President of Council Kathy McNear called Council to order on March 21, 2001, at 7:00 p.m.

The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.

Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.

The minutes of March 7, 2001 were approved with six affirmative votes with two changes. Page 7345, seventh paragraph, change "that to than" and on page 7346, paragraph 9, take out the word "take". Ms. Pollitt abstained.


Civil Service Commission - no report

Rules and Laws - no report

Public Relations - no report

Public Health, Safety & Welfare - no report

Public Works Ė Mr. Wilson said the bid opening was held March 6 on the 2001 street program. Five bids were received. The lowest and best bidder was Adletta Construction in the amount of $990,896.45 for the base bid and alternate bid. Legislation is before Council tonight to award the contract to Adletta Construction. The schedule is to start construction in mid April and complete the project in late August.

Public Utilities - no report

Capital Improvements Ė Mr. Danbury stated CSX is revising the work agreement document based on comments from their review. Right-of-way acquisition is to be completed by July 2002. Bids will be going out in September 2002 and the project will be awarded in December 2002. The construction phase will be from 2002 to 2004.

The retaining walls at East Kemper and SR 747 are substantially complete and the installation of the new signal poles foundation and curb and gutter completion date is late August 2001. The contract has been awarded for the Walnut and Pear Street improvements. A pre-construction meeting is scheduled for March 28. They are in the process of looking at Cincinnati Waterworks plans and working with the contractor to find the costs of some of the items not in the original bid.

The Springdale Pike Streetscape Phase I is proceeding to the final design. We had a very extension presentation at the last meeting and there are three distinct phases, possibly four. Construction would be spring of 2002. The survey has been completed for Kemper Road Phase II from old Commons Drive to Chesterdale Road and the geo-technical work to determine the retaining wall design has commenced. The plans will be completed by July 2001, right-of-way drawings completed in August, negotiations for the project will be January 2002, and construction in spring 2002. The engineering proposal for the West Sharon Road bike path has been submitted. They are looking at three different phases. Phase I plan approval would be in June 2001. Phase II would be approved in July and Phase III in August. They are looking at construction in the summer of 2002. The survey work has been done on the project for the Ross Park bridge replacement. The geo-technical work to determine the bridge foundation type will be commencing next month in April. Detailed plans will be completed in May 2001 and it will be bid in June. Construction will be in July 2001. When they close the bridge, there will not be any vehicular access. It will be substantially completed by September 2001.

Finance Committee - no report

Planning Commission - Mr. Vanover reported David Okum was recommended for election to Hamilton County Regional Planning Commission.

Maple Knoll Village requested a variance to allow construction of a brick wall in front of their building at 11100 Springfield Pike to enclose a garden area. That was approved with six affirmative votes with the condition that they kept a fifteen-inch spruce and certain parking requirements were submitted for approval.

The final approval of Mikeís Car Wash at 11910 East Kemper Road was granted 6-0 with conditions. Approval of a 10í x 38í temporary banner at Pictoria Island for longer than the two weeks permitted was approved with six affirmative votes for up to six months after building completion.

The next item was approval of a temporary banner at Cheap Beds and Furniture at 11360 Princeton Pike for longer than the two weeks permitted. Planning Commission is not pleased with the condition of the building so we did grant a variance for 45 day, understanding it is not all his fault, but he is to come back with the developer to discuss the upgrade and the maintenance on that property.

Lastly, we had the first perusal of the amendment of our tree preservation ordinance. We are delineating between new development and re-development. Currently, in the ordinance it allows for development of 50%. If redevelopment comes in and itís a t 25%, they can go down to 12.5%. Eventually with redevelopment, the trees could be gone.

Mr. Galster said the wall at Maple Knoll is to enclose a garden sanctuary area. It created a very nice situation for Maple Knoll.

Board of Zoning Appeals Ė Mr. Squires reported Arhaus requested a sign zero feet from the right-of-way and a ground sign less than 25 feet from an adjacent business. This request was modified to remove the eight foot variance and to put the sign in the middle of their front entrance but only one foot from the right-of-way. Considering that they were able to give quite a bit on this, the Board of Zoning Appeals did consider their unique situation and are granting them that variance with a 7-0 vote.

The second item was the 182 foot linear wall at Maple Wall. That wall is a safety concern for the residents. It is to enclose a memory garden and there are elevator shafts that will open only to the interior of that compound. There is no way that a resident could walk out and be injured on Rt. 4 traffic. Maple Knoll, with the consent of Planning Commission, offered to re-route that wall. As such, they are going to maintain the trees that are there and that variance was granted. There were three variances for decks, room additions, etc. There was a request to build a 1348 square foot home on a lot on Cloverdale. One variance was to request a five foot side yard set back on the east side. The square footage of 1348 does not approach the Code which is 2000 square feet. Variance number three was for a single car garage. This lot is only fifty feet wide. It will not support a 2000 square foot house. There were many residents in attendance who were opposed to this variance; actually, they didnít want any house built there at all. BZA tried to get the builder to compromise on his side yard setback but the builder said he couldnít. The variance was denied with seven affirmative votes.

Mr. Wilson said the property in question was 45.65 square feet wide. There was a five- foot area that the neighbor had gotten through adverse possession.

Board of Health Ė Mayor Webster said it was a very short meeting with routine reports.

O-K-I - no report

Mayorís Report Ė Mayor Webster said Springdale has been awarded a Tree City award for the ninth consecutive year. Weíd like to thank Council for their generous contributions in our forestry program. Arbor Day is scheduled for April 27. You will be getting an invitation to attend our tree planting ceremony. I have extended an invitation to Governor Robert Taft to pay our fine city a visit on May 20 for the dedication ceremonies for our new Community Center. Iíve not heard from the governor but if his schedule will not allow him to be here, weíll try to find someone else to do the honors. I hope all of Council can mark their calendars to be in attendance.

Mayor Webster read a letter from Chief Laage in reference to Ohio Crime Prevention Association Awards. "Earlier this week our department received word from the Ohio Crime Prevention Association that our department has been selected to receive two awards at this yearís annual conference. The two awards are as follows: 1) Officer Jeffrey Witte, honorable mention for Ohio Crime Prevention Practitioner. " Mayor Webster said Jeff leads the charge in trying to obtain grants for the Police Department. He coordinates our Neighborhood Block Watch programs. He is our DARE officer and is a model police officer. We canít think of anyone who would deserve this award more than Officer Jeff Witte. The other award that will be given is an honorable mention for Ohio Crime Prevention Project of the Year. In the beginning of the year 2000 our staff began to review our departmentís response to Hunterís Glen. After conferring with the management at the complex, input from CAP Officer McKee and supervisory staff, a 4-point action plan was initiated for the year 2001. This consisted of the following:

    1. Police Department personnel issues Ė Increase a dedicated patrol to the complex to focus on drugs, noise, curfew and juvenile issues. Increase the number of CAP officers assigned to the complex. Run special details combined with DART and the Springdale Police Department pro-enforcement activity.
    2. Management issues Ė juvenile issues Ė proposed "quiet time", trespassing issues, evictions, weekly meetings with CAP officers, background checks of potential residents, security issues within the complex
    3. Creation of a separate database for Hunters Glen apartments Ė to identify repeat offenders, to identify repeat delinquent juveniles, to identify non-resident activity
    4. Multi department team approach Ė to involve different city departments (thatís why the nurse was not at the Board of Health meeting. She was attending the meeting at Hunters Glen), involve community outreach groups, school representatives, management

This action plan is still not compete at this time; however, several of the initiatives have begun and are in place. Our organization has been proactive, partnering with management and other organizations to resolve a number of problem issues. We are not where we want to be, but all personnel are doing an excellent job as we continue to meet this challenge within our community. We are making a difference.

The following individuals will be invited to the Ohio Crime Prevention Conference on March 27th to accept this award: CAP Officer McKee; CAP Officer Goodwin; Lt. Mathis Ė scheduling detail officer for Hunters Glen; Lorna Fleming, resident manager; City of Springdale representative.

My sincere thanks to everyone for all that you have done on this project."

Mayor Webster said this is certainly a work in progress and it will be for some time. We are very much aware of the problems in the complex and we are doing everything possible to try to address those.

Clerk of Council/Finance Director Ė Mr. Knox said I received a letter dated March 9 from the Ohio Department of Commerce, Division of Liquor Control. Itís that time of year when all of our liquor licenses expire on June 1. They wanted to know if we have any opposition to any of the renewals for licenses. I contacted Chief Laage and he said we did not have any liquor permit holders that we oppose or have problems with at this time. With Councilís concurrence I will not respond to this as a negative response is what is called for.

Administratorís Report Ė Mr. Osborn stated there will be a closing of the CSX crossing on Crescentville Road beginning Monday and lasting three to five days. We were approached by CSX yesterday to do the closure. The Cityís responsibility is to erect and maintain the detour system while the railroad does the repair work. We asked for a week or two extension so we could mobilize our efforts in contacting a number of businesses in Butler County and Springdale, which we typically would do on a closing. We also typically rent message boards to help improve the detour. They told us today that the condition of the track was so bad that they did not want to wait another week or two. Apparently itís now at the point that the rails move so much when a truck goes over them that it sets off the bars and the bars are coming down. We have been trying to get this crossing repaired for a couple of years now and they give us less than a weekís notice.

For about the last year we have been participating with a number of other jurisdictions in evaluating the possibility of creating a First Suburbs Consortium in the greater Cincinnati area. You may wonder why Springdale is looking at that. You may think of Lockland, Wyoming, etc. If you look at what the issues are that unite these First Suburbs, many of them apply to us. We have an aging housing stock in some areas. We have aging infrastructure that needs to be addressed. We have a shifting population thatís causing different issues for us to deal with. These are issues that First Suburbs are dealing with. I think we have a real compatibility with them and the objective will be to unite and create a lobbying base in an effort to generate additional sources of revenue for jurisdictions in the First Range Suburbs. I am passing out some documents that I have received over the past several months; most recently, a request that the City adopt a resolution supporting the First Suburbs Consortiumís effort to apply for funding under the Regional Initiativeís Fund Grant Program. This is a grant program that provides funding for regional type effort or activity in the Greater Cincinnati area and the consortium believes it would be a good source of funding. Initially there was some effort to fund this consortium simply from contributions from the various jurisdictions, but there were only a handful that indicated we had the resources to provide the necessary support. The consortium was anticipating it would take $2,000-$3,000 per jurisdictions, and some jurisdictions just didnít feel they had the resources to provide for those purposes. In the material I have handed out, you will find a breakdown of the application and how the funds will be expended. I think this is a worthwhile program. The First Suburbs name may be a little misleading. Even though we are a little further out in the ring than some of the other suburbs, we certainly face many of the same issues and I think we ought to step forward and participate. If you would consider this material over the next two weeks, I hope to entertain a resolution at the next meeting.

Mr. Osborn continued last fall we did institute our trial leaf pickup program. We wanted to determine the effectiveness of the pilot program in the two subdivisions where we collected the leaves by vacuum. The material I am handing out is the result of that survey. We have asked Dave Butsch, Superintendent of Public Works, to be at the next Council meeting in order to interpret the survey in more detail, answer any questions you might have, and we can also talk about plans for this fall. If you have any questions you would like us to discuss in advance, please donít hesitate to call; but we will have Dave Butsch present at the next meeting to follow up on the questionnaire.

The West Sharon Road bikeway path engineering is something that I suggest we consider for legislation at the next Council meeting. This is a project that is funded through the Enhancement Program, a Federal Highway Administration funding source administered by the Ohio Department of Transportation so we get a lot of assistance in oversight of the design of this project. As a result, itís a little more time consuming. I think if we can get started in the spring of this year, the better off we will be.

Mr. Osborn said the next item I have deals with the memo sent to Council last week regarding the Hamilton County Municipal League meeting that will be held here in Springdale on March 29. We will be hosting this event at the Community Center. Itís a good opportunity for all of our elected officials to meet and greet their counterparts from other jurisdictions throughout the county, and the Mayor and I would encourage you to join us in hosting that event. If you would like to participate, please call Martha Brillhart and leave a voice mail if you donít reach her directly.

Finally, we received word yesterday that Anne McBrideís father passed away the previous day. He had been ill off and on for some time and had had a stroke last week while she was out of town and she had to fly home. He passed away the day before yesterday and the City extends our condolences at her loss.

Law Directorís Report Ė Mr. Schneider said I would like to report back at Councilís request on redistricting. In May of a Councilmatic election consideration must be given to redistricting if it falls within the category set up in our Charter. If there is in excess of a 15% differential between the greatest number of voters in a district compared to the least number, Council has the right to pursue redistricting. If it exceeds by 25% it is mandatory that redistricting be considered and undertaken. There are also requirements if there is a change in state law, federal law or census tracts. To the best of our knowledge none of these things have occurred at this time. The latest figures we have show a 10.8% differential between Districts 3 and 4. It appears that we do not meet any of the requirements that would permit or require redistricting this May.

Engineerís Report - no report

Annual Mayorís Prayer Breakfast - Rob Fredericks, John Dowlinís Office

Rob Fredericks, Sponsoring Committee for the Annual Mayorís Prayer Breakfast for Greater Cincinnati, said the Mayorís Prayer Breakfasts are held annually all over the country and this is the eighteenth year it will be held in the City of Cincinnati. As many as 800 elected officials and business dignitaries attend this annual breakfast and I am here to invite all of the elected officials and appointed officials of the City of Springdale to the Mayorís Prayer Breakfast on Thursday, April 19, at the Hyatt Regency, Cincinnati. This yearís speaker is Brigadier General Charles M. Duke, Jr., one of only twelve people to ever walk on the moon. I personally had the opportunity to meet General Duke and he is a very, very interesting speaker and true gentleman. He served as the lunar modular pilot of Apollo XVI and was inducted into the Astronaut Hall of Fame in 1997. We hope you can attend and hear Chalie Dukeís eyewitness account of those memorable events. Tickets may be purchased for $19 each and we often suggest if more than one, two or three members of the same city attend, you may want to sponsor a table together so you can all be seated together.

Presentation - Hamilton County Regional Planning Commission Ė Ron Miller

Mr. Miller said the mission of the Planning Partnership is to bring together the 49 political jurisdictions in Hamilton County and their planning commissions. The jurisdictions have not been able to talk to each other in a productive way in many years. We also include planning organizations in the private and civic sectors. Michael Gallis, when he was studying the region said, "its strength is in its diversity; its weakness in its fragmentation." We have lots of organizations involved in planning; many of them going in divergent directions. If you have participated at O-K-I regional councils of governments you may have witnessed some of the counties, such as Butler County, coming in with a very unified vision and they get what they need in terms of regional policy. Northern Kentucky counties are very successful in coming forward with a unified vision. Hamilton County many times comes in with divergent directions and we donít accomplish as much as we can in that regional forum and also at the state legislature. Mr. Osborn mentioned that we have a First Suburbs Consortium that is trying to get off the ground. The First Suburbs Consortium is going to focus on changing state legislation for older communities that are declining in population and tax base. The Planning Partnership plans to do things for suburbs largely related to reinvestment and revitalization. We would like to see the Planning Partnership be a coalition of many organizations that can achieve more by working together in many areas of need.

The components of the partnership are the Township Planning Commissions, City Planning Commissions, Village Planning Commissions, County Engineer, Metropolitan Sewer District, Cincinnati Waterworks and Soil Conservation Service. They are part of the partnership within their committees. The private sector includes the Metropolitan Growth Alliance and Chamber of Commerce, who have given us grants to support the work that we are doing. The Board of County Commissioners said they recognize that this is an important thing that we have to do and the County needs to update its 1964 master plan. However, they were not willing to do that unless we could demonstrate local commitment. They wanted financial commitment from local jurisdictions as well as local participation. They well recognized that this initiative would not be successful unless we had local ownership of it. The officers and appointed representatives are all from the 49 jurisdictions. One of those we hope will be installed tomorrow as one of the co-chairs of the organization is Dick Huddleston.

Mr. Miller said with the 49 planning commissions there are about 300 planning commissioners in Hamilton County. There is a lot of turnover and every time there is a new appointment to a board it takes that person about a year to learn what everything is about; subdivision law, zoning, zoning appeals, etc. By having a seminar we can bring people up to speed a lot faster, perhaps in a day or two of planning. One of our partners on that is going to be the University of Cincinnati School of Planning and there are a number of planning commissions who also want to participate.

This county is blessed with many older communities. If you go to California you see developers trying to do exactly what we have here in Hamilton County. We have these new urbanist communities that they are trying to duplicate because they are walkable, livable places. They have retail within walking distance. They are wonderful places to live and we are letting them die in Hamilton County. We need to develop redevelopment strategies for those places.

This organization is an advisory organization. It makes non-binding recommendations, not only to the County Commissioners but to civic and private sector organizations and municipal and township governments. The effectiveness of the organization is dependent on the ability of this organization to build consensus. Thatís why we have to have all 49 jurisdictions to be members of the Planning Partnership. The Planning Partnership has no interest in getting involved in zoning, local planning or subdivision activity of local jurisdictions. Itís about long range comprehensive planning. We are planning for our childrenís and grandchildrenís futures.

Mr. Miller said there is a Planning Partnership meeting tomorrow. I know that Dick Huddleston will be there. I hope Springdale will be able to send one or two other people there as well. Hopefully we are adopting by-laws for the first time. We will elect officers and Dick Huddleston is recommended as a co-chair.

Mr. Miller stated about 80% of the County now belongs to the Planning Partnership. We hope within the next year to have 100% of the County in the Partnership. The Planning Partnership has initiated two major initiatives so far. One is Community COMPASS and the second is a survey of community values that weíve sent to 4,500 households in Hamilton County. We have already gotten 26% response. We are beginning to work with that data now and that will form a foundation for the community visioning work we are going to do later this summer.

Ms. Pollitt asked what is the age of your partnership and what do you see is the eventual number of employees that the partnership will be paying?

Mr. Miller replied the partnership was formed about four or five months ago. The parent organization, the Planning Commission was formed in 1929. The partnership is going to be staffed by the Regional Planning Commission staff. After we demonstrated $40,000 in local commitment from local jurisdictions, the County Commissioners have agreed to fund two full-time employees to support long-range comprehensive planning in the form of a Planning Partnership and the Comprehensive Planning Initiative. We have already acquired those two people and the board has appropriated $100,000 annually to support this initiative. There are a lot of other employees supporting this besides those two. There is a lot that the Partnership is doing that we have been trying to do for years.

Ms. Pollitt said in your article you stated the County has not had a master plan for development since 1964. Can you address why they havenít had a master plan?

Mr. Miller said itís partly related to the fact that the funding for comprehensive planning during the 1960s was a federal initiative. The funding was not very much available after that. Instead of comprehensive plans, most counties started to do functional plans. We started doing a transportation plan, thoroughfare plan, storm drainage plan, library plan, hillside plan, etc. There were many corridor plans and township plans but we never had the money or support to a large comprehensive plan.

Mr. Osborn said the Administration has been reviewing this process as it has occurred over the past year. The lead up to the first meeting probably started a year ago. There was quite a bit of correspondence to start the process. During that time there were presentations made at several meetings. The Hamilton County Planning Commission representatives came out and made presentations to the Municipal League, the Greater Cincinnati Management Association, etc. As I indicated in my material to you we have maintained somewhat of a reserved position on this issue for a number of reasons. We were concerned about the potential erosion of local autonomy in the area of planning. As you have heard from Mr. Miller this evening, that is not the intent. We still have reservations but we feel it would be better for us to be a participant in the process and help give it direction and be alert to any potential future efforts to reduce the authority of local jurisdictions. The second item that has been a problem to us for some time is the fact that there hasnít been any link for us with Regional Planning Commission. We were members for years and years but about four or five years ago we stopped paying dues because we really didnít have anything in common. As Mr. Miller indicated, they took care of planning items for unincorporated areas of the County, helped us with things like assigning street names to make sure we werenít duplicating the name of a street in another part of the County, but really we had very little involvement or reason to do business. I think the Planning Partnership has changed that. It gives us a forum where we can observe what is going on in the County and participate in whatís going on throughout the County. Another element was the make-up of the Regional Planning Commission itself. This has not changed even with re-defining of Planning Commissionís mission. The make-up of the Planning Commission is three municipal representatives and four township representatives. Right along during the development of this process that imbalance has been a real concern. Mr. Miller, thatís an issue the Planning Commission is looking at, correct.

Mr. Miller replied they have indicated that they do want to discuss that issue, primarily as a result of you bringing it up.

Mr. Osborn said we would appreciate that. If there were more equitable representative such as an equal number of representatives from townships and municipalities with the tie-breaking chairís position alternating between the townships and municipalities, over time, both forms of government would be in the majority. I think thatís about as fair as you can get and that would be a good way to address the issue. When we were looking into the details of the organization and state law, etc., Mr. Schneider came up with an Attorney Generalís opinion regarding our inability to resign from an agency or organization such as this, but again, in conversing with Mr. Miller, you feel if we want to disengage and drop out of the Regional Planning Commission at a future date, all we have to do is stop paying our dues.

Mr. Miller stated that is correct and it has been the procedure since 1929 as I understand it. Many communities through the decades have exercised that manner of stopping their participation.

Mr. Osborn said we have taken a very long look at this process with a very critical eye. We are not opposed to a regional look at issues that are appropriate for that level of analysis. The City is playing a very major role in a lot of these processes that were identified as being brought into this overall Planning Partnership. We are very much involved in the Mill Creek Watershed Council, the North/South Initiative, etc. We are going to be involved in First Suburbs. So certainly we do take a regional perspective on things. Itís just that the mechanics and political structure of the process gave us some concern. Having been satisfied with that and by the foresight of the Regional Planning Commission to select Dick Huddleston as one of the co-chairs of the Planning Partnership. That was certainly one of the things that made it very clear to us that we would have a fair and very active role in what occurs in the near future with the Planning Partnership. I think it was a very constructive idea and would encourage Council to favorably consider legislation. We have an ordinance before you this evening for a first reading. We will be asking Planning Commission to consider a resolution endorsing this program at their next meeting in April. At your second meeting in April we would transmit the resolution from Planning Commission and the ordinance from Council to the Regional Planning Commission.


Mr. Danbury asked do Butler and Warren County have something similar to that and, if so, do you plan to invite them for their input because we are impacted by them?

Mr. Miller responded Butler County does have something similar called LUC (Land Use Commission). Itís focused, however, on transportation and land use linkage. The Planning Partnership is intended to be much broader than that. Butler Countyís organization is primarily an organization that focuses on their relationship with O-K-I. We intend to do that as well but hopefully much more than that. Many of the northern communities in Hamilton County have suggested to us that as soon as we get our act together with the majority of Hamilton County communities, our next phase has to be some sort of membership, not necessarily of the counties, but those townships and municipalities that are immediately on our edges. That is being discussed presently by the membership committee and by-laws committee.

Mr. Danbury said I see the advantages of having a centralized planning group like this but I would hope that we could incorporate. The people in Fairfield impact us more so than the people in Anderson Township.

Mr. Miller replied many of the municipalities recognize that; and therefore, Iím certain that we will have some form of membership and a way for those adjacent communities to participate.

Mr. Vanover said as far as services and information, the Hamilton County Planning Commission did nothing for us. We had the resources at our fingertips. As I recall, two years ago we ceased our dues and it was echoed again this past January that we would not continue. We felt there was a lack of equal or fair representation down to items such as we would get notification of nominations for elections after the nominations had been closed. That doesnít sit too well if you are trying to provide an open forum for equal representation. I understand that there has been some discussion and Mr. Okum has been nominated. I guess this is the first step in getting an equal voice heard. For a long time the perception has been that it wasnít egalitarian. There were very few power bases within the group and anything outside of that really wasnít heard. I am apprehensive but am willing to let bygones be bygones for the time being, and with Mr. Huddleston sitting in chair of this commission, we will have that voice heard.

Mr. Galster said the Hamilton County Regional Planning Commission is one issue. Establishing the Planning Partnership is a totally separate issue. We may have things to work out with the Regional Planning Commission, but I believe the Planning Partnership incorporating all the different aspects of county planning, is extremely important. I like the plan I see. Iím sure itís going to be gigantic in terms of trying to maintain and utilize it properly, but Iím glad that there are people out there looking forward to the challenge. As Cecil said, we are on quite a few of the committees.


Mr. Knox read a letter from Maple Knoll Center for Older Adults: "Dear Mayor Webster and City Council of Springdale: I appreciate the opportunity to make a presentation before the City Council on December 6, 2000 and better inform you of the many services that we provide for older adults within the community. Based on the year 2000 we had over 1,2000 members, and 290 live in the City of Springdale. For a Springdale resident to receive vital services such as hot lunch, meals on wheels, transportation to and from the center, and local transport to doctor or hospital, membership is not a requirement. I feel that it is important that the City of Springdale is aware of the variety of services and programs that we extend to older adults within the community. Hopefully we enrich the lives of those we serve and afford opportunities for growth. Many residents of Springdale see Maple Knoll Center as a primary resource within the community. Thank you again for your continued support without which Iím sure many programs and activities would not exist as they do today. Feel free to contact me if you should have any suggestions or comments regarding the center at 513-782-2722 or at the internet address Sincerely, Harold E. Burkholder"

Mr. Knox stated I will give this to the City receptionist for anyone who wants that number or internet address.

Mr. Knox said the second correspondence is directed to Mr. Miller of the Hamilton County Regional Planning Commission written by Mr. Huddleston: "Re: The candidate of David L. Okum for election of municipal representative to the Hamilton County Regional Planning Commission

This letter is in support of and to provide insight for candidate, Mr. Dave Okum. I personally have been involved in local and regional planning activities for thirty years in Hamilton County. It has been my privilege since 1996 to serve with Dave Okum on the Springdale Planning Commission. As noted in the nominee qualifications, Dave has been active in municipal elected and appointed offices since 1980 and has served admirably. In my extensive experience serving on planning boards I have never encountered a member who does a better job than Dave in his commitment and service. His attendance is at or near 100%. More important is his preparation and research for knowledge in both the governing codes and applications before the board. While detail oriented he keeps the bigger picture in focus and is extremely good in articulating the issues and formulating motions that are concise, fair to the applicants and enforceable for the governing authorities. These characteristics of Dave are valuable assets that would be a credit to the quality to the planning review activity required of the RPC (Regional Planning Commission). I respectfully request that all municipalities give Dave strong consideration for appointment to the Hamilton County Regional Planning Commission. Richard D. Huddleston"


Dick Huddleston said it is presumption of me to quote Rev. Dr. King and say "we have a dream," but we do have a dream in Hamilton County. We all know that. You all participate in that every day. I think itís important that Council act decisively tonight to forward Springdale into this movement. Iíve been involved in a lot of different planning initiatives, development initiatives on both sides of the river in the tri-state area. Northern Kentucky is a collaborative effort that involves all sectors, public, private and civic. We certainly need to do that in Hamilton County so I feel very strongly about this and appreciate your support for it.


Mr. Danbury made a motion to adopt and Mr. Vanover seconded.

Ordinance 19-2001 passed with seven affirmative votes.


Mr. Wilson made a motion to adopt and Mr. Vanover seconded.

Ordinance 21-2001 passed with seven affirmative votes.


Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mr. Osborn said we are very close to being on budget with this project. However, when you consider all costs weíre about $43,330 over budget. We have some

options though. Itís a big project and we can look at ways to be cost effective. Iíd say itís not uncommon for street repair projects to come in under our original amount. We may be able to make that up during the process. Otherwise weíll have to be looking elsewhere in the capital budget for $43,000.

Mr. Shuler stated $76,000 of this amount is for general repairs. We never know exactly what that amount is going to be until we do the final inspection. As Mr. Osborn reported, there is a very good likelihood that we will not need all of that repair money that is in the contract.

Mr. Wilson said in the past, we have gone with these bids on projects. We canít always be 100% accurate when it comes to the cost of materials. When you think of asphalt, you donít know what petroleum is going to cost at the time the project actually starts. Forty-three thousand sounds like a whole lot but thatís not even ten percent.

Ordinance 22-2001 passed with seven affirmative votes.


Mr. Galster said based on the presentation we had tonight I make a motion to read Ordinance 23-2001 by title only. Mr. Vanover seconded the motion. The motion passed with seven affirmative votes.

Mayor Webster asked Council to add the emergency clause to the ordinance for the April 18 meeting.

First reading.



Ms. Pollitt said I wanted to speak about the audio quality of our taping. I wanted to watch the Streetscape presentation since I was absent from the last Council meeting. The audio was very, very poor. Could we address this to make it better?

Mr. Osborn replied Iím sure that part of the problem was that the equipment that was brought in for the last meeting was not functioning. Much of the last meeting was filmed on a single stand camera. It could have been related with that. You might check the next meeting to see if thatís the case.

Mr. Parham said we have a self-funded health insurance program for the employees and annually we ask for legislation for the stop-loss reinsurance as well as the third party administration services. Weíd like to ask for the legislation at your next meeting. The contract year for the insurance program is May 1 to the following April. We have received the reinsurance numbers. I should have the third party numbers in and I would like to provide you with a report prior to the next meeting and then answer any questions you may have.



Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate matters. Mr. Vanover seconded. The motion passed with seven affirmative votes.

Council went into executive session at 8:40 p. m. and reconvened the meeting at 9:04 p.m.


Ordinance 20-2001 - tabled and removed until response


Ordinance 23-2001 - April 18 with emergency clause


First Suburbs Consortium resolution - April 18

West Sharon Road bike path - April 18

Insurance stop loss - April 18

Third party administration - April 18

Council adjourned at 9:10 p.m.

Respectfully submitted,




Edward F. Knox

Clerk of Council/Finance Director

Minutes Approved:

Kathy McNear, President of Council



__________________________, 2001