President of Council Kathy McNear
called Council to order on
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members
The minutes of
COMMITTEE AND OFFICIAL REPORTS
Charter Revision -
Judy Simmons reported that they
Civil Service Commission - no report
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Utilities - no report
Capital Improvements – Mr. Danbury said the grade separation
is back on track. They are looking for a
tentative completion date of the end of October but the final detail schedule
hasn’t been submitted. The SR 4 at
Crescentville project is on schedule.
The public improvements meeting was held May 30 and the overall input was very supportive of the project. The
Finance Committee - no report
Planning Commission - no report
Board of Zoning Appeals – Mr. Squires reported there was one applicant and he will be back at the next meeting.
Board of Health - no report
Veteran’s Memorial Committee – Mr. Wilson said we have a schedule for the booth for the 4th of July weekend. We are trying to put together a silent auction. Steve had some thoughts and hopefully he will be back July 1. If there are any tee shirts left we will try to sell those.
O-K-I – Mr. Knox stated I attended the OKI meeting last
Thursday. The most interesting thing for
the residents of
Mr. Osborn said the Senior Citizens’ Club will have a booth next to the Bicentennial/Veteran’s Memorial booth and they will be selling their cookbook with proceeds going to the Veteran’s Memorial Committee.
Mayor’s Report – May Webster said I would like to cover all
the events of the bicentennial. Mr.
Tulloch has volunteered to put together a brochure. The parade is August 23rd,
starting at the
Mr. Wilson asked how much are the cookbooks selling for? Mr. Osborn replied $10.
Mayor Webster said Mr. Osborn and I have been privy to see the cookbook last week. They have done a great job. There are over 300 recipes and they recruited the help of the elementary school to help with the title pages. It really came out good. The history book will be ready for sale in August.
Mr. Danbury said Mr. Tulloch shared with me some of the designs for the planters. What you see out front is just representative of the size.
Mayor Webster said I don’t have the planters on the calendar so every time I go over this I leave the planter out. I don’t mean to because it is a significant part of our celebration. Hopefully you will see start seeing them mid to late July. The businesses who buy those will keep them for the rest of the year and then they have the option of keeping them or donating them back to the City to be auctioned off. The proceeds of the auction will go to the Veteran’s Memorial Fund.
Clerk of Council/Finance Director – Mr. Knox reported we
have to withdraw Ordinances 41 and 42 and the resolution that went with them prior
to the last meeting because MEPT had not sent the petition to us. Ms. Weimer, as well as Mr. Schneider and I,
has been watching this very closely and word is that we will receive that
petition at a reasonable time before the July 19 meeting. They would like to have it passed at that
meeting. We’re making arrangements now
that Mr. Schneider and I can review that even if we’re out of town at that
time. I would expect that you will see
the ordinances and resolution giving the Port Authority our go ahead to have
them issue a bond issue for the
Administrator’s Report – Mr. Osborn said the new summary of
cost for the East Kemper Road Phase III project was distributed to you this
evening. The City’s cost for the roadway
and bridge after the sixteen inch main relocation credit is given to us by WaterWorks comes in at $2,647,079. We then want to include Alternate C which is
bridge repair work to the original bridge, and this is something we have made a
commitment to the County to do to help secure funding down the road. It is work we need to do anyhow. We also want to do Alternate E which is the
purchase of the poles for the new intersection on
Mr. Osborn said we have been in the queue for the SR
747/I-275 interchange modification for some time. This project will add a second left turn lane
from northbound SR 747 to westbound I-275.
In addition, the westbound to northbound exit ramp, which is now a curve
and a merge, will be turned into a T intersection opposite the new westbound
exit ramp to southbound. The estimated
cost is $1,452,100. The Federal Highway
Administration will provide seventy percent of that funding and it will be our
responsibility to provide the other thirty percent. The project has been approved by the
Regional Authority for distribution of this funding, OKI, and we will submit
paperwork to ODOT to lock in our programming.
This project has an anticipated construction year of 2009. The second project is SR 4/Glensprings Drive
and I-275 ramps at Glensprings. This
project will create a continuous lane from northbound SR 4 to eastbound I-275. The signal system at
Mr. Osborn continued Al Maupin is retiring at the end of July and I request a resolution for Al for the Council meeting of July 19.
Mr. Danbury asked have they thought about or addressed westbound onto SR4. It stacks up there a lot.
Mr. Shvegzda responded the only thing they are expanding is the eastbound off ramp. Everything else is being maintained.
Mr. Osborn stated this project is down the road as was the other one. Perhaps we can get some feedback on that. They did expand it at one time. We’ll work on it because there should be sufficient room to widen it further back.
Mr. Wilson said SR4 eastbound off I-275 has two lanes going
Mr. Osborn replied I’d have to defer to the engineer but we have done an interchange modification study and I don’t think the State would be building that lane if it didn’t have some reasonable justification. Don, are you aware of an analysis that shows the need for a double left turn?
Mr. Shvegzda replied the Interchange Modification Study did dictate that a double left is needed in that area. It’s significantly more that turns northbound.
Mayor Webster said I didn’t tally up the amount of grants we are getting but it’s pretty big. I’d like to pat our City Administrator and Engineer on the back.
Mrs. McNear said a lot of times when trucks are coming off the ramp it takes them so long to get started that the light is changing before more than a truck and car can get through.
Law Director’s Report - no report
Engineer’s Report - no report
Mr. Knox said we have a note
addressed to the Council members: “Thanks to the Public Works Department for
the removal of a large, old tree in our front yard. They did a good job all the way around and we
are pleased. June and Bob Hudson,
Mr. Osborn said I’m sure that was a tree in the public right-of-way because we don’t go on private property to take trees down.
COMMUNICATIONS FROM THE AUDIENCE - none
Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate matters and new development. Mr. Vanover seconded. The motion passed with six affirmative votes.
Council went into executive session at and reconvened at
ORDINANCES AND RESOLUTIONS
43-2006 “ACCEPTANCE OF THE
DEDICATION PLAT FOR RIGHT-OF-WAY ALONG A PORTION OF
Mr. Vanover made a motion to adopt and Mr. Danbury seconded.
Ordinance 43-2006 passed with six affirmative votes.
ORDINANCE NO. 44-2006
“AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR
TO ACCEPT THE LANDSCAPE EASEMENT LOCATED AT THE SOUTHEAST CORNER OF THE
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.
Ordinance 44-2006 passed with six affirmative votes.
ORDINANCE NO. 45-2006 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO RENEW THE CONTRACT WITH NEXT STEP NETWORKING TO PROVIDE NETWORK AND LAN ADMINISTRATIVE SERVICES FOR THE CITY OF SPRINGDALE LOCAL AREA NETWORK AND DECLARING AN EMERGENCY”
Mr. Danbury made a motion to adopt and Mr. Vanover seconded.
Mr. Danbury asked has this gone up significantly?
Mr. Osborn stated this is a four percent increase over last year’s contract. The company has done outstanding work for us. They know our system and we think that increase is well within bounds of what is to be expected. We recommend that the contract be renewed.
Ordinance 45-2006 passed with six affirmative votes.
ORDINANCE NO. 46-2006 “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINNACE DIRECTOR TO ENTER INTO A CONTRACT WITH SUNESIS CONSTRUCTION FOR THE KEMPER ROAD IMPROVEMENTS, PHASE 3, PART B, PROJECT AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said this is a total pass through from Cincinnati Water Works. While we will be the contracting the agency, they have already put on deposit with the City just under $2.7 million, which was the number for their work in the first bidding process we went through. They are well ahead of any draw we will have on this. We will eventually get the remainder of their deposit. We will see no out of pocket cost on the Water Works part of this.
Ordinance 46-2006 passed with six affirmative votes.
ORDINANCE NO. 47-2006 “ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH TREND CONSTRUCTION FOR THE KEMPER ROAD IMPROVEMENTS, PHASE 3, PART A, PLUS ALTERNATES C AND E, PROJECT AND DECLARING AN EMERGENCY”
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Ordinance 47 passed with six affirmative votes.
ORDINANCE NO. 48-2006 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH ORIN ENVIRONMENTAL TECHNOLOGIES TO PROCEED WITH THE TREATMENT OF CONTAMINATED SOIL AT THE PROPERTY AT 365 W. KEMPER ROAD (.5198 ACRES) AND DECLARING AN EMERGENCY (SPRINGDALE CLEANERS)
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Ordinance 48-2006 passed with six affirmative votes.
ORDINANCE NO. 49-2006 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH THE PAYNE FIRM TO PROCEED WITH THE ANALYSIS, ENVIRONMENTAL REMEDIATION MANAGEMENT/REPORTING AND REMOVAL OF CONTAMINATED SOIL AT THE PROPERTY AT 365 W. KEMPER ROAD (.5198 ACRES) AND DECLARING AN EMERGENCY (SPRINGDALE CLEANERS)”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Danbury said it is a shame that through negligence and/or greed that we have to do this.
Ordinance 49-2006 passed with six affirmative votes.
RESOLUTION 12-2006 “ADOPTING
THE TAX BUDGET OF THE CITY OF
Mr. Wilson made a motion to adopt and Mr. Vanover seconded.
Mr. Osborn said this is an annual event. The tax budget is an exercise required by the State Code and administered by our local budget committee of the County to verify that a jurisdiction is not over-predicting its revenues and that it will have sufficient resources to operate in the coming year. In our case, for this particular budget, we took the revenues off of our five-year budget for 2007. We took our operating costs off the budget for 2007. We removed projects on the capital budget that had already been postponed as a result of the 2006 budget exercise. The majority of what is contained in the 2007 tax budget reflects the material we put together for you last fall in the 2006 five-year budget.
Resolution R12-2006 passed with six affirmative votes.
OLD BUSINESS - none
NEW BUSINESS - none
MEETINGS AND ANNOUNCEMENTS
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Contract with CDS for engineering work for I-275 - July 21
Resolution for Al Maupin - July 21
Council adjourned at
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council