President of Council Marjorie Harlow called Council to order on
March 7, 2012, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance. Mrs. Harlow asked for a moment of silence for the victims of the recent tornados.
Mrs. McNear took roll call. Present were Council members Diehl, Emerson, Hawkins, Knox, Squires, Vanover and Harlow.
The minutes of February 15, 2012 were approved with seven affirmative votes.
Mrs. McNear read a letter from the Clerk of Council of Lincoln Heights naming their new Council as of January 2012.
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCES AND RESOLUTIONS
Mrs. Harlow said the vehicles we were going to purchase through Ordinance 12-2012 were not available so we had to locate three other vehicles.
ORDINANCE NO. 14-2012
AN ORDINANCE REPEALING ORDINANCE NO. 12-2012 AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH KEY CHRYSLER JEEP DODGE RAM, INC., FOR THE PURCHASE OF THREE (3) 2012 DODGE CHARGER POLICE SPECIAL CRUISERS AND DECLARING AN EMERGENCY
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Parham said as Mrs. Harlow indicated, following the last Council meeting we made contact with Morrow Brothers to purchase and collect the three Crown Victoria 2011 versions. Unfortunately, they were informed us that they had gotten rid of them. The Police Captain had made contact with them the day before to make sure the vehicles were still available and that we were simply awaiting passage of the legislation to authorize our purchase. However, following the passage of the legislation we were informed by Morrow Brothers that they had sold the white versions and the only ones they had remaining were the blue on blue police cruisers. We did consider making the purchase for the blue versions and then perhaps painting them white. But as we began to put together the cost for the purchase and painting of the vehicles and the retrieval versus purchasing the Dodge Chargers, we found ourselves saving about $3,000 if we bought the Charges. We were able to find the Dodge Chargers on the State bid process list. We wanted to present that to Council this evening for your approval. On your copy of the legislation, there is language missing that Mrs. McNear included under Section 4. The total in the last WHEREAS talks about the base bid being $21,270. Section 4 gives you a total of $66,057. If you triple the $21,270 you get $63,810. We had to add language to make it clear that the $66,057 includes the options as well.
Ordinance 14, 2012 passed with seven affirmative votes.
ORDINANCE NO. 15 -2012
AMENDING SECTION 123.02 AND 123.04 OF THE SPRINGDALE CODIFIED ORDINANCES RELATED TO SINGLE FAMILY, RESIDENTIAL, RENTAL DWELLING PERMITS AND DECLARING AN EMERGENCY
Mayor Webster said I requested this piece of legislation. Last fall while going throughout the City, I ran into several families who rented homes and were inconvenienced by taking off work and being there for an inspector to go through their houses. These were families that were multiple year tenants and the question was, if there is nothing wrong with our house, why do we have to have the inside of our home inspected. It is somewhat of an intrusion, especially since they can still call if there is a problem. If the landlord doesnt take care of it, then we go in and do an inspection. Nothing changes up front. If you rent you have to have to have a permit. You still have to pay your fee every year so its not relieving any burden on the landlord other than having to arrange for an inspector to have to meet someone because the tenant is there for another year. I think it makes sense to loosen that. I dont see where the City is giving up any control. Wed still inspect the outside of the premises like we would any other property. I strongly urge Council to adopt this.
Mrs. McNear said weve been talking a lot about having the digital meters installed at all the houses. Apparently Ive had mine done because I had this sticker on my door. I didnt notice anything happen. If they put anything out there I didnt notice any loss of power. I just wanted to let people know that if their meter is changed out they should be getting this door hanger on their door. It does include a website if you want to look up additional information.
Mr. Parham stated I received a phone call from Marvin Blade of Duke Energy giving me an update of the project. He indicated at this point they have installed all the nodes (the instruments on the poles that will help your system speak to their system at Duke Energy.) Eighty percent of the meters have been installed throughout the community. They expect by May 3 they will have ninety-five percent of the total project completed. From time to time they are unable to gain access to the property and homes; perhaps an individual has gone south for the winter months so therefore, they predict only ninety-five percent may be completed.
Mr. Parham said Council received a letter from Planning Commission for the temporary banners. The current temporary banner legislation expires May 20, 2012. Planning Commission has recommended an extension so we would need a public hearing at the April 18 meeting.
Council set the Public Hearing for the extension of the temporary banners for April 18.
Mayor Webster read a proclamation celebrating the birthday of Marjorie Neuss (widow of Gus Neuss) on Saturday, March 17.
Mr. Diehl said when we had the parade I was lucky enough to drive the Mayor in the parade. Its one of my best memories in the City.
Mayor Webster said Id like to speak a little bit about the housing committee. Several years ago, I thought it would be a good idea if we had a housing committee and have Council to participate in trying to maintain and improve the housing stock of this City. Its been three or four years and I shared it with the Councils president. We had a meeting a couple of weeks ago which was the third or fourth meeting we had since we came up with the idea. The other meetings were held primarily because the President of Council said we should have one. I thought that rather than have just the three at-large people participate in this, it might be good to have the district people participate. If youre like me, you occasionally get a call from a resident with a complaint. The whole purpose of doing this was to try to allow Council to participate in this process. It is not the intent to try to take the duties of the Building Department and pawn them off on Council, but I understand that some people may have interpreted it that way. For the record, I just want to make sure that you understand that you dont have to do anything. Administration does not have the ability to tell Council to do anything and I think you all know that. The whole purpose of the Housing Committee was to try to open up lines of communication so if there is anything going on in your community, you drive past something every day or you get phone calls, let Derrick know. If you report something blatant to Derrick and the Building Department is not aware of it, Im not going to be very happy about that and I dont think Derrick is going to be very happy about it either. We have enough inspectors out there that we should be aware of it, but again, things happen and they happen quickly and were not aware of it. Do what you choose to do. Were not trying to make inspectors out of all of you.
Mr. Vanover said sometimes things happen on the weekend when the inspectors are not in the area. Weve got a semi tractor trailer that parks in a driveway and it shows up late evening Friday, occasionally there are cars parked in the front yard for a couple of days. Thats the last thing I want to do, take on the Building Departments job but we can be those eyes and ears sometimes. The Building Department and Police Department cant be everywhere all the time. I dont have a problem with it.
Mr. Diehl said I think as a whole the Building Department does an excellent job and I try to drive around the City on occasion and go to different neighborhoods. Sometimes you see something for a long period of time and in your mind you think it should be there, and it shouldnt. Its always good when you see something to contact the Building Department or Derrick.
Mrs. Emerson said I think its a grand idea. As Bob said, something may be there for a long time and you think its part of the scenery, like the dumpster we had. I dont think youll have any problem with Derrick handling it because he was on it as soon as they said something but you drive by it all the time and it just kind of blends in. I think its a great idea.
Mrs. Harlow said with the warm weather we are having its a great opportunity for our residents to go out. If you go out and take a look at your house through the eyes of someone who may want to buy your house, does it need to have some shrubs cut down, does it need to be spruced up a little bit? We just passed a school levy that says we believe in our community. I think by passing that school levy, its going to help us with our housing stock. Were hoping were going to retain the good residents we have and draw in new residents so if you would just please go out and pick up some litter, take a look at your house, see what needs to be done and take a few days to do it that would be helping your community so, so much.
Mr. Squires said as chairman of that committee, let me thank all of you relative to your comments on that issue and let it be known that I had nothing to do with asking the Mayor to say that.
MEETINGS AND ANNOUNCEMENTS
Board of Health - Mar 8
Planning Commission - Mar 13
Springdale/Forest Park Lions Club Pancake Breakfast Mar17
Board of Zoning Appeals - Mar 20
Tax Returns due - Apr 17
Mrs. McNear said to be sure to enclose your 1040 with your tax forms. The regular hours are Monday through Friday, 8 to 5. They will also be open Saturday, April 14 from 9 a.m. to 1 p.m. and there will be extended hours until 6 p.m. on April 12, 13 and 16. The Springdale Tax Department will prepare your taxes for you but if you wait until April 16 you will have a very long wait. If you come in during the day there is a steady stream of people but not a long line.
Mrs. Harlow said my neighbor told me AARP is handling tax returns free of charge for senior citizens so if anyone needs that assistance they can call the Community Center and find out the dates.
Mayor Webster stated it is Fridays from 9:30 a.m. to 12:30 p.m.
Mrs. McNear stated the Ohio Ethics Commission financial disclosure statements were in your packets this week. They are a lot later than normal and I had a concern because we had not received them. I called the Ethics Commission and they said they are not sending them out anymore. They did send me the website where I can download them and Barb so kindly made copies and distributed those. Next year you can only get them on line and you will be able to file and pay online, which brings me to the paying portion of the discussion. Weve always had the $25 filing fee. Its now $35. The deadline is April 16 and do not be late because they will fine you if you are one second late. They are not very difficult to fill out and it takes less than ten minutes.
Mr. Knox said you only need to file the first page of the 1040. For those who used Turbo Tax ore something like that, you can print that out separately.
Mr. Diehl said there have been inquiries about the tax forms being able to be filled out on line. Is there any progress on that?
Mrs. McNear replied not at this time.
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Ordinance 15 - Mar 21
RECAP OF LEGISLATIVE ITEMS REQUESTED
Banner legislation - Apr 4
Mayor Webster said at the next meeting the corporate SOS sponsors will be here for a presentation.
Council adjourned at 7:32 p.m.
Clerk of Council/Finance Director
Marjorie Harlow, President of Council