President of Council Kathy McNear called Council to order on March 5, 2003, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.
The minutes of February 19, 2003 were approved with seven affirmative votes.
Mr. Knox read a letter from Time Warner Cable concerning a proposed tax on cable television service. "It reads in part, "The State of Ohio is facing a $100 million budget deficit and the State may impose tax on cable service that is not currently subject to sales and use tax. Cable operators already pay franchise fees up to 5% of the gross annual revenue. Our customers and your constituents would bear the burden of additional taxation through higher monthly cable billing if the State enacts the tax proposal. Cable customers would be charged a franchise fee as well as the proposed state tax. .... Cable operators are in a unique position of paying local franchise fee and local income taxes. We do not believe the cable customer should bear the burden of local and state tax for cable television. If you agree we strongly encourage you to contact your state representative. Sincerely, Pamela McDonald, Director of Government Affairs."
Mr. Knox read an e-mail which states. "We would like to thank those members of the City Council who assisted in the Springdale Youth Boosters Cinema Races/Monte Carlo evening. A thank you also goes out to those Council members who donated. This has been an annual event for thirty years and we hope it will last another thirty. Again, thank you to all who attended and assisted. Sincerely, Rob and Barb Hormann, co-chairman of the Cinema Race Committee"
COMMUNICATIONS FROM THE AUDIENCE - none
PRESENTATION - CHIPPER PROGRAM
Mr. Osborn said a few months ago David Butsch came to me with a proposal to revise how we do our chipper program. We have been doing it the same way for thirty years. The first two weeks of each month we collect on the area west of Springfield Pike and second two weeks we collect east of Springfield Pike. David came up with an alternative that I think is far more customer friendly and has no greater impact in demands on labor. It is a change and we are recommending it go forward but before we actually implement it, I wanted to present it to you so you can make any comments you might have about the proposal. Itís a very well thought out plan and will result in far better service to our residents.
Mr. Butsch said Mr. Osborn and I spoke about this and then talked with the Mayor, and I talked with my guys about it. We broke the City down into four areas and we feel we could provide a good flow of the chipper service and cover enough in one day that we can do the entire city each week. In the past we sometimes covered the route in a week, then had a week off. It will take more time now but I think we have enough tasks and jobs that can be worked on in half day increments to balance this out. I think it will raise the level of service to residents and solve a lot of their wishes of pinpointing the pick up day more accurately. The only thing that could throw a monkey wrench into this from time to time is the weather. I do think this plan will work very well and the residents will appreciate it.
Mr. Osborn said you may wonder how we can collect all of Oxford Hills, Beacon Hills, Glensprings in one day while now it takes us several days. Doing it once a week instead of once a month will distribute the workload over four days during that same one-month cycle. The distribution of labor will be a little different but I think this is a very positive proposal.
Mayor Webster said the last time I campaigned one of the most common complaints I heard was that people liked the chipper service but they hated to let the stuff pile up and sit at the curb. If Dave and his crew can pull this off without an increase in staff, I think they are certainly to be commended.
Council thought it was a good program.
Mayor Webster asked how the City stood with salt and Mr. Butsch replied solid.
Mr. Osborn said we do a contract for the purchase of salt every year. Not every jurisdiction does so. When salt becomes scarce, those cities that have contracts get to go into the queue first. We have been fortunate in being able to replenish salt. We did loan out some salt to other jurisdictions, but most noticeably when we got enough salt after the first crisis hit to get us through the rest of the month we quit buying salt. David made a decision to let others have a chance to buy salt also.
ORDINANCE NO. 10-2003 "FINAL RESOLUTION"
Mr. Danbury made a motion to read by title only and Mr. Squires seconded.
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Ordinance 10-2003 passed with seven affirmative votes.
Mayor Webster said I was on Sharon Road today and I noticed that we allowed Springdale Family Medicine to park cars along Sharon Road. Are they still going to be able to do that once we put this in?
Mr. Osborn replied yes.
ORDINANCE NO. 11-2003 "AUTHORIZING THE PAYMENT OF AN ADDITIONAL $29,000.00 TO ODOT FOR THE STATE ROUTE 4 RESURFACING PROJECT AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Ordinance 11-2003 passed with seven affirmative votes.
RESOLUTION R5-2003 "COMMENDING JACK KING FOR HIS DEDICATION AND SERVICE TO THE CITY OF SPRINGDALE"
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Mr. Osborn said unfortunately Jack could not be here tonight but we anticipate that he will be at the employee celebration later this month and it will be our intention to present this on your behalf.
Mr. Danbury said thirty years is a lot of years and a lot of nights away from home this time of year. I was impressed with what Jack has done with the cemetery. That place was a mess and itís really neat, especially when you have flags out there.
Resolution R5-2003 passed with seven affirmative votes.
Mr. Vanover said his recycle bin was in need of replacement. What is the procedure on that?
Mr. Parham replied you can either call Rumpke directly and they will replace it or you can call the ladies here at the office and leave your address and weíll contact them.
Mr. Parham said at the last meeting there were some questions relative to the streetscape project. Ordinance 8-2003 had a figure of $860,000 as the contract amount. The change order with that document did not say $860,000 anywhere on the document. The original amount was $847,000. On top of that there was an alternate 1 for $12,759 for the LED signals. At the time we were not certain we wanted to enter into alternate 1 but when we put the legislation together we included alternate 1 in the total. If you totaled $847,000 and $12,759 you would get the $860,000 figure that was in the ordinance. We eventually accepted the LED so the dollar amount on the change order that stated the original contract sum actually should have read $860,000. Further down it says the net change by previous authorized change orders in the amount of $18,965. The $12,759 was not a change order but placed into the first change order amount on this document. We asked CDS to recapture what actually occurred here. The amounts are fine with the legislation we approved previously. We just want to correct the documentation to have the accounting proper. I think that addresses why you didnít find the $860,000 anywhere in there. The change order for $18,965 was the change order for $12,759 plus some other smaller items. Thatís why you saw another figure of $866,000.
Mr. Parham stated one other question that came up at the meeting was whether we had originally intended to have the cameras at the three intersections on SR 4 at Kemper, Peach and Grandin, and Northland. We originally asked the contractor through the engineer to give us a cost for cameras at those three locations. The dollar figure came back at $66,000. We thought that number was a bit too high. When we were going through this last week, once we asked them to eliminate Peach and Grandin, the figure was $42,000. At the Peach and Grandin location you are talking about two cameras. At the other two locations of Kemper and Northland you are talking about four cameras each. If you do the arithmetic, $42,000 for eight cameras and another $24,000 for two cameras just didnít seem right so we eliminated the Peach Street cameras. We are only looking at the other two so the legislation at the last Council meeting addressed only those two intersections. We had deducts of $16,000 that got us down to the amount you approved at the last meeting of $25,000. The loops are already a part of the original contract for Grandin and Peach.
Mr. Osborn said we looked at these cameras on a cost benefit ratio. At Northland, for every camera we put up, we eliminate six loops. On the two sides streets at Grandin and Peach, it was a ratio of one to one. We had no need for a camera on Springfield Pike.
Mr. Osborn said at the last meeting Mr. Parham presented a draft of the MPDES Phase II application that we were going to file. The documents are signed and we will probably submit it tomorrow. I have a related topic. Two years ago, the Ohio EPA determined what streams in Ohio were going to have to file a TMDL (total maximum daily load) report. The Millcreek was one of these. In order to develop whatís called a watershed action plan, the Millcreek Watershed was broken down into five sub-basins. The first of these serving as a model is the West Fork and Millcreek Sub-basin. Mr. Butsch has represented us on that. The process has been going on for eighteen months. The idea is to look at the topic of water quality and identify an action matrix that jurisdictions can commit to do to help reduce non-point source pollutants. The cover letter will help a great deal. The fact that we are trying to deal with non-point source pollutants necessitates that we take a more regional approach. The West Fork Millcreek Sub-basin document is done. You will see attached to the material you are receiving a matrix. It will look a lot like the document in this booklet. This document is related specifically to MPDES and compliance. Virtually, everything we are committing to do in there, we are committing to do in here. The Millcreek Watershed has to solicit support from all the jurisdictions in each sub-basin as these documents come up. Itís our recommendation to have a resolution at the next Council meeting endorsing the West Fork Millcreek Sub-basin Watershed Action Plan. It is something that has to be done in order to resolve the TMDL requirement. We feel we have been engaged in this process all along. Weíre not committing to anything here that we havenít done knowingly.
Mr. Knox said each member of Council has a copy of a request for a liquor license from Brink, Corwin and Nicholson Limited doing business as Bargoís Beer and Tap. I believe this is the old Benniganís building.
Mayor Webster said they are calling this a new permit. Where are they getting this permit?
Mr. Knox replied Iíd have to go back to my list of D5-As but it might be large enough to qualify by square footage.
Council did not object to the liquor license.
Mayor Webster said Iíd just like to thank Mr. Knox in advance for agreeing to represent the City tomorrow in Columbus. Our local representative encouraged us to get in touch with the Ohio Municipal League and to send someone to these hearings in Columbus. The issue is the consolidation of municipal income tax collection. It sounds like the parameters and proposals change with the weather. It doesnít make any sense but it wonít go away. Our fear is with all the proposals being bandied about that this will become a fine print on one of those bills. We donít understand why they want to do it but we understand the ramifications and Mr. Knox put together an excellent document as to why they should not do this.
Ms. Pollitt said I want to inform Council that there were eight people from the City who went to a Planning and Zoning Workshop. It was an excellent workshop and they did a good job on presentation.
MEETINGS AND ANNOUNCEMENTS
Planning Commission - March 11
Board of Health - March 13
Board of Zoning Appeals - March 18
Hamilton County Emergency Management Agency
Sky Warn Training - March 20 & March 24
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Amending the Springdale Code of Ordinances
Regarding Solicitation - open
RECAP OF LEGISLATIVE ITEMS REQUESTED
Resolution for Mill Creek Action Plan - March 19
Resolution for Bob Posega - March 19
Zoning Code Changes - March 19
Council adjourned at 8:00 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council