President of Council Kathy McNear called Council to order on December 5, 2001, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.
The minutes of November 21, 2001 were approved with one change. Mr. Squires said n page 7478 "port" should be changed to "porch". The minutes of December 1, 2001 were approved with seven affirmative votes.
Mr. Knox said the first communication is from Time Warner Cable. The cost for Basic service will change from $9.96 to $10.42. The Standard Tier will go from $24.08 to $25.32 and the in-home terminal unit will change from $5.30 to $5.95. Time Warner goes on to enumerate the various services that they have added to the Standard Tier to make it worthwhile. They not only will have the possibility of Road Runner but you can hook up for high speed internet from AOL or Earthlink also.
The second letter is from Wood & Lamping "This is to respectfully request Springdale City Councilís consideration of a compensation increase for legal services. We request that the annual retainer be increased to $16,000 per year.
We further request consideration of any hourly rate increase from $136.00 per hour to $142.00 per hour for time spent by Wood & Lamping partners, associates, paralegals and law clerks for all matters, other than litigation and labor negotiation matters. For litigation and labor negotiation matters, we request an increase in compensation from $149.00 per hour to $155.00 per hour.
If you have any questions with regard to this request, please do no hesitate to call me."
Mr. Knox stated I called upon Mr. Schneider to tell us how much the retainer is at present and it is $15,150. They are asking for an increase to $16,000.
Mr. Schneider said I would appreciate your kind consideration. I enjoy working with the City and would appreciate an adjustment in compensation effective January 1 if you would be so kind.
Mr. Wilson asked when was the last time you got a raise? Mr. Schneider replied the same time last year.
John Eisenmann, president of CDS Associates said I am here to make a presentation to the City. I thank you for twenty-five years of providing professional services to the City of Springdale. The City was where we opened our first office and you were our first governmental client, dating back to 1973. We are very proud to be part of the many changes that have occurred in Springdale over that period of time. We are very appreciative of the working relationships and friendships we have made over that time. For some time we have been looking for an appropriate way to give something in return to the citizens of Springdale. With the completion of the Community Center we feel that we now have that opportunity. This facility is a great gathering place for the community in addition to all the great programs that you offer. To insure that every citizen of Springdale can take part in the activities that are offered, we are offering a financial aid program. This will provide reduced or free Community Center memberships and program fees to Springdale residents who are in financial need. The program is to be administered by the Parks and Recreation Department with the help of local schools, clergy and social agencies. Tonight, on behalf of the entire staff of CDS, I would like to give thanks to the City for your service and the programs you provide to your citizens and to offer a check in the amount of $5,000 to fund this program for the next five years.
Mayor Webster said thank you very much. We certainly have enjoyed the long-term relationship as well with CDS. I was overwhelmed when I got the initial offer and Iíd like Mr. Burton to be on the receiving end of this since the Parks and Recreation Department is going to administer this.
Mr. Eisenmann presented the check to Mr. Burton. Mr. Burton said we became aware of the program a couple of months ago. My staff will be administering this over the next five years at $1,000 a year. I enjoy working with CDS immensely and I thank you.
Jim Knue, 12021 Kenn Road, said we just got the newsletter in the mail and Iím sorry I wasnít here when the new project was being presented for the street. I know they are going to put bricks in the walkways but what about names on those bricks? I know you attempted that once before and it didnít work out but this is different.
Mayor Webster said thank you very much. We did consider those once before on a project we were going to build across the street. The whole project got out of line and we walked away from it. We were going to have pavers there and quite a few people called the City. To be honest with you, I donít know if any of us had thought of trying to incorporate it into this project, but this is a multi-phase project and looking ahead, the third phase we will do is the triangle out here with a gazebo. That may be the best place to have something like this. I think itís a great idea and weíll try to incorporate it into one of these phases.
APPOINTMENTS TO BOARDS AND COMMISSIONS
Mrs. McNear said there is a letter in your packet from Mr. Tartar stating that he is not seeking to be reappointed. I would request a resolution at the next meeting honoring him for his service.
Mrs. McNear took nominations for an appointment to Civil Service Commission.
Mr. Galster nominated Thomas Goines. Mr. Galster said I think everybody got a copy of his resume. He has been on file for close to a year.
Mr. Danbury nominated Leroy Peyton. He is a graduate of Ohio State University. He has twenty-five years experience in human resources and personnel. He currently works at Time Warner and has been a resident of Springdale since 1990. Heís a very dynamic person and well qualified.
Mr. Goines was appointed by a vote of 4-3.
Mr. Wilson nominated Fred Borden to be on the Board of Zoning Appeals. Mr. Wilson said I have been very impressed with his work ethic. He has been vice-chairman of the Board of Zoning Appeals since his appointment. Whenever the chairman was out he took over. He was always well prepared and he comes with a wealth of experience. He has the interest. He has attended almost as many Council meetings as we seated here have. He has attended the district meetings Iíve had. He has clearly shown an interest in the City and has done an exceptional job on the board.
Mr. Vanover said I would like to nominate Karen Oldham Brantley. Mrs. Brantley has been a resident of Springdale for fourteen years. Sheís employed by the Cincinnati Board of Education for the past thirty years. Her current position is that of social worker and visiting teacher. She has a BS in social services from Miami University, a masters from Xavier University, and a host of affiliations. Sheís a lay leader for Calvary United Methodist Church. She is married to the Reverend Brantley and has two sons.
Mr. Borden was appointed to the Board of Zoning Appeals by a 4-3 vote.
Mr. Galster said Charter Revision will also need to be done by 12/31/01. We might want to do nominations tonight so a resolution can be available at the next meeting. I have talked to Judy Simmons and she is interested in continuing in that position. If anybody would like more time for nominations thatís fine, otherwise, I will nominate Judy Simmons.
Mr. Wilson said Mrs. Simmons is very level headed and very committed to the City. I would second the nomination.
Mrs. Simmons was appointed with seven affirmative votes.
ORDINANCE NO. 58-2001 "AMENDING CHAPTER 152 OF THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO (SPRINGDALE BUILDING CODE)"
Mr. Galster made a motion to adopt and Ms. Pollitt seconded.
Mr. Osborn said for many years the City has used the CABO Code as our base for 1, 2 and 3 family residential code. The Ohio Basic Building Code applies to multi-family and commercial. CABO, which is a national code enforcement officers organization, discontinued a model code. The Ohio Building Code Officials got together and developed an Ohio 1, 2, and 3 family code based on the national 1 and 2 family building codes. Weíre essentially changing code references here, the base material that goes into making up or 1, 2, and 3 family home building codes. The only real significant change that will occur is that we are recommending that we discontinue requiring a permit for siding on residential units. The Building Department made a survey of twenty-one different departments and found that only six issue permits for siding on residential buildings. After reviewing the question internally they felt that there were rarely any correction orders issued against this type of installation so their recommendation is to eliminate that from a permit requirement under the new code. All other elements of the code are consistent with the existing code.
Ordinance 58-2001 passed with seven affirmative votes.
ORDINANCE NO. 62-2001 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH HAMILTON COUNTY TO LEASE TWELVE MOBILE DATA COMPUTERS (MDC) AND DECLARING AN EMERGENCY"
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Mr. Osborn said the Cityís police cruisers now have what are called Mobile Data Terminals (MDTs) in them. These are leased through the County. All the jurisdictions in Hamilton County have to have the exact same equipment in order to communicate with one another and the Communication Center. The best way to achieve that uniformity is for the County to make the purchase but the County cannot give these to us. They have to retain ownership. They are, however, helping the local jurisdictions by discounting the cost of these units. We will be acquiring twelve of them. The new devices are more sophisticated, a device that will allow more detailed communication between the officers in the field and their headquarters. We recommend that Council consider this this evening. We have budgeted this money for this year.
Ms. Pollitt asked, remember when that tornado went through Montgomery and Blue Ash, wasnít there some problem with the Fire Departments being able to communicate with each other? Can that be incorporated into that in any way?
Mr. Osborn replied no, thatís being addressed in another way. This is a data communications system where written communication can take place. For voice communication there needs to be an upgrade to the Countyís radio system and that is underway. You will see in our budget for 2002 the cost for acquiring some 800 MHz radios to start equipping the Police and Fire Departments.
Mr. Squires asked how long is this contract for?
Mr. Osborn replied until they have to be replaced. We will be responsible for the maintenance and upkeep of the units. In a more practical world this would have been a purchase by the City, but itís a lease because of limitations regarding state law. We donít own the property. Itís in our possession and we keep it as long as itís a functional piece of equipment.
Ordinance 62-2001 passed with seven affirmative votes.
ORDINANCE NO. 63-2001 "ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH STERNBERG LANTERNS FOR THE SPRINGFIELD PIKE (SR4) STREETSCAPE STREET LIGHT FIXTURES AND FINISHING AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said a month or two ago we opened bids on this same project. At that time we were buying the lamp post and the fixture as one unit and we received only one bid. The bid specifications were rewritten in order to try to develop more competition. We were not able to generate more than one bid for each of these devices but they came from different companies and they came in well below our estimated cost for these poles and fixtures. Taking these two ordinances together, these costs are coming in almost $70,000 below what we anticipated them to be. We would strongly recommend that these two vendors be awarded the contracts. Both are known entities. Sternberg is certainly one of the big names in this field and we think we have some very good costs here.
Mr. Danbury asked were either of these companies the original bidder?
Mr. Osborn replied I think Sternberg was the original bidder. The problem we ran into at that time was that Sternberg didnít manufacture the pole and they would have to rely on someone else to give them a subcontract and they couldnít find one because the pole manufacturers didnít want to cooperate. Thatís why we broke them down into two separate purchases. Sternberg will be responsible for uniting the pole and fixture together.
Mr. Danbury asked who raised the red flag on this? It was way overpriced.
Mr. Osborn answered it wasnít overpriced. We got an incomplete bid the last round. It apparently came about as a failure to cooperate amongst the bidders who would be combining their proposals in order to meet our specifications. So we took a step back and separated the project.
Ms. Pollitt asked what is the quantity of lanterns we are getting? Are there just enough to do this phase or are there extras.
Mr. Shvegzda responded there are sixty-eight. There are two overhead sign supports; eight signal supports, four pedestals and twenty-four poles. Mr. Shvegzda said I believe there are six additional lights.
Ordinance 63-2001 passed with seven affirmative votes.
ORDINANCE NO. 64-2001 "ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH TRAFFIC CONTROL PRODUCTS, INC., FOR THE SPRINGFIELD PIKE (SR4) STREETSCAPE STREET LIGHTS AND TRAFFIC POLES AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Ordinance 64-2001 passed with seven affirmative votes.
COMMUNICATIONS FROM THE AUDIENCE - none
Mayor Webster said Iíd just like to welcome the young adults we have with us this evening. Donít wait until your social studies teacher sends you back. We are here twice a month.
RESOLUTION R15-2001 "APPOINTING MR. TOM GOINES TO THE CIVIL SERVICE COMMISSION"
Mr. Vanover made a motion to read by title only and Ms. Pollitt seconded. The motion passed with seven affirmative votes.
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Resolution R15-2001 passed with seven affirmative votes.
RESOLUTION R16-2001 "APPOINTING FRED BORDEN TO THE BOARD OF ZONING APPEALS"
Mr. Galster made a motion to read by title only and Mr. Vanover seconded. The motion passed with seven affirmative votes.
Mr. Danbury made a motion to accept and Mr. Galster seconded.
Mr. Danbury said I want to echo what Mr. Wilson said about Mr. Borden. Mr. Borden was on Charter Revision Committee for a short period of time. Throughout the years that many of us have been here he has been in the audience about every week. We have more people starting to come more often. We need input from everybody and by people being more informed about what the City is doing, they may come up with different ideas. I challenge the younger people here as well. You can make a difference. I want to thank Mr. Borden for his service so far and Iím glad to see you come back
Resolution R16-02001 passed with seven affirmative votes.
RESOLUTION R17-2001 "APPOINTING JUDY SIMMONS TO CHARTER REVISION COMMISSION"
Mr. Vanover made a motion to ready by title only and Mr. Galster second. The motion passed with seven affirmative votes.
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Resolution R17-2001 passed with seven affirmative votes.
Ms. Pollitt said last Council meeting I distributed the animal nuisance complaint information and I wondered if anyone had any input that I could take back to the Board of Health as a directive.
Mrs. McNear said the cost to retrieve the animal seems to vary from animal to animal.
Mayor Webster said it depends on the number of animals they remove.
Mr. Vanover said the status quo operation is in order for skunks, opossums and raccoons. The Ohio Department of Natural Resources dictates that these animals be euthanized when we trap them. So either we trap them or we donít. My biggest concern is squirrels. If theyíre in someoneís house I donít have a problem, but if theyíre in somebodyís back yard I have a problem. We moved into their neighborhood. They didnít move into ours. Iíve been there when Barbaraís taken calls for rabbits in the back yard. We have to draw the line somewhere. Next thing you know weíll get a call that someoneís got a deer in their backyard and they donít want it there.
Mr. Danbury stated I donít see that the City should take it upon itself to take care of animals unless itís a public nuisance for the peace, health and safety of the public. They may get into the house but thatís the homeownerís responsibility. Weíre slowly but surely taking away a lot of the forest land around here and the animals have to go somewhere. Itís going to break the bank for the City if we have to continue to do that. When we started this program we had an instance of rabies. I donít believe thatís the case anymore in Hamilton County. The Cityís not there to eliminate any animal that someone may determine by himself to be a nuisance. I think the Board of Health should have guidelines. Iíd like to hear recommendations from the Board as to what would be the best course to follow. I donít think Council should have an open checkbook when it comes to this situation.
Mr. Wilson said I thought long and hard about this. I agree with Mr. Vanover that if rabbits or squirrels are in someoneís back yard they are going to be here. I am concerned about the inside of the house, the walls, attic, etc. I have been told by the trapper that these animals stuck in the walls will eventually eat through the plaster. Now we have the animals in the house. We have senior citizens who could wake up in the middle of the night and find those animals in their bed and who knows what they might think. You have parents of small children and even field mice could scare a child and cause irreparable mental damage. I feel that if the animal is in the house that we as a City should pay. We are talking about $22,000. In the eight years that Iíve been on Council we have not had an exorbitant cost for these animals. I look at it in terms of the quality of life we have in Springdale; the multiple free services that we offer. When you look at a City of almost 12,000 residents, to only spend $22,000 for nuisance animals and uphold the quality of life that we have here, I donít see that as an unwise expenditure. The Board of Health can tailor it to say if itís outside and itís a squirrel or rabbit, maybe even an opossum, but when you look at raccoons and skunks, maybe we need to remove them. Iím not that concerned about smaller animals unless inside.
Mr. Knox said this afternoon I had a conversation with Jim OíDonnell who had written us the letter about the geese. He had a memo from the Ohio Wildlife Commission. They were talking to him this afternoon and what he found out may save the City quite a bit of money because $1800 of those $22,000 went on geese. As of 1 March private property owners can take action with the eggs of the geese. You canít kill the geese but you can disrupt the eggs, which will hopefully alleviate some of the problem with the overpopulation of the geese. Mr. OíDonnell is going to write a letter which I will read at the next Council meeting. You may want to call him before then and see what he found out.
Mr. Galster stated I donít have a problem with rabies carrying animals if they have taken up residence on someoneís property. I also happen to agree with Mr. Wilson that if an animal is inside the house, itís like any other city service that we choose to provide such as leaf collection. I donít have a problem paying the price for animal that is trapped in the home. It can not only chew through the drywall but electrical wires. Iíve had a raccoon in my house. The mother went up in the attic to have babies and it is not something I wanted to take on on my own. I was happy that the City had a trapper that I could call and start to correct the problem. When the trapper came out he told me what to do to alleviate the problem. I think that if we are going to remove animals from somebodyís house and they are getting in because there is a hole in the soffit or a tree comes too close to the roof line and they donít take corrective action and get animals back in the property, then I donít think the City should be responsible for removing them. I think the Board of Health can fine tune things like that for us.
Mayor Webster said Ms. Pollitt and I promised the board that we would bring the thoughts of Council back to them and the Board of Health certainly will make a recommendation. I think I can tell you exactly what thatís going to be. That is that we only take care of the animals that possess a threat to the City, the opossum, raccoon and skunk. If we want to do squirrels in somebodyís house thatís not a health issue. We get a lot of these where people do have gaping holes or limbs too close to the roof. The call comes in to the Health Department. She doesnít know if there is a hole out there. Does she call the trapper or does she wait for the Building Department to go out there and see if they have a problem of their own making. The service would still be available but the Boardís recommendation that I would have to concur with is that we just concern ourselves with those three species of animals and not worry about the squirrels and cats.
Mr. Danbury said in response to Mr. Wilson, it could be true that a squirrel could come in but I donít think we have any cases where squirrels are terrorizing people. I donít think people are going to be that upset. It could be a problem if they get into electrical wires but what you are saying is a worst case scenario. If we do have a situation where children are traumatized because there is a rabbit in the house, I would say letís readjust our position on this. A lot of people will abuse this system. We had a person a while back who used to feed rats. We had a serious problem with that. One person may think an animal is a nuisance and one may think itís a creature from God. I think the City should make a policy based on the recommendation of Board of Health that weíll take care of certain animals or in certain circumstances. You canít discriminate against one person. I think possibly we could offer a negotiated rate with Trapper John and the citizens could use the trapper at a discounted rate.
Mr. Wilson said weíve all had some thoughts and all have done homework. My understanding from talking with people on my street who have used the trapper is that he tells them what to do to take care of the problem. Paying Trapper John is cheap compared to what it might cost if there is an electrical fire because of an animal in the wall. I think we should take care of it the first time. If the person doesnít fix the reason the animal is getting in, then we shouldnít take care of it again.
Mr. Galster said my point is not to choose whoís house we would take care of. My point was is if there is an animal in the house, we should take care of it. I would rather have that type of service than having my leaves picked up after I rake them to the curb.
Ms. Pollitt said at one residence between May 25, 2000 and July 31, 2000 there were twelve line items, raccoons, opossums, woodchucks and three evaluations. I donít know if those were in the house or under a porch but I canít imagine that it would take the trapper from May 25 to the end of July to collect all of those animals. It looks to me that the resident may not have closed things up after the first or second visit. I think thatís a lot of money to keep going back to the same residences all the time. When we discussed this at Board of Health they said when they started doing this that Council was very adamant about what they wanted. Before they started looking at it and making changes they wanted direction from Council. Weíll take all of this information back and then come back to Council with a recommendation but I would like to have firm direction to take back to them.
Mr. Danbury said as a basis for direction I make a recommendation that we go after nuisance animals. Weíll take something inside the house and there will be suggestions from the trapper on ways to resolve it in the future. After two visits it would be the responsibility of the homeowner.
Mayor Webster said if someone has a problem and calls the City. Barbara can set up a database, see that this person has never had the trapper and calls Trapper John. Next month, next year the same resident calls. She wonít know if the person corrected the problem from a year ago or there are new circumstances. I would say we give everybody one or two free passes but I donít think we should take it beyond that. All itís going to do is increase the cost because she wonít be able to dispatch Trapper John until we dig through the records to see what Trapper John recommended,
send an inspector out, and then and only then do we call Trapper John. You are only compounding the thing and if you do that I say letís continue spending $22,000. If you want to give them one or two free passes thatís fine but letís make it across the board.
Mrs. McNear said why donít we add that the homeowner has ninety days to correct the problem.
Mayor Webster said we wonít know if itís the same problem or not.
Mr. Vanover said the skunks, raccoons, and opossums are very clear. Do we know that the cats that were trapped were really feral cats or just neighborhood cats that someone lets run? Itís great to provide a service but we donít want to create a management nightmare.
Mr. Squires said if we put conditions on this we are going to create an administrative nightmare. I think Mr. Wilson has made some valid points about animals in the wall but I donít want to put any conditions on it. Either weíre going to do this program or weíre not.
Mr. Wilson said when the trapper calls to make an appointment he probably has a database to know if heís been there before. If he tells the resident he was there before and the resident didnít do the maintenance he asked him to, the City may not reimburse him or the City may charge the resident, would you still want me to come out? That lets the resident know that if he/she didnít do the required maintenance and the trapper comes out again it will be at their expense. He keeps records Iím sure. I agree with you, Mr. Mayor, we donít want 13 or 14 visits. Most of those animals are on the outside, Iím sure.
Mr. Knox asked Mr. Osborn, could we ask the Local Government Council if someone has something in writing that has worked for them and use that as a template to work from?
Mr. Osborn replied I doubt if there is anything of the detail you are looking for. Many communities do not have this service.
Mayor Webster said some of the ways these animals get into the house are not a violation of the housing code. It may be a tree too close to your roof and the animal goes down the chimney. Secondly, just knowing human nature, the contractor gets paid for going out there so heís got a built in incentive to go out there if somebody calls. If he says heís not coming to someoneís house because heís been there before, whoís going to hear about that. Youíre going to hear about it if itís in your district, Iím going to hear about because Iím the mayor and now weíre defending why he didnít come out. If weíre going to do it, Iíd rather maintain the database ourselves. Then we have a higher level of confidence in the validity of the data rather than farm it out to a third party who has an interest in going out there. Itís more money for him. Trapper John does a great job for us and heís a very honest person but who knows who weíll be using three or four years from now.
Are you saying we should bill the resident if itís a recurring problem and the resident has failed to fix the problem?
Mayor Webster replied no, I was in hopes that if we maintain a database and someone calls in and Barbara sees that we have already sent the trapper out twice that we tell them sorry, weíve already sent the trapper out there twice before. If you would like to call the trapper it will be at your expense. I think we could administer that without getting into a finger pointing contest or billing contest.
Mr. Galster said I agree with the Mayor about opossums, raccoons and skunks anywhere on your property, two free passes for any other animal inside your home as long as you own the property.
Mr. Danbury said everyone has the database in front of them. Cats are considered a wild animal by the State of Ohio. Fluffy may be the favorite pet youíve ever had and your neighbor doesnít like you or the cat and all of a sudden Trapper John goes out there and kills the cats. We keep giving our opinions but I think they are looking for direction.
Ms. Pollitt said I think we are moving toward the goal that the Board of Health is looking for. I also think the Board of Health should have the final say because they are the ones who have to administer the program.
Mayor Webster said the Board of Health doesnít administer it. They just set the policy. Council has the final say because they pay the bill.
Ms. Pollitt responded but it falls under the Board of Health to maintain the database and send the trapper out. Ms. Pollitt said our direction will be nuisance animals in the yard as determined by the Board of Health and if theyíre in the house it would be two visits paid by the City for the duration of the ownership of the home.
Mr. Vanover said I assume we would start fresh on January 1, 2002.
Mr. Danbury said for the people who are on a fixed income Iím sure there are organizations that can help them out.
Mayor Webster said Ms. Pollitt and I have heard what you are saying. Why donít you let us take that back to the Board of Health and weíll come back with a recommendation that hopefully coincides with the direction that we think Council is headed on this.
Mr. Squires said at the last BZA meeting there was a situation with the Church of the Nazarene and at that time it was recommend that a member of the Administration be present at the next meeting. Is that still on the calendar, Mr. Osborn?
Mr. Osborn replied yes, it will be either Mr. Parham or Mr. McErlane.
Mr. Vanover said Mr. Osborn, I had a couple of calls from residents on Ledro where MSD did the final capping of the sanitary towers in the park and left it in disarray. The corner post of the fence is down and there are ungodly ruts beside the driveway. There is mud tracked up Ledro for close to half a mile. One resident talked to Mr. Burton and it is in the works to redo the pavement in the park for next year. If weíre getting assistance for that, thatís fine but I donít think we should have to foot the entire bill.
Mr. Osborn replied MSD does have responsibility for restoration. Weíre trying to get them to roll in re-paving the basketball courts while they are in there.
Mr. Osborn said I wanted to bring to Councilís attention a bid opening that was held November 21 for an HVAC maintenance contract. The low bidder was Dynamic Mechanical System at a bid of $1400 per month. This is a two-year contract that will begin January 1. We request legislation at the next meeting authorizing a contract with Dynamic Mechanical. Mr. McErlane has interviewed seven of their references and they all had very positive things to say about the company. Two of the references had been clients for seven years and one for twelve years. That says something about the company to have that type of loyalty in their customer base. If you look across the bid results, you will notice that they are certainly low bidder for the monthly charge, but for their hourly rates for work outside the contract, they have higher rates. Mr. McErlane, in looking back at our history, believes that the amount of work we do outside of the contract, is not of a scale to cause him to be concerned about the differential in those hourly rates between the low bidder and second low bidder.
MEETINGS AND ANNOUNCEMENTS
Planning Partnership regional breakfast December 8, 8:30 a.m.
Public Works 2002 street program - December 10, 5:00 p.m.
Finance Committee - December 11, 5:30 p.m.
Planning Commission - December 11, 2001
Board of Health - December 13, 2001
Board of Zoning Appeals - December 18, 2001
Christmas lights judging - December 8-16, 2001
Mr. Osborn said the Comprehensive Plan Committee is nearing completion of its work. It has been meeting for the past year. One additional step it will take before moving onto Planning Commission and Council with its product is to hold a series of public meetings. The first will be an open meeting here on January 29, 2002 at 7:00 p.m. at which time the consultant will make a presentation on the material developed so far. This is an on-going exercise and the input from the public is invited to help shape the ultimate outcome of the project. There will also be a presentation to the Springdale Chamber of Commerce on February 12, 2002 at 8:00 a.m.
Mr. Osborn continued Chief Laage has advised me that the Springdale Police Department and City of Springdale received a pedestrian safety award from Triple A this past week. There were ten recipients throughout the Northern Kentucky/Southwestern Ohio area. Fortunately, our department was one of those and we hope to repeat that again next year. Congratulations to the Police Department.
Mrs. McNear said Wayne Shuler will be out of the office until the second week of February and Mr. Shvegzda will be filling in for him.
Mr. Osborn said around 1 p.m. our Police Department was dispatched to Kinkoís to detain a person for identification by the U. S. Marshalls and FBI. They were able to make the apprehension successfully without anyone getting injured. The individual is the person who was suspected as being a wanted person. He is an escaped felon wanted for multiple anthrax hoaxes involving Planned Parenthood type facilities. The department is getting national recognition. They are to be commended. One local station specifically made comment about the calm and professional way in which the Springdale Police Department executed the arrest. Our department has demonstrated its capabilities.
Mr. Danbury said I looked on the internet and the AP report did say Springdale, not Cincinnati. It was fortunate that no one did get hurt because I believe they found some guns in the car. It was good press.
Mr. Squires said letís not forget the citizen who made the discovery and the courage it took for her to do what she did.
COMMUNICATIONS FROM THE AUDIENCE
Jon Maupin, student, said I donít mean to regress to beat to death the discussion on the animals, but personally I am an avid supporter of the animal rights issue. Donít you think $22,000 for animals in the city is outrageous. You move into a city with trees and that means animals are going to live there. You are imposing on their territory. Donít you think they have a right to live there?
Mr. Knox replied we had a case where a skunk died underneath somebodyís house and thatís what started this. That was outrageous because the people had to move out of the house. Also, skunks, opossums and raccoons are known to carry rabies and rabies are moving in this direction. As you have heard from the conversation tonight, it has ballooned and we are trying to put a cap on that.
Ms. Pollitt said I agree with you and thatís why I brought it to Council. When I was hearing these numbers in Board of Health month after month, I assumed the animals were being trapped under somebodyís porch or in their home. I didnít realize that the residents just didnít want them in their yards. I think the squirrels have the right to live in the yard if they want.
Mr. Maupin said you said even if they are caught outside the house they are euthanized.
Mr. Vanover said opossums, raccoons and skunks are required by the State to be euthanized in prevention of a new strain of rabies that is moving out of Pennsylvania. We havenít actually had it show up in Hamilton County yet but it is a nasty strain of rabies.
Mr. Squires said I donít want you to get the impression that when these animals are trapped that they are done away with. Trapper John takes them back into an environment where they are with other animals as well. In addition to what Ms. Pollitt said it wasnít too many years ago that we had a rat infestation. We had some citizens who were opposed to us doing what we did.
Jim Knue said I think the City should recognize the person who turned in the man at Kinkoís.
Mr. Wilson said on the Channel 5 news the reporter was not allowed to enter the building or interview the person. Itís corporate policy. The City may not be able to acknowledge them because of Kinkoís corporate policy.
Mr. Danbury said I think she will be recognized because she will get a $50,000 to $100,000 reward.
Mr. Danbury made a motion that Council go into executive session as a committee of the whole to discuss possible real estate and personnel matters. Mr. Vanover seconded. The motion passed with seven affirmative votes.
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Supplemental Appropriations Ordinance - December 19
Annual Pay Adjustment Ordinance - December 19
RECAP OF LEGISLATIVE ITEMS REQUESTED
Resolution for Ted Tarter - December 19
HVAC Service Contract - December 19
Wood & Lamping - December 19
CDS - December 19
Council adjourned at 9:38 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council