President of Council
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members
The minutes of
Mr. Knox reported that there are
three communications. During the coming
election there will be a special election by petition in Precinct E – that the
sale of wine and mixed beverages be permitted for sale on Sunday between the
hours of 10:00 a.m. and 12:00 a.m. at Cost Plus doing business as World
COMMUNICATIONS FROM THE AUDIENCE - none
Mayor Webster introduced Rachael Schmidt, the person who coordinated all the efforts to make the Glendale History Book happen. We are proposing to engage her services to help us put our history book together. As all of you know it has been a start/stop project for the past twenty years. We have a lot of good stuff on line that will be an excellent research source for us.
Rachael Schmidt said I am assuming
your end product will be similar to
Mayor Webster stated we have a copy
of the proposal. The cost range is
$93,000 to $103,000. If all of this
comes to fruition we would have 2,000 books for sale at whatever price Council
Mrs. Schmidt said in
Mr. Osborn said we see this as a tool to be used in economic development. It gives some foundation as to the kind of community we are. I think it would go a long way to help define us to a major developer when we’re trying to recruit them. I also think the timing is good. We have a lot of material collected. Dave Butsch has a lot of skills in accumulating, scanning and returning originals back to the owners. We have motivated people willing to put time into this to get it done. The earlier efforts at this got bogged down in political infighting. We don’t have that have right now. We have a very consolidated and homogenous Council. I think this is a good time to get it done. We are losing those members of our community that provide us with the information we are putting into this book. We’ve already lost many of them. If we postpone doing this book it will become all the more difficult.
Mr. Osborn continued as to the budget, if we get 2,000 copies of a 218-page book, the estimated cost of $59,200 for the production and creative expense, are those that would be coming from Rachael or one of the folks she would subcontract with, such as for graphic design or copy editing and proofing. The cost for printing is something that is passed right through.
Mrs. Schmidt said the graphic design and copy editing are independent contracts. I have no money involved in that. Those are straight pass throughs to you. The graphics designer is offering you a fixed fee and the editor gave you a good deal. We are linked but the money is very separate.
Mr. Osborn said if Council is in agreement we would bring legislation before you at the next meeting authorizing the agreement with Rachael for that portion of the work she is involved in, and as she said, we’ll contract independently with these other folks directly.
Mr. Danbury said if the legislation is adopted, we’re just looking for seed money. The City has already invested a lot of time and money into our history. I’d like to suggest that you have a link on our website with just a teaser so people can see what has been done. If the press can help plead with people for pictures because many people may have moved out of here.
Mr. Osborn stated it is very doable to put it on the website.
Mrs. McNear said this will probably cost us a little money but to put it in perspective, think about how much money we blow up every year on the 4th of July, when this is something we can keep for a very long time.
Mayor Webster said another reason the timing is ideal is, from the financial perspective, we have been blessed this year as the inheritance tax is running about $538,000 more than what was budgeted. That would more than pay for this document.
Mrs. Pollitt asked if someone has pictures, how do they get them to the City?
Mayor Webster replied they can call me, Mr. Osborn or Mr. Butsch. We’ve made a plea through our newsletter. We’ve had some response but it’s not overwhelming. Through phone calls we have made I’ve been surprised at what we’ve been able to get. The real tragedy will be if someone comes up with a real treasure after the cut-off date. One thing we really don’t have is a good picture of the Comer barn.
Mr. Galster said it looks like a new project but I think it’s a fringe project. With retiring debt I’m not in favor of this at this time.
Mr. Wilson said as a history major in college I’m excited about projects like this. Will we have a set dollar amount in the legislation? Will it be open-ended?
Mr. Osborn replied the amount that will come in with the initial agreement is for Rachael. The work with the graphics designer and editor and proof-reader will be contracted individually. Their amounts are low enough that we do not have to have an ordinance.
Mr. Wilson said there are three different levels. What level are we looking at?
Mr. Osborn said we would like to do a 218-page book.
Mrs. Schmidt said I managed the
Ms. Pollitt said I have some concerns like Mr. Galster but I look at this as seed money. For this book to come out in this timeframe, it is something we will be able to use. I think it will spark a lot of interest. Having the book available with the activities we have planned, I don’t think we’ll have any trouble selling the 2,000 copies.
Mr. Wilson stated until I had a long conversation with the Mayor I wasn’t in favor of this. Other cities have books. If we have the money I support it. As long as I have Finance chair I will watch the money carefully.
Mr. Danbury said we will get the money back. It’s not only our bicentennial, but we will be seeing the revitalization of Springfield Pike. We will have three different photos of three different eras. We have the photos in the foyer. I’m sure we have photos of what it was until recently and then we will have photos when the new shops come in.
Mr. Osborn said we probably won’t have the luxury of waiting until the new retail is developed on Springfield Pike to get an actual photo. But, we can put a rendering of the elevation of the new development in the book.
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 44-2005 ”AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $1,250,000 OF RENEWAL NOTES BY THE CITY OF SPRINGDALE, OHIO, IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR STREET AND RELATED IMPROVEMENTS IN THE CITY, AND DECLARING AN EMERGENCY”
Mr. Knox said the people in
Mr. Galster made a motion to read by title only and Mr. Squires seconded. The motion passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Danbury seconded.
Mayor Webster said I think it is important in light of Mr. Galster’s comment regarding the prior topic, we all share the desire to try to retire this debt as much as possible. When the 2005 budget was put together all we were going to do is roll this note in its entirety. Since we have revenue sources stronger than what we anticipated, we suggested we retire $250,000 of the debt. We are going to put $1.2 million into the budget and try to pay this off next year. Unless we have a catastrophe I guarantee you there will be a substantial reduction in this note next year.
Mr. Osborn stated while we did originally vote to roll this note, we are paying off the $425,000 advance that we took from the insurance trust fund to the general fund. As a result, with the additional $250,000 we are retiring right now, we are retiring in total around $675,000 in debt this year. It’s our objective to retire the balance of this 2004 note in 2006.
Mr. Osborn said I had a conversation with Jeff Williams, Finance Officer, earlier today asking him what he thought the true interest rate would be. Because of the timing of the sale we are going to get a premium on the sale of the note which is cash, but translates into an effect on the interest rate. If the note sells for what we think it will the interest rate would be closer to 3.2%.
Mr. Danbury said the cost of construction material definitely would have gone up this year and next year due to the oil shortage and the demand for all the reconstruction down south. We knew it had to be done and at 3.5% interest, it is very prudent.
Mayor Webster added the residents have the benefit of using the streets without potholes.
Mr. Knox stated the 3.2% interest reflects what the financial market
thinks of the City of
Ordinance 44-2005 passed with seven affirmative votes.
ORDINANCE NO. 45-2005 “AMENDING SECTION
155.063 OF THE PROPERTY MAINTENANCE CODE OF THE CITY OF
Mr. Galster made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said this change to the Property Maintenance Code helps us better expedite the cutting of grass on property where the owner is actually the occupant of the home. Presently we can give notice by certified mail if there is an absentee owner, but if the property owner lives at that address, then we have to give personal service. Sometimes this protracts the delivery process. In the meantime the weeds continue to grow. Under the new language the Building Department would be able to give notice by certified mail or by posting the property with a notice of the violation. We ask Council’s favorable consideration on this as another step in addressing our concerns about the Property Maintenance Code shortcomings.
Mayor Webster added I might also address your attention to Section C of 155.063. We can promptly post it. If the owner does not comply we can go in, have the work done and have the bill for the work added to the tax bill.
Ordinance 45-2005 passed with seven affirmative votes.
ORDINANCE NO. 46-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE A CONTRACT TO PURCHASE THE HOMECOMINGS FINANCIAL NETWORK, INC., PROPERTY LOCATED AT 703 YORKHAVEN, SPRINGDALE, OHIO 45246, AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Webster said this goes along with the previous ordinance in trying to protect
the housing stock in the City of
Danbury said a few weeks ago I went to a function. There were about thirty
Mr. Galster asked when will the property be back on the market again? Would that happen in a relatively short period of time or when the majority of this work is completed?
Mayor Webster said the closing is scheduled for October 18. We will start the improvement process. In the interim if someone wants to buy the house I guess we would have to consider what they are going to pay us and what we have in it. Ideally, once we start the renovation we would want to wait for spring and put the house on the market for market value.
Ms. Pollitt said I really do think this is a good idea. There is a house in our neighborhood that has been rehabbed recently. It was falling into disrepair. Now it is nice and shiny. I think we can turn this house into the same type of situation and make those residents up there very happy. We will get our money back when it is sold. We all need to keep our property values up and this is one good way of doing it.
Mr. Osborn stated the City also has a very powerful tool that we can use where a property owner has failed to maintain the property over time and has a continued history of violations, or has in other ways failed to address issues for which they have been cited by the Building Department. The process would involve a notice from the Administration that we have a house that we want Council to consider. Council would then set a public hearing and the owner of the property would be invited before you to discuss why the property should not be acquired through condemnation by the City. If Council determines that we should pursue condemnation, then our Law Director would file condemnation proceedings in the court. The City would have to make the same case we would always have to make, for public purpose. It’s a tool that’s out there. While we don’t want to use it, we do have properties in the City that may result in the use of that to get the property corrected, and that could happen in the short term.
Mayor Webster said the ordinance Mr. Osborn is referring to is the spot blight ordinance. It’s primarily directed at vacant properties and habitual offenders of the Property Maintenance Code. This is a worst case scenario, such as a house that has gone into bankruptcy and foreclosure, and for various reasons, we have not been able to effect the repairs or outstanding orders on this property. Hopefully with the changes you have given us we wouldn’t have one get in this bad of repair before action can be taken. This one has slowly deteriorated over two years. It was on the market and anyone could have purchased it.
Mr. Vanover stated it would be a waste of time and effort if we don’t clean these up. The house is not up to code. If we stop short in restoring it to a nice condition, then we haven’t done anything. The intent is to give the residents of that neighborhood a viable and redesigned house that is benefiting of their neighborhood.
Ordinance 46-2005 passed with seven affirmative votes.
ORDINANCE NO. 47-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE A CONTRACT TO PURCHASE THE RUTHIE B PROPERTY LOCATED AT 11649 SPRINGFIELD PIKE, SPRINGDALE, OHIO 45246, AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Mr. Osborn said the $50,000 sitting out there as a future obligation is a piece of property bordered on the north and west by the CVS driveway. The CVS driveway crosses the property we are acquiring. If we should sell that property in the future, then we have an obligation to pay Ruth B, Inc. an additional $50,000. If the property is sold for more than $50,000, then fifty percent of whatever is over $50,000 also goes to Ruthie B.
Mayor Webster said this is another situation where we’re land banking some property and effecting a big improvement in our downtown. The streetscape program is going forward. We are plucking an eyesore out of the middle of that area.
Ordinance 47-2005 passed with seven affirmative votes.
OLD BUSINESS - none
Mayor Webster announced Halloween
trick or treating will be
Mr. Knox said I have a request for a liquor license for Buffalo Wings & Rings at the former Baxter’s. There were no objections.
MEETINGS AND ANNOUNCEMENTS
Fire Department Open House - October 8
Planning Commission - October 11
Board of Health - October 13
Board of Zoning Appeals - October 18
Halloween Carnival - October 30
Mr. Danbury reported you can get free smoke detectors from the Fire Department and free gun locks from the Police Department.
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT - none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Resolution for millage rate - October 19
Contract with Rachael Schmidt - October 19
Council adjourned at
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council