, this would enable the Liquor Division to process this application in a speedy fashion so it will be available when my client is ready to open.

 

Mr. Knox said I asked Mr. Gordon to contact the state authorities and have them send the City a letter requesting us to send them a letter but they wouldn't do so.

 

Mr. Gordon responded I discussed that with Bruce Stephenson, the deputy director of the Division last week and he at first thought they did do that. He informed me on Monday this week that they do not. I clearly suggested to him that if he would like a letter from the City then it would be helpful if the Division would at least send a letter out indicating what the situation is. My client and I would appreciate it if the City would be amenable to sending a letter indicating they do not have a problem with a license coming in from another jurisdiction.

 

Mr. Gordon said his client did discuss an on-premise permit because they wanted to do wine tastings. I explained to them that under Ohio law you cannot do wine tastings with a C-2 license. You would have to get a D-2 license which requires a food service license, restrooms, tables and chairs. The client made the clear decision that they would not serve on premise. They would like to do wine tastings.

 

Mr. Vanover said I welcome your client but I do have a problem. It's not with you but with the State because they have created this monster. This is the second time we've had a license transferred. Our hands are tied. We can object but we can only mildly object. I don't understand if they are going to allow this free-will transfer, why they set quotas in the first place. That's what the quotas were originally drawn up for. You are working within the letter of the law but I still do not understand why they allow this to happen. If this is the way they want to operate then they need to lift the quotas, increase the quotas, or do away with them completely because they are circumventing the system that they created. They obviously are getting some flack because they are asking municipalities to grant their pleasure or displeasure about it.

 

Mr. Gordon replied I don't necessarily disagree with you. If I was bringing this in for a convenience store or gas station, I might see why you might have more concerns about it. This operation is not like that. They are not going to be in the business of creating a problem or selling to minors. I think that would be your major concern to any new liquor license. If you look at the Ohio liquor law, you have a quota system with a lot of exceptions. The net effect is that we probably should do away with the quota system but I don't write the laws and I think truthfully the legislature is afraid to take that political step of alienating some people by doing away with the quota system. I should add that my client is paying $15,000 for this license. If he could get it from the State of Ohio it would cost $314 a year.

 

Mr. Wilson asked was Cost Plus aware of our quota prior to considering our city? Mr. Gordon replied he believes they had already entered into a tentative agreement for the site without being aware of the quota problem. They are going into three sites and the other two sites do not have quota problems. They want to be in the City of Springdale. Do you pick the location you want even if there is a quota problem or do you go somewhere else where there isn't a quota problem? This is going to create jobs and business in the City of Springdale.

 

Mr. Danbury said H.B. 21 was adopted about 4 years ago. They allow the transfers because the liquor licenses were originally designated by population. As the population moved away from a certain community the licenses weren't revoked so they allowed local communities to be able to transfer those licenses.

 

Ms. Pollitt asked would we be opening ourselves for the transfers of other liquor licenses by writing a letter?

 

Mr. Osborn replied we have done this once in the past. As I understand it, this process is situational. I guess the question is whether you feel there is an economic benefit to the community.

 

Mr. Vanover said the City did not send a letter of approval on the first one. He just came in and asked our blessing.

 

Mayor Webster said I don't think we did send a letter. I made my feelings known before Mr. Gordon arrived here this evening. I don't want to send a letter. I think it's an ill-conceived state law. The State had a system. This amendment creates a dumping ground for cities like Springdale for other communities who have excess liquor permits and really give us no control at all. We know that when we get the normal issuance like the one we have for Vintage Wines that this is a formality. We could toss it in the can for all the good it's going to do us. We can get a hearing but in the history of the City we have never been able to stop a renewal. Now the State has come along with another way of issuing a liquor permit, by-passing their own State statue as far as the quota system and we're helpless. We can't do a thing about it. Now we have people like Mr. Gordon (nothing personal) and Snookers coming to ask us to give them a letter saying it's okay. In my way of thinking it's not okay. I personally will not send a letter to the State saying it's okay, and I'm sure that even without the letter they will still end up with their liquor license.

 

Mr. Gordon responded I wish I felt that comfortable. I wouldn't have made the trip down if I did. I don't disagree with much of what you said. The quota system is an absurdity of sorts. Your population is pretty stagnant in terms of getting new liquor licenses yet the business part of your city is overwhelming. The population is based on the residents of the city, not the number of people who come into Springdale to shop each and every day. The quota system may have worked 100 years ago when people lived, shopped and did everything in a small area. You probably have a count on how many people come to Tri-County Mall every day. I'm sure it's a lot more than the population of Springdale. In that regard, someone who comes into Springdale from another community is now able to go to another business in Springdale, buy wine and beer and other products as well, and tax dollars will accrue to the City of Springdale. Another alternative for a company is to not move into Springdale if that liquor license is that important to them.

 

Ms. Manis stated I don't have a problem sending a letter. It is the law whether we like it or not. I donít think it's our duty to penalize this business because he is trying to work within the law. It doesn't sound like a bad place. I think if someone came in and we had a legitimate reason to stop it, we could.

 

Ms. Pollitt asked if a convenient store applied for a carry out, is it the same procedure?

 

Mr. Osborn said that's what C-1/C-2 permits. The process would have to be what we're doing this evening. The more important question I think is, once a license gets in here is it exclusive to the person/company to which it is issued, or once it's in here can it be transferred within the City?

 

Mr. Gordon said I think you do have the right to object to a transfer that you would not want. Agreeing to this one does not mean you have to agree to each and every one. Assuming you have sufficient basis to object and request a hearing, you could do so in this case or any other case. As far as this license is concerned the Division has taken the position that it does not become a quota license within the City of Springdale. My client could not transfer it to just anybody in the City. They could file a transfer to another entity if that entity met all the requirements of the statute for an economic development project. I can assure you that my client intends to be in business. We have not discussed transferring it to anyone else.

 

Mrs. McNear said I don't have a problem with this type of license going in but I don't think this is the end of it. I think we will see either you or your client back so that they can have wine tasting, so they can have more and more things. I'm starting to envision Jamaica where you walk into every T-shirt shop and you can sample all the liquor that they have available. I'm not in favor of sending a letter. We do have these licenses crammed down our throats. We can object but as many people have said, nothing happens.

 

Mr. Gordon responded it is not our intention to upgrade the license at any point. The only thing my client would like to do if state law permitted it, which it does not at this time, is to do wine tastings. The law clearly does not permit it. We have no plans to do it. We do not intend to get an on-premise license.

 

Mrs. McNear said it seems like this law is ever changing. I think it's just a matter of time. You probably have a nice facility but I just don't want to put my name to it, saying it's okay, bring them on in. Springdale is a small town population-wise. We have a very large retail situation which is fantastic but we just don't need more and more licenses dumped here. The license you are applying for doesn't bother me as much as on-premise.

 

Council objected to sending the letter with a 4-3 vote.

 

Harry Cordell, Springdale Elementary School teacher, said I come to you to thank you for your support of our summer camp last summer at Springdale Elementary and the use of your facilities here, the swimming pool and the Rec Center. I hope that you realize the outstanding staff you have at the Rec Center. They were most cooperative in every aspect from Jim Burton to Debbie, Brenda, Dave, to all of them. We put up a pre-registration form on the third week in January for this summer and four days later we were filled with 100 children. Our parents saw the advantage of having something that was safe and provided an opportunity for their kids to have swim lessons, tennis lessons, computer skill, art, music, recreation, thematic units on a weekly basis. That would not have been possible if not for the cohesion that was available and ever present in every aspect from this Council and the people who work for you. I dreamed up a proposal several years ago. Kathy was there to discuss that and it was shot down by Princeton. I cannot thank you enough. Last year we had 15 people involved who were not residents of Springdale. This year we only have four, and two of those are your employees' children. We are meeting a need but it is because of your helpfulness that that has been possible.

 

Ms. Manis said thank you for all the praise but I don't think we had anything to do with it.

 

Mayor Webster said Ms. Manis, if you were not aware that was happening I apologize, but this was brought before the Parks and Recreation and I thought we made a report to Council on that. It was a very successful program. It was brought before the Parks and Recreation Commission last evening. They enjoyed it as much as the kids and we certainly have the capacity in the pool to handle the additional kids. Our intent is to do it again unless Council says they don't want any part of it.

 

Curt Joachimi, 511 West Kemper Road, said I am here to present a petition from the residents in Phase I of the proposed storm sewer project to stop the project if it's possible.

 

Ms. Manis asked how many people on the street signed the petition.

 

Mr. Joachimi replied about 25 out of 40.

 

Mr. Joachimi said at the last meeting they had concerning the proposed storm drain system there were a number of questions the residents wanted to ask but they didn't have time, weren't at the meeting, etc. Some of the questions were: is the project absolutely necessary; could more research be done so the problem can be fixed where it originates rather than changing the entire section of Kemper Road? Also, the residents would like an additional meeting on a Saturday so they could all attend and get their questions answered. A lot of residents want to know why the info wasn't obtained before the start of the project. The residents would like some definite answers to any future pending changes to Kemper Road such as bike paths, sidewalks, widening of the road, additional parking. Some of the residents would like to know if they get compensation for the loss of their property. Some of the residents have said they don't have enough time to seek counsel to find out their legal rights on the easement paperwork they want signed. Some people have close distances to the frontage of their property and they think the construction will affect the front of their property. Some of the residents are concerned that after the construction is completed, will their be damage to their property and or problems with rain water. One last question, was with the proposed money for the storm sewer for $1 million, the proposed renovation of the Rec Center for $5 million and the circular about the electronic sign on Springdale Pike, does Springdale have too much money and is there a possible reduction of payroll taxes, or money misdirected, whatever.

 

Mr. Danbury said I was in attendance at that meeting as you were. Is the project necessary? I believe we made the benefits very clear. This is something that the City has not just undertaken in the last month or two, or even last year or two. This is something we have been planning on for a number of years. The biggest issue is to provide some relief to some of the residents when there are major storms. It's also a way for us to eliminate the drainage ditches which are often dangerous for people to walk by or if you want to cut your grass, and it would make the appearance a lot better. It's mainly a safety factor. Is there a better way? If you look at some of the streets in the City of Springdale, on both sides of Cloverdale and Smiley we used to have big ditches. The City did the necessary steps to eliminate the ditches, put in the drainage pipes, flatten it out and make it a much nicer appearance. There is no erosion to the land. It's easier to cut. It's a benefit to the City. We do have our legal rights to do that. We are getting easements from the people from our legal department. The City has taken major steps in the last six years to have much public information presented to the citizens prior to any type of project going forward. The meeting you attended was something that wasn't done ten years ago. We are bending over backwards to explain to everybody. I stayed here until almost everybody left. Our experts were here. Our engineer was here. Our City Parks and Maintenance Directors were here, our Mayor was here. We were answering every question. We had maps showing every single parcel of land. We had specific plans for each plat. The City is looking to improve this. You brought up again about the houses being close to the street as it is. I think we made it very clear at the meeting. It was brought up and explained four times that if you have 100 feet from your front door to the street today, once we are done with this, you will still have the same distance. We're asking for additional easements to use your land temporarily so we can put in some pipes. Once we put in the pipes we are going to grade it out. We are going to seed it and replant trees. We're going to take care of driveway aprons. We are doing all of this at no cost to the citizens. When you ask if we have too much money, we allocated this money. We applied for a grant a number of times for state and federal funds as well as our own funds. There are different priorities that we as Council have to look at and one of the things we need to do is try to take care of the citizens. We are trying to do the electronic sign through donations from private citizens as well as businesses and then the City might possibly absorb some of the cost on that. The Rec Center is totally different. We have no hidden agenda here. We are doing everything we can to improve your property and everybody else's property to make it safe, to make it attractive. We mentioned about possibly putting a sidewalk in in the future. We might do a lot of things in the future but a decision has not been made. If a decision was made we would come to the citizens and ask their opinions. Did people start calling you and you decided to go door-to-door or was it your initiative to start this petition?

 

Mr. Joachimi said a lot of them contacted me. There are more than enough signatures that they would like to have a meeting. In the course of talking to them, there are only two families in Phase I who ever complained about water in the first place. Most of them felt intimidated by the City. Evidently they didn't want to address their concerns one on one. They wanted a group session. You had initiated some kind of surveys and there were a lot of rumors last summer or fall. I believe it would have been in your best interest to have the meeting prior to initiating the project because the people wanted to know what is going on. When you did have the initial meeting the ball was already in motion. I did not solicit these signatures. They came to me. It's not just me. It's probably the majority of the people on that road. There were only two families who even voiced problems about water problems in the first place. Not all of Kemper Road has drainage ditches on it. There are thousands of miles of roads in the United States that have drainage ditches for natural water run-off. For safety issues you might as well fill up every culvert from here to Timbuktu because if a guy's not watching what he's doing, he's going to run into it anyway.

 

Mr. Danbury said there are thousands of houses that have outhouses too. We are trying to make the City as attractive as possible and I think this is a good project. If you would go on side streets on both sides of Kemper, every single street had ditches like that but the City undertook this. I was a homeowner on one of those streets and I saw the benefits. I lived there before they had the ditches and I lived there afterwards. The City did a very good job on it and it made my house more valuable.

 

Mr. Joachimi said there are quite a few houses on Kemper Road that already have a catch basin and level ground. Mine is one of them and there are quite a few on the south side.

 

Mr. Osborn said there are only two roads in Springdale that have a ditch and berm type construction of this nature; this road and Sharon Road. We are not only looking to grade out the deep ditches on this road but we have a project that will begin this spring on Sharon Road as well. We are having a public meeting for those residents later this month. Our intentions are to do the same type of project there. Those are the only two streets in the entire town that have these types of conditions which we have defined as unsafe. We did do surveying last summer to get some baseline information to make a presentation. You can't put those types of drawings on the wall in order to explain a project until after you do some field work to identify field conditions. In addition, the public discussion on this project began far more than just last summer. We began public discussion on this project three or four years ago. It's been in the newspapers for three or four years. Mr. Joachimi, what are we doing to your property that you see as negative? What are we doing to hurt you as a property owner?

 

Mr. Joachimi responded you are not doing anything to my property. It's already exactly what you are saying it's going to be.

 

Mr. Osborn said so when we get done you will have essentially the same situation you have out there now.

 

Mr. Joachimi replied except you are going to dig it up and do the same thing over again.

 

Mr. Osborn stated we are going to put a pipe in the ground in some cases. I'm not sure if that's the case in front of yours. We're going to grade out the berm. The easement we are taking is for a storm sewer use only. You and I have discussed this. The City cannot do anything else with that property. If we ever wanted to do something like expand the road we'd have to come back to the property owners to get something other than a storm sewer easement. In addition, the use of the property to which you can exercise your right as property owner doesn't change. There is nothing after this project is done that affects your use of the property. We can do sidewalks and bike paths within the public right-of-way. We don't have to come to a resident for the necessary easements or right-of-way. The reason we have had to go to residents for easements for this project is because underground there is not enough space to install a storm sewer. We have to put the storm sewer behind the utility poles. The utility poles are pretty much on the extreme outside limits of the public right-of-way. On the north side that's ten feet, on the south side that's five feet. I've had this conversation in the past and you have yet to tell me one thing we are doing to your property that we can help mitigate any potential concern you might have. I'll renew that offer. If there is something about this project that you think is going to damage or in some manner, disrupt your use of the property I'd be glad to sit down and talk to you about it.

 

Mr. Joachimi responded that after talking with Mayor Webster, there was a problem by the ex-Mayor's house that they repaired a while back. Evidently it put the flow of water from one side of the street to the other. It seems to me that if some future research or engineering was done to fix the problem at Greenlawn and Kemper they wouldn't have to address the problem on Kemper Road. There doesn't seem to be a problem on Kemper. The gentleman who lives by the creek at the Presbyterian Church said that creek gets quite high when the water is pretty heavy. So what's to say with this additional flow it's not going to send it over the banks and cause problems on Kemper Road period?

 

Mr. Osborn said the water is going to that same creek now. We are trying to collect what is called the major storm overflow that now floods the basements of some residents and direct that into a confined pipe and take it directly to the creek as opposed to running through people's properties. The work we have done in the past is consistent with the project that we are proposing. The intent is to bring that water on the south side of the road underneath at Greenlawn, collect it into a major storm pipe that would have a 100 year capacity and take it down to the creek enclosed as opposed to having it run overland. I don't see anything inconsistent with what we are proposing to do in relationship to what we have done in the past, nor do I see a concern about inundating the creek with additional storm water because it's the same volume going in either way, except for that water that collects in people's basements. We would not have that as a detention basin for us anymore because we'd be piping it straight down to the creek as opposed to flooding somebody's house.

 

Mr. Joachimi said maybe the problem is that the people involved in the project on Kemper Road don't have those flooded basements and they are the ones that want this stopped or to have further discussion on it.

 

Mr. Osborn said I notice on the petition you have a number of cases where both the husband and wife have signed. I am curious as to whether the others are property owners or tenants.

 

Mr. Joachimi replied I think one is Mayor Webster's renter. I don't know why she signed.

 

Mr. Osborn said did you take it to her and once you knew she was a tenant you still let her sign?

 

Mr. Joachimi responded she wanted to sign it. She didn't want the construction in front of her house. Mayor Webster came over and talked to me that same day.

 

Mayor Webster said I don't mind being quoted but let's make sure we include the whole quote. We are talking about the former Mayor's front yard and I told you that was a necessary project; that those people were getting water over there and they piped it through. This would pick up that water running on down. Since I do own a piece of property here I feel somewhat ill at ease talking about the project. I think Mr. Danbury has articulated the City's position pretty well.

 

Mr. Shuler said as near as I can tell 25 or 26 people on the petition represent maybe half of the properties. I believe three or four of those are tenants, not property owners, and nine of the people listed here have already signed the easements necessary for the project. We have obtained through Mr. Conner's efforts and talking with each individual following the public meeting, over half of the signatures and easements we need in the last two or three weeks. I certainly would like to know who all these people are who are complaining about the project because Mr. Conner can certainly address Council with any questions they might have of him. He has talked to all of the people we have been able to contact so far and we certainly have not received the reaction that you're representing to Council this evening.

 

Secondly, we are doing some work in front of your property. There are some properties like yours that already have a storm sewer pipe across the front of the property. However, those were put in on an individual basis. They are not on a consistent grade line. They are undersized. The pipe in front of your house will be increased from a 12" to 15". It will further decrease any possibility of flooding in front of your property. It's going to give a consistent storm drainage system along that street which is necessary. The work that was done two years ago in front of Mr. Pitman's house was necessary because the culvert underneath Kemper at that location was silted up, down to less than 10% of its overall capacity, plus structurally it was in dire need of replacement or it was going to fall in and then we would have Kemper Road blocked totally. We have had many positive comments and compliments to the City for pushing this project forward. There have certainly been people who have had questions as to how this project was going to affect them. Some of them we did answer at the public meeting and the rest of them we are meeting one on one. I don't believe there is anyone we have talked to that we have not been able to answer their questions and resolve any issues that they have concerning the project.

 

Mr. Wilson said I'm trying to arrive at all the negatives the residents might have about an improvement such as this. Are the residents concerned about property values going down? We are not taking away any land. It's an improvement.

 

Mr. Joachimi said they don't want it to end up like the Forest Park end of it where there is additional parking in front of the roadway.

 

Mr. Osborn said that won't be part of this project. I've explained that to Mr. Joachimi more than once. This project is a storm sewer project. The parking situation he is referring to in Forest Park requires a widening of the road. The only widenings we have ever talked about are the possibility of a bike lane or sidewalk and certainly I've never heard anybody speak in favor of providing parking on Kemper Road. Our position would be that that is not appropriate given the nature of the street. If we were just talking about a surface project we wouldn't even be approaching the residents for easements. These easements are related to the construction of a storm sewer system. We could widen this road today if we had a reason to because we have the right-of-way for it but we don't have existing capacity within the right-of-way to put in another underground utility. That's what the necessity of the easements are.

 

 

Mr. Wilson asked are they concerned about traffic or something we might have in the future? I can only see positives with this. It's obviously going to increase the property value. You are not losing any land. There is an inconvenience while the project is going on. We don't want to put increased parking on the side of your property. Our intent is as specifically stated there. If we want to do anything else we still have to come back to you. Maybe what the residents should be thinking about is just that. If ten years down the pike we want to do something else you still have the same rights that you have here.

 

Mr. Joachimi said most of the residents are not involved with the problem so they don't need the project.

 

Mr. Wilson replied so you are saying since there are only a few basements being flooded, we don't need to spend any money to put a sewer in.

 

Mr. Joachimi said they haven't found any basements that flood yet. One lady said her yard floods and the other guy said his yard gets a little damp.

 

Mr. Wilson said you have gone up and down the street and talked with everybody and only 26 households have signed.

 

Mr. Joachimi said a few people don't want to anger City Hall. They are intimidated or whatever. This is not my own pet project. Aside from Mayor Webster's renter signing it the rest are valid owners from what I understand.

 

Mr. Danbury said you said there is nobody who has flooding. We have pictures from somebody in the audience. I personally have seen water spouting two feet out of the toilet from the water problems we have at one of our residences. Next time we have a major storm just go down around Greenlawn and you will see garbage thrown everywhere. You can see four feet of water there. It's dangerous; it's erosion and as Mr. Wilson said there really isn't a negative to this. I spoke with one resident last night and she mentioned that she will have to put another pipe under her driveway and she doesn't know if she can afford it because she is on a fixed income. Well, the City is going to take care of that. We are going to dig it up. I spoke with a few people who have said the City wants to take five more feet of your yard. The City wants to borrow your yard temporarily so we can put a pipe in it and we're going to make it better than it is today. You will still have the same amount of grass to cut in the summertime.

 

Mr. Vanover asked are you the only one in attendance tonight who signed the petition?

 

Mr. Joachimi replied yes.

 

Mr. Vanover said if the people were really that upset they would probably be here.

 

Mr. Joachimi said the intent was to submit the petition to City Council and then schedule a Saturday meeting so they could make attendance on that. You were saying this party on Greenlawn has this flooded basement problem. I understand that. This was all directed at Kemper Road residents. You didn't have anybody on Greenlawn that had a residence in Phase I. That's probably why I didn't talk to them. If you see water coming out of a toilet, isn't that the sanitary drain as opposed to storm sewer. They shouldn't be mixed. Has the guy got a problem with this sanitary sewer or his storm sewer?

 

Mr. Danbury responded we have had a lot of problems with our sewer system with MSD with the storm water mixing in with the sanitary. We have people with illegal downspouts going into the sanitary as opposed to the storm. We have seepage where the joints have cracked, where tree roots may be going in. We've had a lot of different problems. We have been doing smoke and die tests for years trying to relieve this problem. This is one of the problems that hopefully a new storm sewer will alleviate.

 

Mr. Joachimi said you say hopefully. Is the engineering behind it so you know for a fact it's going to alleviate the problems and not cause more problems?

 

Mr. Danbury replied we wouldn't be trying this if we didn't think it would alleviate some problems.

 

Ms. Pollitt said this is my first time being involved in a project like this as I am new to Council. I'd just have to say that I am really impressed with what the City has done to make all the residents involved aware of the Phase I project right down to the landscaping that is going to be put back. I'm very upset to hear that people feel they are being intimidated by the City or by Council because that's not the intent at all. I'd like for them to come and address Council if they have a concern. We can't help them unless they come and speak out. I was here the night that Phase I was presented. I didn't come away with that feeling at all, sir. I didn't get the feeling that anyone felt they were being intimidated. Your comment about having people made aware before a project is put on the drawing board is really a feasible thing to do. We can't take it to the people until we have done our homework because we can't then answer your questions.

 

Mr. Joachimi stated you just sent out the Vision 2000 flier for the proposed $5 million dollars for the Rec Center. There are no plans on the drawing board there and you are going to spend five times what you are going to spend on the storm sewer.

 

Ms. Pollitt said there are plans. The questionnaire was because we are spending City funds which are in essence, tax payers' funds, and we are asking them for their input. We are saying this is a facility we want to build and we would like your input. That way we can see what the people want and respond to their needs.

 

Mr. Joachimi said you say there is no intimidation. I have already been told by Mr. Conner that a legal situation will develop if I don't participate in the easement and Mr. Osborn asked how much money it would take for me to cooperate with him.

 

Mr. Osborn replied no sir, that was the other way around. You indicated that you would not go away for $1 million and I said, that's good because it's not going to happen.

 

Mr. Joachimi said I said you don't have enough money to make me go away.

 

Mr. Osborn responded you said $1 million and I didn't make any suggestion of any compensation. I asked you if it was a matter of compensation and you said no. I said then you mean you don't want any money and you said well, I didn't say that. Then you made the comment that you wouldn't go away for $1 million and I said don't worry, it's not going to happen.

 

Mr. Joachimi replied you also told me that your pipe and my ground would more than pay for the compensation.

 

Mr. Osborn stated no, you attributed that to Mr. Connor. You told me that's what he said.

 

Mr. Joachimi said I'm not in it for the money. I just don't want a shovel in my front yard if it doesn't need it.

 

Mr. Osborn said I agree with the Mayor. If you are going to quote me, quote me right.

 

Mr. Joachimi said I believe I quoted you right.

 

Mr. Osborn said I'll stack my credibility against yours, sir.

 

Mr. Johachimi said you don't even know me.

 

Mr. Osborn replied no, but I know my credibility.

 

Mr. Vanover said comparing this to the Rec Center is ludicrous. We had residents come in here and just about fill this chamber. They were concerned and they

came and addressed us. Council has taken their time to go out and look at other centers. We have put the plan on the front burner. There was a presentation in this chamber in June of last year with a proposed plan. There is no comparison. In a lot of cities whatever the body, the engineers put together, that's what you get. We don't operate that way.

 

Mr. Joachimi said I'll quit wasting your time. I'll take the list of the people on the petition and I'll contact them myself. I'll make sure that they are homeowners and that they want to have a personal meeting with Council. If they want to pursue this matter we'll do that. If not, we'll see where it goes.

 

Ms. Manis said I'm sure we'll contact these people before the next Council meeting to see if they are concerned and make sure that they are not intimidated by us. If they are intimidated I'm sure they're not going to come up here and talk to us. I plan to go and talk to all of these people.

 

Richard Knorr, 11628 Greenlawn Avenue, said all I've heard is promises since they put those roads in. Mayor Ray Johnson and Max Cooper came around, asked for easement rights to put the roads in. Rose Lane used to be flooded from the water coming from behind those houses. They came off of Madison Road as far as Forest Park. He's being selfish. That work was done but my work isn't completed yet and he wants to stop it. I don't think it's right. My house was only three years old and I had a new septic system and leech field. I didn't have to say okay, put a sewer line in, but I voted because the people of Springdale needed it. That's the same way with his place. The previous people who lived there needed it too. I think he and anybody who signed the petition are being selfish.

 

Ms. Manis said I don't know if those are the words I would have used but I tend to agree. It may not affect right in front of you but it's going to benefit somebody down the line and it's not going to negatively impact you. If it can alleviate a problem for even one family, I don't see that there's any reason we shouldn't do it.

 

Mr. Knorr said I've been waiting a long time for this and I saw his back yard flooded with the previous people. Their house used to be flooded all the time before they put in storm sewers on Madison up above you and the corner house on Rose Lane used to look like an island at times because of the water that settled in there. The City took care of that. I'm just asking them to complete the job and here you are. You don't want it done. Mr. Knorr said I live on the corner of Greenlawn and Kemper and that's my neighbor who owns the big lot next to me.

 

Mr. Joachimi said that's the lady I talked to. She said the only thing that floods on her property is that little half moon.

 

Mr. Knorr asked did you see the pictures the Police Department took? Why don't you check into what's been going on for years and they're trying to correct it.

 

Mr. Joachimi said it seems to me the majority of the residents didn't want it.

 

Mr. Knorr replied the majority of the residents were signing until you went around with the petition.

 

Mr. Joachimi responded some of them sent in their easement papers because they were afraid of legal action following suit.

 

Mr. Knorr said some people opened their doors and said they signed to get you off the porch. They had a special meeting. Why didn't these people attend?

 

Mr. Joachimi said maybe it wasn't convenient for them.

 

Mr. Knorr stated you are one person up here stating their opinion. They should be up here like I am.

 

Mr. Joachimi said they will be two weeks from now.

 

Mr. Dion Conner of CDS said I talked to Mr. Joachimi on the phone. He has been very cordial and acceptable to our comments even though he doesn't necessarily agree with the project. I can accept that and understand that. One of my charges is to meet with the public. I take the position that I work not only for the Council and the engineering firm, but also the public. The public is often not familiar with this type of project and they do sometimes feel intimidated. I recognize that the villages, cities, and Councils, etc., when they accept a project of this magnitude, do it on behalf of the general welfare of the public, all of the public. They can't just look at one individual piece of property in a project this size. Consequently, we do end up in situations like Mr. Joachimi has here where he has a yard that has a frontage tile that apparently functions properly and it will be somewhat of an inconvenience for him with a new pipe having to be installed. But it's my feeling that we need to show our accountability and our promise at this point, that it will be taken care of and he won't be harmed in any way. I think some of these people are taking the position that they are not sure and we haven't had the opportunity to talk to them. They may agree with Mr. Joachimi that they don't have problem so why not stay away from here. So consequently, I accept the challenge to talk to these people, show them the project, show the benefits of the general welfare and the fact that we are going to take care of their individual properties and in most cases, several of those who signed this petition I may have talked to after that and they have had no problem with it. As Mr. Joachimi says here the property owner does have legal rights and they need to know those rights. One of the rights the property owner has is that there may be a judgment of their peers to determine if, in fact, they are being damaged in any way. Mr. Joachimi has concerns about that. When the Council has determined it is for the general welfare of the public, they also have determined that if there is an individual who feels that they can't agree with the project that relates to their situation, then they may need the judgment of their peers and that can only be done through the court system. That is not a threat at all. That is the way the law has protected not only the public agency, but the individual property owner. It's not intimidation whatsoever. It's a way of determining a proper outcome. If that be the case for Mr. Joachimi then that may be what we need to do. I would hope not after we've had the opportunity to meet some of his concerns. I think once we've done that we're going to find that we're going to agree because either he did or the property owner he brought the property from agrees with what you've done or they wouldn't have put a frontage tile in front of their property to begin with. The fact that that property has a frontage tile is proof that it's a good idea. It's what you do to get rid of ditches. It's a way to get water out of sight, out of mind. Because those have been put in piecemeal they are not functioning properly so the City has taken it upon itself to go to the expense to clean it up. Fortunately for Mr. Joachimi his system maybe hasn't been a problem. If we can show him and the people who signed this petition that we have good intentions and we're going to do what we say and we do have the general welfare of the people in mind, then it will work out. I have had no problem with the people. They are very, very receptive to this. The people who live there know the history of the area. I think one thing that is a concern is for those who don't have a problem, what if they have one after the fact. We are not anticipating that but I give them the assurance through the gentlemen in Public Works that if there is a problem we are going to take of it. They are concerned that they have downspouts that go into their frontage tile now. Will they be hooked up to the new system? It's my understanding that they will be. We're not going to block off anything. I challenge Mr. Joachimi to get back with these people again and have them call me. I would love to sit down and talk to them one on one. I think one of the problems is that they don't have a general understanding and maybe we can work that out.

 

Ron Pitman, 579 W. Kemper, past Mayor of Springdale, said this project along with Sharon Road, began back in 1972/73. The first phase at Kemper and Observatory began 3 or 4 years ago when a few houses at the intersection had flooded basements. This occurred because of the redoing of some storm sewers in Forest Park on that side of the road. Another problem on the other side is that you get a lot of trash and trees going into the small drain tiles that they have on the existing driveways. They back up the water onto the roadway and create traffic problems. I wasn't keeping up on this phase of the project but I was involved in the original phase. This part here is a natural continuation of it. I was at Mr. Knorr's house when the water was coming 2 to 3 feet out of the toilet. That was water from the storm sewers. MSD did come out and fix that. We have seen similar problems at Rose and Kemper as far over as the Presbyterian Church. Springdale historically has a problem with spring water because that is where the name came from. In order to eliminate this problem you have to do something. From looking at the plans you have here now it's obvious what was occurring. If you look at the logistics of Kemper Road, you have water mains and poles on the north side. You will have to go a little bit beyond that in order to put the storm sewers in there. I think it's a necessary project and I'm a real estate broker. Any project like this is going to do nothing but increase the value. It's going to assist the residents. I think the residents of Springdale are spoiled to a degree that we get service here that a lot of other cities and townships do not have and would love to have. Most of the folks here are thankful that Council takes the time, provides the services, gives the oversight and permits everybody to have the opportunity to say what they want. I'm for the project. The only thing I've ever heard when the petition was going around was that residents were concerned that they didn't want to lose their property. If anybody wants to take a look at my yard all the way up to the Forest Park limit, you can see how the first phase of this project was done. I'm sure this is going to be similar. The only thing we have had is a little sinking which is natural with any improvement where you have dirt. Mr. Sears comes and takes care of that if necessary.

 

Ms. Manis said Mr. Trump came and talked to you. Was that after the petition?

 

Mr. Pitman replied he didn't say anything about the petition. I think his concern was that he didn't want to lose some of his property. At the same time he didn't really have a difficulty with it. He talked about the water that ran behind his property that came from Mr. Knorr's property.

 

Mr. Joachimi said the petition is dated so you can see if people signed it before or after they signed the easement agreement.

 

PRESENTATION ON PUBLIC WORKS EXPANSION - Bob Sears/Dave Butsch

 

Bob Sears said we are proposing a Public Works Facility expansion. The property has already been purchased. We would hope to build a road from St. Rt. 4 just opposite Cameron Road back to the facility expansion area which is a proposed salt dome. The area is just over one acre. We could use the area that isn't salt dome for outside storage. Items that we would store would be construction materials, snow plows, etc. We will have increased salt storage. I have been here long enough to see the City run out of salt. It's very embarrassing when we try to put sand on the street mixed with calcium chloride and it's not very effective. The idea would be to build the salt dome large enough that we can purchase a two year supply of salt so we don't run out of salt. We'll be able to purchase salt in the summer and stay one year ahead on the savings. The driveway will allow us access for the tractors and trailers to deliver large quantities of salt. We are discussing installing a dumpster under ground. One added feature of this total expansion is that our current salt bin holds 560 tons of salt. We have it tied together with steel cables to keep this building from collapsing.

 

Dave Butsch said the view of the salt dome does not show the proposed screening of the facility with a 10 foot high chain link fence screened in back with a 8 foot privacy fence. There would be an 18 inch addition on the bottom to push it to the 10 foot height of the chain link fence. The base of the salt dome is made of 10 foot high concrete walls. The fences will block that. The only thing you will see are earth tone shingles that blend into the existing trees.

 

The picture does not show the future development of lot 2, the property purchased by Sterling House, subdivided into three lots. They sold us lot number 3. Our facility will have a natural screening of the Sterling House property. We proposed a 2700 ton salt dome with a 72 foot diameter. It's 41 feet tall and would hold a two year supply of salt. It will cost $120,000. We are proposing earth tone shingles and one entry door turned to reduce impact on surrounding buildings. We will have low level lighting, similar to what is in place at the current facility.

 

Mr. Osborn said the utility pole will have to be relocated. It has both electric and cable on it. We're proposing to underground the electric across the maintenance site. To have the electric going across the property line at the point not too far from where the trucks are going to be maneuvering to get into the salt dome, we're concerned about some potential contact with a truck that may have its bed up too high coming in. That is a cost we had not anticipated initially and Mr. Butsch and Mr. Sears are in the process of getting a proposal from CG&E to underground that work. The second item is an issue that was raised in Council and that deals with a transfer type station for debris removal. We are looking at a 30 yard roll off type dumpster that would serve as a transfer point for trucks that pick up debris form the community rather than making runs to Rumpke. We are doing a cost analysis to see if it makes sense and we also have some site issues related to noise on adjacent properties.

 

ORDINANCE NO. 11-1998 "ACCEPTING DEDICATION OF THE MAPLE KNOLL VILLAGE FRONTAGE, AND THE PUBLIC IMPROVEMENTS CONTAINED THEREIN, AND RELEASING THE PERFORMANCE BOND"

 

Mr. Vanover made a motion to adopt and Mrs. McNear second. Ordinance 11-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 12-1998 "ACCEPTING A PROPOSAL UNDER THE STATE ADMINISTRATIVE PURCHASING PROGRAM AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH OHIO TIMEKEEPING SYSTEMS, INC. FOR THE PURCHASE OF A VIDEO BADGING SYSTEM FOR USE AT THE SPRINGDALE COMMUNITY CENTER AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

 

Mr. Osborn said I apologize to Council and Mr. Parham for leaving you in the lurch at the last meeting. Mr. Parham and I were playing tag that week. He was coming into town just as I was leaving town and I briefed him on what I thought was everything on the agenda but I failed to discuss this item with him. Unfortunately he was caught unprepared and that was my fault, not his. I have supplemented the information that was provided two weeks ago with additional information on how we propose to use the badging system. It will replace the Polaroid film system that we now use at the Community Center. The purpose in going to a digital system is to reduce our operating costs. The changeover cost for this is slightly higher than our typical operating cost with the Polaroid system so we'd like to do it as early in the year as possible to take advantage of that potential economy. Also, the cards we would be manufacturing for employee ID cards could then be encoded with a bar code and used with the electronic time recording system that is currently being installed.

 

Ms. Manis asked are the cards going to be done every year?

 

Mr. Osborn replied these cards will be thicker and heavier than the cards you've been familiar with in the past. The cards can be coded so that a person is given access to any particular part of the building. The doors will be programmed to include the number on an ID card if that person has access to that part of the facility. We plan to put a sticker on the card. We believe we can bring our operating costs down by having cards that have the durability to hold up year after year.

 

Ms. Manis asked if there would be a scanner at the pool.

 

Mr. Osborn responded some areas like the pool and gym would still be on a visual basis. The stickers would be used for visual validation.

 

Ms. Manis asked why wasn't this budgeted before?

 

Mr. Osborn said it was proposed by the Recreation Director. I axed it from the budget because I felt it was ahead of its time. Then we came up with the electronic time recording system where we will be able to use the same type of cards. Instead of waiting another year before we recommend buying it I proposed to put it back in the budget in 1998 and buy the system now so we can use it for the ID cards we are generating for the employees to use with the time recording system.

 

Ms. Manis asked will the locks at the fitness center have to be redone or are they capable of reading these?

 

Mr. Osborn replied when the building is reconfigured we will have to have these mechanisms installed. We do plan to put that type of door here on the employee area of the building. It will also have a ten-key pad for elected officials who are not in the building all the time and may not have their cards with them. The use of the card is a security measure. It has been used pretty routinely throughout other business practices. Once we buy the software for this one door, we can put up to 50 doors on a system. The software that controls this will be through our LAN operation.

 

Mr. Wilson said they were talking about 5,000 cards. How long do we anticipate those to last?

 

Mr. Osborn replied we refer to an operating cost of $4,400 for the first year and after that it would drop down to $3,600. That $3,600 includes $787 for badges, which should reduce to $400. Mr. Osborn said we anticipate issuing 5,000 badges the first year. After that we are budgeting for 2,500 a year and we are hoping not to replace half of them every year.

 

In response to Mr. Wilson, Mr. Osborn stated we would start issuing the ID cards now with the idea of catching the renewal on the front end and avoid buying more Polaroid film for the current system.

 

Ms. Manis asked did you talk about how much it would cost to replace a card?

 

Mr. Osborn replied it will be close to what it is now. If a person loses a card, that person will have to pay to replace the card.

 

Ordinance 12-1998 passed with 7 affirmative votes.

 

Council recessed from 9:05 p.m. to 9:18 p.m.

 

Public Hearing

ORDINANCE NO. 14-1998 "APPROVING THE REVISED PRELIMINARY DEVELOPMENT PLAN (PUD) OF PROPERTY COMMONLY KNOWN AS TRI-COUNTY COMMONS (MARS MUSIC STORE)

 

David Eyrich, representing MARS Music said MARS Music is a store that specializes in the sale of musical instruments and equipment. The location of the store would be next to Dave & Buster's in Tri-County Commons. Mark Begelman, president of MARS, and the CFO, Bob Zobell were unable to attend tonight because of a grand opening in Indiana. Chris Hendrix, president of the construction subsidiary of MARS, is present. A video of a MARS Music Store grand opening was shown.

 

Chris Hendrix said retailing has changed in the last two years providing interactive environments. On a daily basis customer activity is very low, about 100 to 150 people. We have high ticket items with prices running from $200 to $10,000. The store has an interactive environment. We are into not only retailing, but "entertailing". We have interactive rooms in the acoustic area where a person can play an instrument. We have recording studios, a performance platform where individual schools can have a get together. The stores are typically 28,000 to 40,000 square feet in size. We try to locate in strategic real estate areas that are high visibility. About 32% of our customers are drive by. We want to proceed with our development plans. The biggest issue we have faced up to this point was a signage issue. Mr. Hendrix gave Council a copy of the storefront. We made a couple of adaptations to the storefront to be able to allow a canopy that will protrude from the building and allow the customers access to the building in a safe manner. We put some pavers in front of the entrance. We moved some islands back. We changed some of the letters to channel letters rather than box lettering. We can do a couple of things in reference to the color. We are trying to accommodate the need of the City but realize that we do want some type of visibility that is impactable off of I-275. As you know there is a pylon there for Dave & Buster's, but Dave & Buster's is the only individual on that pylon so this will be our only signage and we want to make sure we have visibility.

 

Mr. Galster made a motion to adopt and Ms. Manis seconded.

 

Mr. Galster said this came out of Planning with a 4-3 vote. I don't think any member of Planning Commission does not conceptually approve of this project. I think Planning Commission believes it's a good use of the space. The only issue in my opinion was signage and that can still be worked out at the Planning Commission level.

 

Ms. Manis said this is here because this is a deviation of the PUD. I don't have a problem with the usage and I like the fact that the traffic counts are going to be lower than anything else that can be put on that site.

 

Mr. Danbury said it's an excellent usage. This does come with a 4-3 vote which is basically an unfavorable vote from Planning Commission so we need 5 affirmative votes in order to pass this ordinance.

 

Ordinance 14-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 15-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A LEASE WITH SPRINGDALE YOUTH BOOSTERS, AN OHIO NON-PROFIT CORPORATION, FOR THE OPERATION AND MAINTENANCE OF A REFRESHMENT STAND AT THE CITY RECREATIONAL CENTER AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mrs. McNear seconded.

 

Mayor Webster said there are only two changes in the lease. One is to change the name of the organization from FRYS to Springdale Youth Boosters and also the prior lease said there was a clause that said that they operate under the Parks and Recreation Commission. Since the Parks and Recreation Commission is just an advisory board and has no administrative authority, I struck that from the proposed lease.

 

Mr. Wilson asked if any other organization also applied for a lease. Mayor Webster replied no.

 

Ordinance 15-1998 passed with 6 affirmative votes. Ms. Manis abstained.

 

ORDINANCE NO. 16-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH THE GEILER COMPANY FOR THE SPRINGDALE POLICE DEPARTMENT HVAC RENOVATION/CONDENSING UNIT REPLACEMENT AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Ms. Manis seconded.

 

Ms. Manis said usually we have a bid opening and then we request legislation at the next meeting. However, because we were afraid the system would go out, they did it this way. The bids were approximately $10,000 less than estimated.

 

Mr. Shuler said our estimate was $53,000. Three bids were below estimate. We have worked with this contractor before. The reason we are bringing this to you on short notice is that we want to get the equipment ordered.

 

Mr. Knox said we had a purchase order recently for the annual maintenance contract for the current HVAC system. Will this negate that purchase order?

 

Mr. Osborn replied we have a blanket agreement with our contractor for multiple buildings. If we change the configuration it will open the door for that contractor to come in and request a change in proposal based on the type of equipment. We will be buying new equipment in many cases that will come with multiple year warranties. While we may see a change in our maintenance costs, one of the additional benefits is that some of the higher priced equipment we are purchasing will come with warranty.

 

Ordinance 16-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 17-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH TRI-STATE FORD FOR THE PURCHASE OF A 1998 17,500 GVW DUMP TRUCK WITH SALT SPREADER AND SNOW PLOW FOR USE BY THE PARKS DEPARTMENT AND DECLARING AN EMERGENCY"

 

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

 

Mr. Osborn said at the last Council meeting you had an ordinance that read that the purchase of that truck was for the Parks and Recreations Commission. Actually that truck was for the Public Works Department. Rather than bring that legislation back before you, Mr. Knox has noted on the index of ordinances as well as on the face of the ordinance that that was the purchase of a truck that will be assigned to the Public Works Department.

 

Mr. Danbury asked if we are getting a trade-in value of $2,500, why can't we keep it for our yard waste?

 

Mr. Osborn replied it's a 1978 vehicle. We have stretched it about as far as we can go. We have done that in the past and enlarged our fleet. As you do that you take on additional overhead and we just don't feel that it's worth trying to keep that vehicle any longer. We believe it has served its life expectancy and we prefer to trade it in as opposed to holding on to it.

 

Ordinance 17-1998 passed with 7 affirmative votes.

 

ORDINANCE NO. 18-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO AN AGREEMENT WITH ROZZI'S FAMOUS FIREWORKS, INC. TO PROVIDE A FIREWORKS DISPLAY DURING THE CITY OF SPRINGDALE'S FOURTH OF JULY FESTIVITIES"

 

First reading.

 

ORDINANCE NO. 19-1998 "AUTHORIZING PAYMENT OF $10,000 UNDER AN AGREEMENT BETWEEN THE CITY OF SPRINGDALE, OHIO AND THE GREATER CINCINNATI CHAMBER OF COMMERCE PERTAINING TO THE "BLUE CHIP CAMPAIGN" 1994-1998"

 

First reading.

 

Mr. Osborn said this is the fifth of five years for the Blue Chip Campaign. Mr. Parham tells me that beginning in 1999 the Chamber is going to revamp the campaign and it will have a new image and new name. That does not make this ineffective.

 

OLD BUSINESS

 

Ms. Manis said I would like to request legislation at our next meeting for the engineering and surveying work for Kemper Road Phase II. Also, we didn't get the cost information for the sign.

 

Mr. Shuler said we are putting that together now. We will have it distributed to Council at the next meeting.

 

Mr. Osborn said on the Sharon Road storm sewer project and resurfacing, the City is holding a public meeting for the residents on March 24. We anticipate the mailing to the residents on March 10, 1998. If you get any phone calls after that date we will have the same correspondence in your mail bins. If you have additional questions please feel free to call anyone on the staff here.

 

Ms. Manis asked are you doing Glensharon? Mr. Osborn replied no, just Sharon Road.

NEW BUSINESS

 

Mr. Vanover said you have in your packet the proposed 1998 street program. We are ready to bring that forward in two projects; the first being the crack seal project. We're crack sealing Springdale Terrace and Heritage Hill at a cost of $72,608 with design bidding and engineering at $5,740. With Council's approval we can do the design bid and construction engineering via P.O. However, on the concrete walk, curb and pavement repair projects, we have $10,000 for handicap ramps which is from a grant. We have $25,000 in sidewalks and $190,000 in general street curbs, and that's where we've done something a little different. We had them look at all the streets in the City and determine percentages of every street. We had two that are in dire need of total replacement - Silverwood Circle and Rosetta Court. Driveway aprons are estimated at $3,500; full depth concrete pavement repair at $5,000; catch basin repair at $5,000. We have $20,000 for full depth asphalt pavement repair so we are looking at total curb replacement and resurface of $150,700. The total concrete walk, curb and pavement repair project is $409,200 with design bidding and construction engineering at $16,800. We would need legislation for that making the total concrete program at $426,000. We request legislation at the next meeting for concrete walk, curb and pavement repair engineering work.

 

Mr. Danbury asked do we want to do another ordinance for the crack and seal work or is that included in the total?

 

Mr. Shuler responded we will be bidding them as two separate projects at this time. The committee is recommending the 1998 program to Council and if Council concurs we will start the design work. We will be coming back to Council when that is completed. We bid the projects and have a recommendation on the awards. At this point the committee is submitting details of this year's program and requesting approval for the engineering work to begin.

 

Ms. Manis said the full repair of Rosetta and Silverwood is the $150,700 and we are spending $190,000 on the rest of the curbs in the City.

 

Mr. Shuler stated Mr. Sears and Mr. Butsch recommended this year instead of doing some curb work and some resurfacing work, that we concentrate on curb work this year in a bigger package and get the streets prepared for a larger resurfacing program in 1999. If you would look at the following summary pages you can see where, in 1998 there is a substantial amount of money being allocated at curb work that reduces significantly in 1999. However, the grinding and overlay is a substantial project in 1999. Silverwood and Rosetta are stand alone as they include some of both.

 

Ms. Manis asked why weren't we invited to the DARE graduation?

 

Mr. Osborn responded I'm sure it was just an oversight and I will make sure it doesn't happen in the future. We have another graduation this year at Heritage Hill and we'll make sure everyone gets an invitation.

 

Mayor Webster read a proclamation proclaiming senior citizens week in Springdale.

 

WHEREAS, on March 5, 1998, the Springdale Senior Citizens Club is celebrating their twenty-fifth anniversary; and

 

WHEREAS, the Springdale Senior Citizens Club was organized and dedicated to providing the opportunity for developing a common good fellowship amongst the elders of our community; and

 

 

WHEREAS, the Springdale Senior Citizens Club has, in fact, provided not only fellowship, but also has provided many opportunities for friendship and companionship for our area senior citizens; and

 

WHEREAS, over the past twenty-five years, Springdaleís Seniors have generously participated in this Cityís community programs and have made important contributions through their efforts to make Springdale a better place to live.

NOW THEREFORE, I, DOYLE H. WEBSTER, Mayor of the City of Springdale, do hereby proclaim the week of March 9, 1998 as

 

SPRINGDALE SENIOR CITIZENS WEEK

 

in the City of Springdale and urge all citizens of this community to recognize the groupís twenty-fifth anniversary and all the many contributions made over the years by these devoted members and to encourage their future efforts on the behalf of our community.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Springdale to be affixed this second day of March in the year of Our Lord, Nineteen Hundred Ninety-Eight.

 

P

Mr. Danbury said Vintage Wine and Coffee has applied for a D-1/D-3 liquor license. Mr. Knox said there was an open permit and this fills it. There were no objectives.

 

MEETINGS AND ANNOUNCEMENTS

 

Planning Commission March 10, 7:00 p.m.

Board of Zoning Appeals March 17, 7:00 p.m.

Board of Health March 12, 7:00 p.m.

Mayor's Night In March 25, 7:00 p.m.

 

COMMUNICATIONS FROM THE AUDIENCE - none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

 

Underground fences still open

Placement of news racks still open

 

RECAP OF LEGISLATIVE ITEMS REQUESTED - NEXT COUNCIL MEETING

 

Preliminary work for Kemper Road storm sewer Phase II engineering and survey work

Contract to award proposed street program

Engineering work for Kemper Road improvements

 

 

Council adjourned at 10:18 p.m.

 

 

Respectfully submitted,

 

 

 

 

Edward F. Knox

Clerk of Council/Finance Director

 

 

Minutes Approved:

 

Randy Danbury, President of Council

 

 

 

__________________________, l998