President of Council Randy Danbury called Council to order on September 1, 1999 at 7:04 p.m.

The governmental body and those in attendance recited the pledge of allegiance.

Mr. Knox took roll call. Present were Council members Galster, Manis, Pollitt, Vanover, Wilson and Danbury. Mrs. McNear was absent.

The minutes of August 18, 1999 were approved with five affirmative votes. Mr. Vanover abstained.

COMMUNICATIONS - none

COMMUNICATIONS FROM THE AUDIENCE - none

ORDINANCE NO. 45-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CARGILL, INC. FOR THE PURCHASE OF HIGHWAY DE-ICING ROCK SALT AND DECLARING AN EMERGENCY"

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

Mr. Osborn said we would recommend that the low bidder, Cargill, be awarded the contract per their proposal. These results are very favorable when compared to last year’s rates. We only see an average of 2.4% increase in cost and that’s coming off a rate last year that saw a dramatic drop in cost.

Mr. Vanover asked have they addressed emergency situations? I know last year they had trouble making some deliveries.

Mr. Osborn responded no, I think those will occur in any extraordinary winter. We have locally attempted to deal with that by building a structure that will hold two years worth of salt. It is 75-80% full and we will top it out before winter gets here.

Ordinance 45-1999 passed with six affirmative votes.

ORDINANCE 46-1999 "AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO, TO AMEND SECTION 35.01 POLICE DEPARTMENT COMPLEMENT AND DECLARING AN EMERGENCY"

Mr. Osborn said I had requested the emergency clause on this because we have promotions pending and we’d like to proceed with those promotions and vacancies that we would like to fill.

Mr. Vanover made a motion to add the emergency clause and Ms. Pollitt seconded. The motion passed with six affirmative votes.

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

Ms. Manis asked about Section 4. Mr. Osborn replied we asked that subsection B.4.b be changed from 24 to 25 personnel because that represents the additional patrol officer that was added with the 1999 budget. In response to Ms. Manis, Mr. Osborn replied we have not altered our minimum staffing levels in any way. We added a person in 1999 who is assigned to DART for more comprehensive drug enforcement.

Ordinance 46-1999 passed with six affirmative votes.

ORDINANCE NO. 47-1999 "AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A LICENSE AGREEMENT WITH VINEYARD COMMUNITY CHURCH FOR LANDSCAPING AND MAINTENANCE PURPOSES IN CENTURY CIRCLE EAST AND DECLARING AN EMERGENCY"

Mr. Galster made a motion to adopt and Mr. Vanover seconded.

Mr. Danbury said it says it will be renewed after a year. How long will this go on?

Mr. Osborn stated it will renew automatically unless terminated.

Ms. Pollitt asked do we have any other agreements with any other churches or businesses in the community?

Mr. Osborn replied we have agreements with other businesses that may deal with a private telephone line that crosses public right-of-way under the street from one business location to another. We have a license agreement with a business on Century Boulevard that needs to take its storm water to a detention basin in another location. We want to do this because it gives us control and it defines who’s responsible for any damages that may be caused in the public right-of-way; and it gives us the opportunity to escape any responsibility if anything happens to these private improvements that have been made in the public right-of-way. In this case the church is proposing to landscape and maintain that landscaped condition in that median in front of their new entrance and I think it will make the general area look better. We don’t have any other landscaping agreements. We were looking at one for the Pictoria Island cul-de-sac but they may have redesigned that cul-de-sac.

Mr. Wilson asked does the landscaping include signage?

Mr. Osborn answered originally in Planning Commission they came to us with a proposal to put a sign in the cul-de-sac area but both Planning Commission and the Administration declined the sign proposal, but we did agree with the idea of landscaping.

Ordinance 47-1999 passed with six affirmative votes.

ORDINANCE NO. 48-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO FILE A DRUG ABUSE RESISTANCE EDUCATION (DARE) GRANTS PROGRAM APPLICATION AND TO ENTER INTO AN AGREEMENT WITH THE OHIO ATTORNEY GENERAL, BETTY MONTGOMERY, TO CONTINUE A DARE PROGRAM AND DECLARING AN EMERGENCY"

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

Ordinance 48-1999 passed with six affirmative votes.

RESOLUTION R21-1999 "AUTHORIZING THE CITY ADMINISTRATOR TO FILE AN APPLICATION WITH THE OHIO PUBLIC WORKS COMMISSION FOR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM (LTIP) FUNDS AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE ALL CONTRACTS AND OTHER DOCUMENTS"

Mr. Galster made a motion to adopt and Ms. Pollitt seconded.

Mayor Webster said there are three ordinances with no emergency clause on them. They were asked for with the emergency clause. Mr. Knox read those in but then he continued to do it on the resolution which doesn’t require it.

Mr. Schneider responded that the emergency provision was included in two of the ordinances but not in the title. It was missing in the other one and that was my error.

Resolution R21-1999 passed with six affirmative votes.

OLD BUSINESS - none

NEW BUSINESS

Mr. Osborn stated that the City has the opportunity to participate in the Urban County Community Development Block Grant Program. The application cycle occurs once every three years and we are at that point where we can participate in the application process. The process requires that we have two public meetings where we discuss the potential projects for which we will apply. I would suggest that prior to the second meeting of September we provide you with the criteria that have to be met in order to qualify for funding, and at the same time give you some ideas as to the projects at which we are looking. The second public meeting could be the second meeting in October and we would want to adopt legislation authorizing application for the specific projects we pick out.

MEETINGS AND ANNOUNCEMENTS

Parks and Recreation Commission - September 7

Board of Health - September 9

Planning Commission - September 14

Board of Zoning Appeals - September 21

COMMUNICATIONS FROM THE AUDIENCE - none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

Property Maintenance Code and Zoning Code changes

RECAP OF LEGISLATIVE ITEMS REQUESTED - none

Council adjourned at 7:26 p.m.

Respectfully submitted,

 

 

 

Edward F. Knox

Clerk of Council/Finance Director

Minutes Approved:

Randy Danbury, President of Council

 

 

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