††††††††††† President of Council Kathy McNear
called Council to order on
††††††††††† The governmental body and those in attendance recited the pledge of allegiance.†† Mr. Knox gave the invocation.
††††††††††† Mr. Knox took roll call.† Present were Council members
††††††††††† The minutes of
NO 7-2005 ďCOMMENDING RITA HART ON RECEIPT OF THE
Ms. Pollitt made a motion to adopt and Mr. Vanover seconded.
Ms. Pollitt said I would just like to let Council and the audience know what a pleasure and honor it is to serve on the Board of Health with Rita.† I think you bring a lot of your education and dedication to that board.
Mayor Webster† said Iíd like to add that before I became Mayor I had not met Mrs. Hart.† Fortunately my predecessor had named Mrs. Hart to the board.† I served with Mrs. Hart for a year before I had the pleasure of nominating her to the Board of Health.† She is one of the stalwartís of that board.† I canít say enough about what she brings to the table.† The City appreciates your contribution to the Board of Health.
Resolution R7-2005 passed with six affirmative votes.
RESOLUTION R9-2005 ďCOMMENDING KATHERINE M. DIVIS FOR HER DEDICATION AND 30 YEARS OF SERVICE TO THE SPRINGDALE POLICE DEPARTMENTĒ
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Mayor Webster said Iíd like to point to Kay as a representative of the Cityís work force.† We have so many employees that have the dedication and commitment to their jobs and to the City.† This is what makes this City a very special place.† We will miss you a great deal, Kay.
Mr. Danbury said Kay could have retired six months ago but she knew how it would hurt our system so she volunteered to stay on.† You definitely will be missed.
Mr. Vanover said I canít say thanks enough to you, the Chief and the men and women in blue.†
Mr. Galster said we have had the Chief in here many times and he has brought officers with him but Iíve never seen them all standing and showing the respect and admiration for an individual that I believe they are showing here tonight.† You can talk about longevity and you can talk about making a difference.† I think thatís much more important and I think you have made a difference in this department.† Congratulations on your retirement.
Mr. Osborn said you and I started the same year.† It has been a pleasure working with you all these years.† Kay was a very integral part of that addition we made to the Police Department in 1974.† I donít have the words to thank you for everything you have done for the City.
Ms. Pollitt said congratulations.† I know you will be missed but I also know you have trained some wonderful people to follow in your footsteps.†
Mr. Wilson and Mr. Knox added their congratulations.
Mrs. McNear said I wish the people on television could see the police officers standing at attention.† There are sixteen officers and people from the Police Department lined up standing at attention.† Iíve never seen anything like this in all the years Iíve been on Council.† I think itís a great honor to you that you are so well respected.
Resolution R9-2005 passed with six affirmative votes.
stated this is a bittersweet night honoring a long time worker and friend.† It has been a strain working three shifts but
Kay has always been there.† Kay has
always been our contact outside the PD with the computer system.† She has made a lot of changes within the RCIC
system.† She has been the officersí voice
for all the techs downtown who make that computer
system work.† Kay made a lot of changes
for all the officers in
The police officers and representatives gave Kay a police salute and said goodbye.
††††††††††† COMMITTEE AND OFFICIAL REPORTS
††††††††††† Civil Service Commission†††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Rules and Laws†††††††††††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Public Relations††††††††††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Public Health, Safety & Welfare††††† ††††††††††††††††††††††† -†††††††††††††††††††††† no report
Public Utilities††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
ĖMr. Danbury stated on the CXS project the switch over to
Finance Committee Ė Mr. Wilson reported they met June 8 and discussed banking proposals.† The proposal from US Bank was accepted.
Planning Commission††††††††† - Mr. Galster stated Planning Commission did not meet last night but they did have a phone poll on the solution to the Super 8 tree replanting situation.† A counter off was made through his attorney and six members agreed to it.
Board of Zoning Appeals†††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report††††††††
Board of Health†††††††† ††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Veteranís Memorial Committee Ė Mr. Wilson reported they met tonight and considered names for the board of directors.† We are still trying to get a booth set up for the 4th of July festival and have a presence there.
O-K-I Ė Mr. Knox said OKIís board has voted that we do not adopt the amendment to the strategic plan for congestive pricing (toll roads) but recommended that the board consider it as part of the overall strategic regional policy plan.†
Mr. Danbury asked where would they have toll roads?
Mr. Knox replied both new and old roads that are most congested.
Mayorís Report††††††††††††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Council/Finance Director Ė Mr. Knox said there are two items on the agenda
tonight.† One is adopting the
codification of the 2004 changes to the ordinances of
Ė Mr. Osborn said the Springdale Kiwanis would like to present their two
Law Directorís Report††††††††† ††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
Engineerís Report†††††††††††††††††††††††††††††††††††††††††††††††††††† -†††††††††††††††††††††† no report
††††††††††† Mr. Knox said Mayor Webster received
a letter from Auditor Dusty Rhodes: ďIíd like to update you the progress of the
2005 reappraisal process.† I am enclosing
the 2005 tentative aggregate valuation summary reports that show the effect of
the reappraisal on the City of
††††††††††† COMMUNICATIONS FROM THE AUDIENCE
††††††††††† John Browne,
††††††††††† Mr. Osborn said I will be glad to check with the Building Department to get more details on this issue.† I can tell you that they are correct, that if the van is roadworthy and licensed, thereís not too much we can do about a vehicle sitting on private property.† I donít know if there is a code issue with the pipe but I will follow up.† As for the bushes I think they gave you the only answer they could give you.† Thereís no point where the City can get involved in this.† I would suggest that you might consider private legal counsel.† This type of dispute comes up fairly regularly between neighbors but that is a dispute between neighbors.
††††††††††† Mr. Danbury said our hands are tied because it is private property.† Itís tough for us because even though we could agree with you that it may look unsightly, we have no right to tell someone they have to paint it or whatever.† Do they have a garage they could park it in?
††††††††††† Mr. Browne replied they have a garage but I donít know if they could get it in height-wise.
††††††††††† Mr. Danbury asked if the vegetation got so big that it possibly tore out a gutter, would the owner of the property next to Mr. Browne be liable for any damages?
††††††††††† Mr. Forbes said I canít give you an answer on that.† In essence, itís a dispute between two private property owners.† Iím not really prepared tonight to advise Mr. Browne on his legal rights.† Because the City is not involved it is not something that I would be prepared to answer tonight.
††††††††††† Mr. Browne said to put heat on our neighbor the law does say she has to move it every thirty days.
††††††††††† Mr. Osborn said there is a requirement that it has to be moved every 48 hours or so if itís parked on a public street.
††††††††††† Mr. Browne said two of my neighbors are working with the building inspectors also.† They came out and she had to move it every thirty days but that was back in January.
††††††††††† Mr. Osborn replied Iím not familiar with that regulation but Iíll check on it.
††††††††††† Mayor Webster said Mr. Browne, I donít want you to think weíre unsympathetic because we have a lot of rules and regulations on the books to try to keep the City as presentable as possible, to eliminate blight wherever we see it.† I think itís certainly worthwhile for us to take a look at our ordinances because if we have a pile of junk that is a pile of rust sitting in a driveway, just because it has historical plates on it the present ordinance doesnít allow us to do something, then we ought to amend them to see what we can do.†† This is certainly detracting from the value of a lot of homes on the street and especially, if itís now creating a safety hazard with jagged edges and rusty fenders.†
††††††††††† Mr. Galster asked have you ever thought about approaching them and buying it?† Maybe her problem in getting rid of it is finding a place to get rid of it.
††††††††††† Mr. Browne said maybe you should take into consideration that itís all right if the person lives there, but this person doesnít even live in the house.† The house is vacant.† I think this is a house she inherited from her father.
††††††††††† Mr. Danbury said perhaps we could ask her if she would like to donate it to the Fire Department.† If itís just sitting there, she has to pay to license it and she has to move it all the time.† If it hasnít moved in five years it probably isnít worth much.†
††††††††††† Mr. Vanover said besides licensing the vehicle, she has to carry liability insurance also.† That might be an avenue there.†
ORDINANCES AND RESOLUTIONS
ORDINANCE NO.† 29-2005 ďENACTING AND ADOPTING THE 2004 SUPPLEMENT TO THE CODE OF
ORDINANCES OF THE CITY OF
Mr. Danbury made a motion to adopt and Mr. Vanover seconded.
Ordinance 29-2005 passed with six affirmative votes.
ORDINANCE NO. 30-2005 ďAUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO RENEW THE CONTRACT WITH NEXT STEP NETWORKING TO PROVIDE NETWORK AND LAN ADMINISTRATIVE SERVICES FOR THE CITY OF SPRINGDALE LOCAL AREA NETWORK AND DECLARING AN EMERGENCYĒ
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.
Mr. Danbury asked did we bid this out?
Mr. Osborn responded this is the renewal of an existing contract.†† We are not required to because this is a professional service.† We have been with this company seven or eight years.† They are highly competent and the maintenance of our IT system is not something I want to take a chance on with the unknown unless this company was truly out of line with costs.† We just took proposals on this last year and they were the best proposal at that time.
Mr. Galster asked did we have to tap into the additional charge for additional hours last year?
Mr. Osborn replied we went over our limit three months last year but they chose not to bill us.
Ordinance 30-2005 passed with six affirmative votes.
ORDINANCE NO. 31-2005 †ďCONFIRMING THE DESIGNATION OF DEPOSITORIES BY THE FINANCE COMMITTEE OF COUNCIL, INCLUDING US BANK, N.A., AS THE DEPOSITORY FOR THE ACTIVE AND/OR INTERIM DEPOSITS AND KEY BANK, BANK ONE, N.A., NATIONAL CITY BANK, NORTH SIDE BANK AND TRUST COMPANY, THE FIFTH THIRD BANK OF CINCINNATI, OHIO, AND STAROHIO AS DEPOSITORIES FOR INTERIM DEPOSITS OF THE CITY OF SPRINGDALE, OHIO; DECLARING ALL PUBLIC MONIES COLLECTED OR TO BE COLLECTED DURING THE PERIOD OF DESIGNATION TO BE ACTIVE OR INTERIM DEPOSITS; AND ESTIMATING THE PROBABLY MAXIMUM AMOUNT OF MONIES SUBJECT TO DEPOSIT THEREIN AT ANY TIME DURING SAID PERIODĒ
Mayor Webster and Mrs. McNear excused themselves from any discussion regarding Ordinance 31-2005 because of possible conflict of interest.
Mr. Galster made a motion to read by title only and Mr. Danbury seconded.† The motion passed with five affirmative votes.
Mr. Galster made a motion to adopt and Mr. Wilson seconded.
Mr. Knox stated this
is for a period of two years from
Mr. Galster made a motion to adopt and Mr. Wilson seconded.
Ms. Pollitt said on the banking bid summary report, we have annual credit card fees.† Could you explain that for me?
Mr. Knox responded Mr. Williams and Mrs. Holden noticed that the credit card fees were rather high during the recent period of time, so given the $110,000 in credit card deposits made last year, they ran that against the proposed rates.† The two lowest banks are US Bank and Bank One.†
Ordinance 31-2005 passed with five affirmative votes.
RESOLUTION R8-2005 ďADOPTING THE TAX BUDGET OF THE CITY OF
Mr. Osborn said this is an annual exercise required by the Ohio Revised Code.† Itís a test to see if our projected revenues are reasonable.† The County Budget Commission examines this document and if we are anticipating revenues that seem out of line to them, then they will reduce our certified revenue accordingly.† We take the expenses and revenues out of the five-year budget and put them right in here.† We do very little review of those numbers at this level.† I do believe the revenue projections we are presenting to the County are conservative.
Mr. Danbury made a motion to adopt and Mr. Vanover seconded.
Resolution R8-2005 passed with six affirmative votes.
Danbury stated Mr. Galsterís son was on a
championship soccer team and I would like to have a resolution at the next
meeting.† One of the soccer players, Bret
Bossell, also plays baseball.† He was in the finals for the run, hit and
Mr. Knox reported Mr. Williams received the Certificate of Achievement for Excellence in Financial Reporting for his comprehensive annual financial report.† We have received the plaque, the fourth in a row.
††††††††††† NEW BUSINESS
††††††††††† Mr. Knox said in the absence or disability of the Clerk of Council/Finance Director a member of Council appointed by the majority of Council will be the Acting Clerk of Council/Finance Director.† I will be absenting myself from the City for approximately sixty to seventy days starting late next week so it is incumbent for you to select someone to take over the job for two months.† I will miss the July and August meeting.
††††††††††† Mr. Vanover nominated Kathy McNear to fill in during the interim.† Mr. Danbury seconded.† The motion passed with six affirmative votes.
††††††††††† Mr. Galster asked are you not still president of Council acting as Finance Director also?
††††††††††† Mr. Forbes said the Charter says a member of Council has to be elected to fill in during an absence.† It doesnít make any reference to stepping down from any other role or function that Council member might serve on.† I donít see any inherent problem acting as President of Council during Council meetings and also fulfilling the duties of Clerk of Council/Finance Director.† If you chose to step down the President Pro Tem would step up.† I donít see that itís required by Charter.†
††††††††††† Mrs. McNear asked could I defer to Mr. Vanover to read the ordinances during Council?
††††††††††† Mr. Forbes replied yes, that would be fine.
††††††††††† Mr. Osborn stated while our Charter may be silent on the issue of holding the two positions simultaneously, I would think it would be appropriate to check the State Code.† I know that there are a number of combinations of positions that are held to be in conflict and cannot be held by the same person.† I donít know that that is the case here but it might not hurt to verify before we commit to this approach.†
††††††††††† Mr. Forbes stated you can proceed with appointing Mrs. McNear to that position.† I will look at that issue and if it is an issue, you can take the appropriate steps to have Mr. Vanover act in that capacity or whatever the appropriate resolution is.
††††††††††† Mr. Danbury said our ordinances are signed by the President of Council, Clerk of Council and the Mayor.
††††††††††† Mayor Webster said that is a good point but the Clerk of Council is attesting that this is what transpired.† He is not voting on issues.
††††††††††† Mr. Wilson said† I donít know about covering† Finance but in the past Mr. Vanover has sat in for Mr. Knox as Clerk of Council. †Weíve already set a precedence.†
††††††††††† MEETINGS AND ANNOUNCEMENTS
††††††††††† Crossings in the Park ribbon cutting†††††††††††††††††††††† -†††††††††† June 21
††††††††††† Spirit of Springdale festival††††††††††††††††††††††††††††††††††††† -†††††††††† July 3 and 4
††††††††††† Board of Zoning Appeals†††††††††††††††††††††††††††††††††††††††† -†††††††††† June 21
COMMUNICATIONS FROM THE AUDIENCE†††† - ††††††††† none
Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss real estate and personnel matters.† Mr. Galster seconded.† The motion passed with six affirmative votes.
Council went into executive session at and reconvened at
UPDATE ON LEGISLATION STILL IN DEVELOPMENT-†††††††††† none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Kiwanis scholarship resolutions††††††††††††††††††††††††††††† -†††††††††† July 20
Soccer team resolution††††††††††††††††††††††††††††††††††††††††††† -†††††††††† July 20
Brian Bossell resolution†††††††††††††††††††††††††††††††††††††††††† -†††††††††† July 20
Council adjourned at
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Respectfully submitted,
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Edward† F. Knox
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Clerk of Council/Finance Director
Kathy McNear, President of Council