President of Council Randy Danbury called Council to order on April 7, 1999 at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance. Mr. Danbury asked for a moment of silence in memory of Chuck Lindner, the second mayor of Springdale.
Mayor Webster said Mr. Lindner passed away March 30. I was asked to say a few words at his funeral and I did considerable research on his involvement with the City over the years. I donít think our history does this justice. If you look at all the things that happened between 1959 and 1963, itís pretty incredible. Tri-County probably instigated a lot of things that happened because it was a huge shopping complex. The city fathers at that time were concerned about Springdale being annexed by some other adjoining city so they decided to incorporate. In 1960 we had our first municipal election. Chuck was one of the leaders in the incorporation move. He also was one of the first Council people elected. He was elected vice-mayor and became mayor when Gus Neuss got transferred out of town. During his term of office we got our first Zoning Code, Building Code and Subdivision Regulations. His last direct involvement with the City was as head of the Building Department for eight years. He was on Planning Commission for several years. On behalf of the City I would like to extend our sincerest sympathies to the Lindner family.
Mr. Knox took roll call. Present were Council members Galster, Manis, McNear, Pollitt, Vanover, Wilson and Danbury.
The minutes of March 17, 1999 were approved with 6 affirmative votes. Mrs. McNear abstained.
COMMUNICATIONS - none
COMMUNICATIONS FROM THE AUDIENCE
Toni MacAfee, 11831 Glenfalls Court, said I do child care in my home. I see property at 740 Kemper Road that I would like to purchase. It has two homes on it. I would like to use one for child care and the other as a residence. There are churches on Kemper. Itís near the Metro bus route. Itís been a grocery store. Itís a two minute drive to and from the Springdale Fire Station, two minutes from the Police Station. Child care services are needed in the Springdale area and I would like to provide that.
Mr. Galster said this is right down from Kenn Road. You have the house out front and another building with an upstairs farther back. Iím sure there are some day care regulations, different from home care that would have to be met if itís going to be a full-time business.
Mrs. MacAfee said she is looking at a Type A home with twelve children.
Mr. Osborn stated the first step would be to meet with the Building Official, William McErlane. There will be Zoning Code and Building Code issues related to modifying the facility to meet the requirements of the State of Ohio as well as our local regulations. Weíd be more than ready to work with you in trying to address those. Depending on the type of operation you are proposing there may or may not be a zoning issue involved.
Mr. Wilson said Mr. Osborn has already elaborated on the points that I mentioned to Mrs. MacAfee when she came by my residence last week. My concern was zoning. We talked about the possible work on Kemper Road such as trenches, overlays and bike trails, and the effect it might have on her. Iím glad she came to Council and now everyone else is aware of what is going on. Now she can proceed with the Building Department. I mentioned BZA possibly being involved. Iím glad sheís here.
Mr. Osborn said we have acquired a right of entry to do some work on that property from the current owner. There will be some work out there. I think it will be an improvement to the streetscape and to your property. Thatís been the case on the first phase.
ORDINANCE NO. 12-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A COLLECTIVE BARGAINING AGREEMENT WITH THE FRATERNAL ORDER OF POLICE, OHIO LABOR COUNCIL, INC., AND DECLARING AN EMERGENCY"
Mrs. McNear made a motion to adopt and Mr. Galster seconded.
Mr. Parham said I would like to apologize for the delay in getting the exhibit to you. I was reviewing the latest draft of the document as late as yesterday afternoon, along with the legal counsel and Chief of Police who agreed that it matches everything we agreed upon during the bargaining process with the FOP. I would like to make a few comments on the changes to the new contract. Some of these items will perhaps be before Council again to match with the other City employees. We agreed to an increase in the current longevity pay system. After the first five years of employment an employee receives $350, then $70 more each year after that, maxing out at 20 years at $1,400. After the twenty-first year you still get the $1,400. The change is to extend that for five years and continue the process of adding $70 each year with the new max being $1,750.
The second item with a change conversation is sick leave. Currently each employee has the ability to earn up to 1,600 hours of sick leave. The most an employee could accumulate is 1,720 because we accumulate 120 hours annually. After 1,600 hours the employee currently can trade that in at one hour of pay for 3 hours of sick leave. That ratio was changed from 3 to 1 to 2 to 1 on an annual basis. It will remain with a 3 to 1 ratio at retirement.
Many times police officers are involved in a scuffle with a potential assailant and from time to time they may damage their eye glasses, their watches or items of clothing. In the past we have always covered the damage to eye glasses and watches and this year we have included any other personal clothing for reimbursement for up to $100.
The contract is for a three year period effective January 1, 1999 through December 31, 2001. Wage increases we agreed upon are 3% for 1999 and 3.5% for the years 2000 and 2001.
Ms. Manis said thank you, Derrick, for all the time you took on it. Itís a good contract for both the P. D. and the City.
Mayor Webster said I wanted to acknowledge Derrickís efforts. I donít know how many long hours he and Chief Laage spent at the bargaining table. I think itís a good contract for the City and a very fair contract for the police force.
Mr. Osborn said I want to give a little background on the 1,600 hour cap. One of the features he referred to is the 2 to 1 conversion for hours in excess of 1,600. This isnít something that is going to be liberally handed out. An employee who accumulates 1,600 hours would have to be in perfect attendance for 14 years to reach that number. Obviously, the longer you work the more likely you are to reach it. People who reach 1,600 hours fall into two categories. One, they are a long term employee and two, they have had very good attendance records. I think those are the type of people you do want to reward. I think what we are proposing will encourage our employees to maintain that good attendance record.
Mr. Danbury asked about call-in pay. Other than going down for a trial or working undercover, is there any other reason we would require something like this?
Mr. Parham replied there are emergency situations such as major storm damage in the City that had traffic bogged down and we needed enforcement. We might call those individuals in then. The call-in pay is similar to the call-in pay we have for our Street Maintenance people when they come out to do the snow removal in the winter.
Ordinance 12-1999 passed with 7 affirmative votes.
ORDINANCE NO. 13-1999 "ENACTING CHAPTER 121 OF THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE TO PROVIDE REGULATIONS FOR THE LOCATIONS OF RACKS AND THE BOXES FOR THE DISTRIBUTION OF PUBLICATIONS IN THE CITY OF SPRINGDALE"
Mr. Vanover made a motion to adopt and Mrs. McNear seconded.
Ms. Manis said I think this was longer in coming than the exotic animal ordinance but I think it will be an asset to the City.
Ordinance 13-1999 passed with 7 affirmative votes.
Ms. Manis nominated Scott Peavley as a member of the Tax Review Board and Ms. Pollitt nominated Rose Coonce. Ms. Coonce won the appointment with 4 affirmative votes.
RESOLUTION R5-1999 "APPOINTING ROSE COONCE AS A MEMBER OF THE BOARD OF TAX REVIEW"
Ms. Manis made a motion to adopt and Ms. Pollitt seconded. Resolution R5-1999 passed with 7 affirmative votes.
OLD BUSINESS - none
Mr. Osborn said we there was a bid opening for playground equipment for Underwood Park on March 31. As I indicated in correspondence to Council this is the fourth of five parks that we have been budgeted to upgrade. The only park yet to be completed after this year is Cameron Park and that will be done next year. The City received two bids; Walnut Grove and David Williams and Associates. They were within $30 of each other. We have used both companies in the past and felt that both contractors are equally qualified. On the basis that Walnut Grove was $30 lower we are going to recommend Walnut Grove at the price of $19,960. We request legislation for the next meeting.
Mr. Osborn said the second item I have deals with the extension of Century Boulevard. I distributed a memo to Council last week that touched on this issue. I think all of us have considered that extension to be Century Boulevard since its inception but we have recognized a problem that needs to be addressed. If you look at the diagram I sent you, the existing Commons Drive will become a right in, right out only intersection at Kemper Road. At its other end it will be a side street with a stop sign that will control traffic moving onto the main artery which is labeled Century Boulevard on this drawing. The problem develops when you look at the businesses serviced by the roadway currently under construction. It services Champion, Roberds, Dave & Busterís, MARS and Golf Galaxy. We really have only two options. One would be to have the businesses change their location identity but with the type of businesses these folks are in, they do a lot of media type promotions and a lot of publications. I believe it would be a hardship on these high identity businesses to change their business address. The other option would be to name the new road Commons Drive and come up with an alternate name for the stub remaining that is now referred to as Commons Drive. I would like to try to get Councilís feedback on this this evening if possible because Target is rapidly reaching the point where they will need to do promotion and weíd like to have this resolved so they wonít have to do it a second time if we should change the name of the street at a later time. Iíd like Councilís reaction on what theyíd like to do.
Ms. Manis said I donít have a problem with Commons Drive and renaming the little leg.
Mr. Osborn stated there arenít any businesses on it. Itís just a connector street so weíre not under pressure to come up with anything.
Mr. Galster said make it Kemper Commons Circle and just bring it around to make a circle.
Ms. Manis asked do you know when that light will be shut down?
Mr. Osborn replied the expected completion date is July 11. As soon as that light is operational we would put barrels in to close off the conflicting turning movements and we would immediately take down the signal. As part of the 1999 street program we will build a median on Kemper Road that will physically bar left turns in and out of this road and the Anchor Associates service road across the street. This has been a planned change from the very beginning. Both the Kemper Commons project and the Anchor Associates project across the street have been aware that this was a temporary signalized intersection until Century Boulevard was extended. They both bear some responsibility for costs associated with modifying the intersection at what is now Kemper Commons.
Mayor Webster said on renaming the street, I remember some of the comments we got from the people on Yorkhaven when we renamed that Ray Norrish Drive. Council went ahead and did it and I think it was the right thing to do because we are trying to protect the integrity of the neighborhood on the other side of the vacant land. However, it did cause those businesses a substantial amount of hardship to have to make that change. It still says Yorkhaven Plaza even though they had to change the address to Ray Norrish Drive. I hate to see these intersections where the names are different on each side of the street but in this case I think the good outweighs the bad.
Ms. Manis said they do use the street name for their advertising but I donít think it will be that big a problem. I donít think people look for the street names as much as location.
Mr. Osborn said we will follow through with that decision and work with the businesses along there and let them know.
Mr. Osborn said the last item I have deals with a memorandum I sent you April 1. I would like us to consider modifying the manner by which we compensate our full-time firefighters who work a 24/48 hour schedule in relationship to their sick leave. As Mr. Parham indicated earlier in the course of his presentation on the FOP contract, all full-time employees with the City earn ten sick leave hours per month which works out to 120 hours a year. They earn those hours in every month that they work at least 100 hours. The problem is a 40 hour a week employee works 2080 a year. A firefighter who works a 24/48 schedule works 2808, 720 hours more per year than the 40 hour a week employee. They are earning sick leave at the same rate as the 40 hour week employee, but when they are absent they actually consume sick leave hours at a greater rate because they work more hours per year. In January the full-time employees of the Fire Department who work the 24/48 schedule approached the Fire Chief with the request that we consider putting them on a par with the 40 hour employees in terms of the rate that they earn sick leave. The calculations they provided indicate that the required number of hours per month would be 13.5. I would like to ask Council to consider modifying the City Code so that our full-time firefighters who work a 24/48 schedule see an increase in the number of hours they earn per month from ten to 13.5. At the same time, to make it equally fair to the other employees who have to work 100 hours in a month to earn their sick leave, I would also recommend raising that ratio for those firefighters who are earning at 13.5 hours per month from 100 hours to 135 hours. Finally, I would recommend that we keep the sick leave ceiling at 1,600 hours for the employees that fall into this category. I would like Council to consider making this modification retroactive to January 1, 1999.
Mayor Webster said I received a letter regarding Pictoria Island dated March 20, 1999 that I would like to read.
"I have been developing property in various parts of the country for over thirty years. In doing so I have worked with many administrations and have been before many Planning Commissions and Councils. Never have I seen more professionally run or better organized Council meetings or more courteous or professional people, starting with Mr. Cecil Osborn and his staff and extending to each Council member. It was indeed a pleasure working with everyone. If you would please give my thanks to everyone involved. Sincerely, Dave Tipton"
Mayor Webster said I would like to pass this on to Mr. Galster and ask him to share it with Planning Commission.
Mayor Webster said I would also like to read a press release.
"Springdale Named Tree City USA Ė Springdale has been name a "Tree City USA" by the National Arbor Day Foundation. It is the seventh year Springdale has received this national recognition. The "Tree City USA" program is sponsored by the National Arbor Day Foundation in cooperation with the National Association of State Foresters and the USFA Forest Service. To become a "Tree City USA" a community must meet four standards: a tree board or department; a tree care ordinance; a comprehensive community forestry program and an Arbor Day observance. Trees make a world of difference in our communities said John Resno, the National Arbor Day Foundationís president. Trees have long been recognized for the beauty and value they lend to homes, neighborhoods, parks and business areas. At the same time those trees conserve energy, help clean the air, protect rivers and streams and provide a home for wildlife in our towns and cities. An effective community forestry program is an on-going process of renewal and improvement, a program of tree planting and care that continues throughout the year. As Resno said, the Tree City USA award is an excellent indication that there is a solid foundation for that process and improvement."
Mayor Webster said I would like to congratulate Dave Butsch and his staff for all the work they have done in maintaining our status here. Arbor Day is Friday, April 30.
MEETINGS AND ANNOUNCEMENTS
Board of Health April 8
Planning Commission April 13
Board of Zoning Appeals April 20
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Installation of playground equipment
RECAP OF LEGISLATIVE ITEMS REQUESTED
Legislation with emergency dealing with sick leave for firefighters
Conversion of longevity pay at 2 for 1
Extension of longevity pay program through 25 years
Reimbursement for travel at .31 a mile
Council adjourned at 7:46 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Randy Danbury, President of Council