President of Council Randy Danbury called Council to order on July 7, 1999 , at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Danbury welcomed Lisa Rammes sitting in for Ken Schneider and John Eisenmann for Wayne Shuler.
Mr. Knox took roll call. Present were Council members Galster, Manis, McNear, Pollitt, Vanover, Wilson and Danbury.
The minutes of June 16, 1999 were approved with 6 affirmative votes. Mrs. McNear abstained.
COMMUNICATIONS - none
Mr. Knox read Resolution R14-1999 again congratulating Dean Dimarco, Marci Diehl and Michelle Miraldi for their inventions. They participated in the 1999 Entrepreneur Invention Society Competition sponsored by the Kaufman Center for Entrepreneurial Leadership. Dean Dimarco demonstrated his invention of pocket socks. Mayor Webster presented the resolution to Dean.
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 34-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO AN INTERAGENCY AGREEMENT WITH THE OHIO-KENTUCKY-INDIANA REGIONAL COUNCIL OF GOVERNMENTS FOR THE I-75 CORRIDOR STUDY FROM THE OHIO RIVER NORTH TO THE WARREN/MONTGOMERY COUNTY LINE"
Mr. Vanover made a motion to adopt and and Ms. Pollitt seconded. Ordinance 34-1999 passed with 7 affirmative votes.
ORDINANCE NO. 36-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH AIRSTREAM MECHANICAL FOR THE GENERAL CONSTRUCTION SERVICES NECESSARY FOR THE SPRINGDALE POLICE DEPARTMENT HVAC PROJECT, PHASE II, AND DECLARING AN EMERGENCY"
Mrs. McNear made a motion to adopt and Mr. Vanover seconded.
Mr. Osborn said this ordinance and the two following relate to Phase II of the Police Department HVAC project. The project has been bid out so that prime contractors can build on various elements of the project or a single unified bid can be submitted at the option of the contractor. We found that the component prime bids proved to be the best package to put together as opposed to going with a single vendor for all elements of the project. The project will come in under our budgeted figure. The total work we are proposing to be approved through these three ordinances is just under $215,000 plus $37,600 in professional fees for a total of $252,538. We budgeted $275,000. There will be some additional incidental landscaping work that we will do in-house. We have brought this before you with very little lead time. It’s our practice to bring in a recommendation at one meeting and legislation at the next. In this case, we have a tremendous lead time on the delivery for our boiler. We’ve been told that it could take up to three months for delivery and we have a construction window of October. We want to make sure that when we get to October we have the equipment on hand. We ask Council to approve all three pieces of legislation so that we can have this project accomplished consistent with our current schedule.
Mr. Wilson asked has this contractor previously worked for us? I noticed the spread between the first on the list and Airstream. Is there any reason for the difference in the spread?
Mr. Osborn replied I have not had any direct experience with Airstream but CDS has. They seem to be a very acceptable bidder. Geiler and Eagle have both done work with the City in the past and we know them to be good contractors. The engineer’s estimate for that particular element was $18,000. If you roll that into the mix maybe you can assume the first two were actually pumping their numbers up a bit.
Ms. Manis said I talked with Mr. Schaeper because his letter sounded as those he were recommending that we go with a single contractor. When I talked with him he said the projects were that much separate so it didn’t matter if different contractors did the work. They are not intertwined.
Ordinance 36-1999 passed with 7 affirmative votes
ORDINANCE NO. 37-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH EAGLE ELECTRICAL SYSTEMS FOR THE ELECTRICAL WORK NECESSARY FOR THE SPRINGDALE POLICE DEPARTMENT HVAC PROJECT, PHASE II, AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Wilson seconded. Ordinance 37-1999 passed with 7 affirmative votes.
ORDINANCE NO. 38-1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH GEILER COMPANY FOR THE HVAC, PLUMBING AND FIRE PROTECTION WORK NECESSARY FOR THE SPRINGDALE POLICE DEPARTMENT HVAC PROJECT, PHASE II, AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Vanover seconded. Ordinance 38-1999 passed with 7 affirmative votes.
Mrs. McNear nominated Edgar Smith for Charter Revision. He lives at 12055 Springdale Lake Drive. Mr. Smith is a salesperson by trade and very active in the community. He has been chairman of the board for colleges and the arts. He is very involved with the Boy Scouts of America and the YMCA. His main interest is that he has done a lot with the City of Cincinnati and he wants to give back to the community he lives in now, which is Springdale. He moved here in 1998 and is very anxious to become a part of our community. I think he would be an excellent addition to Charter Revision.
Ms. Manis nominated Scott Peavley.
The vote was 4-3 in favor of Mr. Smith.
RESOLUTION R17-1999 "APPOINTING EDGAR SMITH AS A MEMBER OF CHARTER REVISION"
Mrs. McNear made a motion to adopt and Ms. Pollitt seconded. Resolution R17-1999 passed with 7 affirmative votes.
RESOLUTION R18-1999 "REQUESTING THE DIRECTOR OF TRANSPORTATION TO REVIEW THE ENGINEERING AND TRAFFIC INVESTIGATION AND DETERMINE AND DECLARE A SAFE AND REASONABLE SPEED LIMIT ON CRESCENTVILLE ROAD BETWEEN S.R. 4 AND S.R. 747 IN THE CITY OF SPRINGDALE"
Mr. Galster made a motion to adopt and Mr. Vanover seconded. Resolution R18-1999 passed with 7 affirmative votes.
RESOLUTION R19-1999 "ADOPTING THE TAX BUDGET OF THE CITY OF SPRINGDALE FOR THE YEAR JANUARY 1, 2000 THROUGH DECEMBER 31, 2000 AND DECLARING AN EMERGENCY"
Mr. Wilson said the main thing to look at is the amount of money we are borrowing and why. This is an estimate but it’s pretty accurate.
Mr. Osborn said the architecture of this tax budget differs from our standard City budget in that the General Fund defined by the Budget Commission is made up of our General Fund and also our Insurance and Health Insurance Trust Fund. The Police and Fire Departments are lumped together under Public Safety.
We projected a 4% growth in earnings tax for 1999. Year to date through May it was running at 4.36%. For the year 2000 we are basing the projection on a 5% increase. The purpose of this tax budget is to validate our assumptions regarding future revenues. We have not really made any efforts to refine expenses for 1999 or 2000. We’ve taken all the expenses for 1999 out of the current budget appropriations and 2000 came directly out of our five year budget. The only exception to that is the Community Center project because it’s such a major element. We did go in and correct all of the line items that would reflect actual contract amounts. The key feature is going to be the $7 million note which we are showing being obtained in 1999. It’s a one year note and the pay off would be September 2000. By that time we anticipate that the great majority, if not all, of the expenses associated with the Community Center will have been expended or certainly identified. The actual projected expenses for the Community Center come in at just under $8 million. We are anticipating that we will pay down at least $1 million by the time it is completed in 2000. If our revenue expenses ratio comes out better than we have projected in this tax budget, then certainly we will use those additional resources to further reduce the amount we have to borrow in 2000. In addition to that $1 million for the expenses associated with the Community Center, we are also showing the Capital Improvements Fund taking down all the interest on that note and rolling that as well.
The first page of the document is General Fund revenues and the second page is expenditures. On page 3 this is how we can make a distinction between this and what we consider a more accurate reflection of the City’s fiscal position. The 1999 estimated year end balance is just over $1.9 million and declines slightly in 2000. If you back out the Health Insurance and Insurance Trust Funds we have a projected balance in 1999 of $133,000 and in the year 2000, $175,000.
We show the continued rolling of the note for the Northwest Business Center. Starting in 2000 you will see that we have paid down that note because we will have reached the point where, in order to continue rolling a note, you have to start paying down on the principal. We still end 2000 with a balance in the fund without making any transfers from the General Fund. We expect to have a balance of just under $3.3 million in the Capital Improvements Fund going into the year 2000. The receipts we are expecting in 2000 are just over $9 million with total expenditures of $12.4 million. We will end the year 2000 with a Capital Improvement Funds balance of $17,000.
In the year 2000 we will have the $7 million note for the Community Center and $2 million note for the Northwest Business Center for a debt of $9 million. We projected some interest on the various notes and factored that into the amount required.
The tax budget is not intended to be a true picture of the fiscal position of the City. Its primary purpose is to validate our assumptions concerning revenues for the year 2000 before we get into the budget process and find ourselves having overextended what we had expected revenues to be. This way the Budget Commission says yes, we agree with you, and we get a certification from the County. We can then use those revenues to build our 2000 budget this fall.
Mayor Webster said on page 7, Exhibit 6, second line item down, amount receivable from other sources to meet debt payments, should be $1.928 million.
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Mr. Wilson said I would like to commend the authors of the budget. It’s very clear and they obviously spent a lot of time preparing it.
Resolution R19-1999 passed with 7 affirmative votes.
Mr. Osborn said thank you to Lisa Rammes for her work on the ordinance from the last meeting giving further notice to residences regarding sexual predators.
Ms. Manis requested a resolution for Nolan Kamerer who won the Jr. Met Golf Tournament.
Mayor Webster announced the winners of the landscaping awards. They are:
AREA 1 Beacon and Oxford Hills
Kenn Rd. (north of I-275)
1st Place - White Family of 677 Coxbury Circle
2nd Place – McQuiller Family of 700 Harcourt Dr.
3rd Place – Ransom Family of 918 Yorkhaven Rd.
Honorable Mention - Ernestine Posey of 12131 Greencastle Dr.
Jones Family of 905 Cedarhill Dr.
VonBargen Family of 909 Cedarhill Dr.
Lux Family of 792 Clearfield Lane
Gist Family of 798 Clearfield Lane
AREA 2 Springdale Lake Dr.
Ray Norrish Dr.
Glensprings Area (including the five cul-de-sacs)
1st Place - Sinks Family of 737 Glensprings Dr.
2nd Place – Compton Family of 11850 Fairsprings Ct.
3rd Place – Bassett Family of 11809 Ashmore Ct.
Honorable Mention - Veldhuis Family of 12025 Springdale Lake Dr.
Annie Greene of 667 Glensprings Dr.
Turner Family of 12065 Springdale Lake Dr.
AREA 3 Cloverdale Area, Smiley, Park, and Allen
West Kemper (west of Route 4) (north side)
Kenn Rd. (south of I-275)
S.R. 4 (north of Kemper)
1st Place - Harold Burkholder of 496 Cloverdale Ave.
2nd Place - Whitaker Family of 687 Cloverdale Ave.
3rd Place - Laage Family of 616 Cloverdale Ave.
Honorable Mention - Skirvin Family of 672 Cloverdale Ave.
Sowder Family of 450 Smiley Ave.
Reckner Family of 467 Cloverdale Ave.
Keith Perkins of 11739 Springfield Pike
AREA 4 Observatory Area, Grandin Area
West Kemper (south side)
1st Place - Lutts Family of 367 Plum St.
2nd Place – Clark Family of 562 Lafayette Ave.
3rd Place – Donald Lampl of 341 Church St.
Honorable Mention - Kathryn Crockett of 519 Lafayette Ave.
Cain Family of 595 Observatory Dr.
Deborah Miller of 587 Observatory Dr.
Brabbs Family of 583 Lafayette Ave.
Otis Poindexter of 563 Lafayette Ave.
AREA 5 Glenview Subdivision
Cameron Rd. Area
West Sharon Rd.
1st Place and Winner of the Fay Marion Howard Award
-Ketring Family of 403 Vista Glen
2nd Place – Swope Family of 486 Vista Glen
3rd Place – Smith Family of 10957 Fallstone Dr.
Honorable Mention - Pokrin Family of 347 Glensford Ct.
Warken Family of 361 Naylor Ct.
Laura Havlin & Cathy Doxsey of 391 Naylor Ct.
AREA 6 Springdale Terrace Subdivision
Royal Oaks Subdivision
W. Kemper (east of Route 4)
1st Place – Carr Family of 11704 Van Camp Ln.
2nd Place – Squires Family of 150 Ruskin Dr.
3rd Place – Boggs Family of 11814 Neuss Ave.
Honorable Mention - Rachel Bourne of 11825 Lawnview Ave.
Holmes Family of 11891 Lawnview Ave.
Frazier Family of 11816 Neuss Ave.
Shteiwi Family of 203 Harter Ave.
Woody Family of 163 Harter Ave.
AREA 7 Heritage Hill Subdivision
East Crescentville Rd.
1st Place – Snelling Family of 950 Ledro St.
2nd Place - Schmidt Family of 1003 Pilgrim Place
3rd Place – Ralph Paul of 865 Tivoli Ln.
Honorable Mention - Dixon Family of 815 Ledro St.
Farmer Family of 877 Tivoli Ln.
Lucille Cummins of 818 Ledro St.
Rokiski Family of 829 Cresentville Rd. E
Maple Knoll Village 11100 Springfield Pike
Delhi Flower and Garden 135 Northland Blvd.
Princeton Hill 30 Merchant St.
Springdale Family Medicine 212 W. Sharon Rd.
Dave and Buster’s 11775 Commons Dr.
Avon 175 Progress Place
Mayor Webster read a proclamation stating Cincinnati based Cincom Systems, Inc. has been one of the leading software companies for thirty years and was featured in the Business Week InformationTechnological Annual Report of June 1, 1999 among twenty leading private infotech companies.
MEETINGS AND ANNOUNCEMENTS
Planning Commission - July 13, 1999
Board of Zoning Appeals - July 20, 1999
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT none
RECAP OF LEGISLATIVE ITEMS REQUESTED - resolution for Nolan Kamerer
Council adjourned at 7:54 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Randy Danbury, President of Council